Executive Assistant

Join a dynamic and fast-paced private equity firm that values excellence, professionalism, and a proactive approach. Our client seeking an experienced Executive Assistant to work alongside a team in the founding partners office, providing critical support in managing complex schedules and heavy travel arrangements, including coordination of private jet travel. If you thrive in high-stakes environments and are skilled at anticipating needs, this is an exciting opportunity to contribute to a top-tier firm.

Key Responsibilities:

• Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and prioritizing tasks.
• Make complex travel arrangements, with an emphasis on booking private jet travel, including itinerary management, ground transportation, accommodations, and other logistics.
• Coordinate and prepare materials for meetings, ensuring executives are well-prepared and all details are in place.
• Handle confidential information with discretion and professionalism.
• Act as a gatekeeper, managing incoming calls, emails, and requests to ensure efficient time management for the executives.
• Liaise with internal and external stakeholders, maintaining a high level of professionalism in all communications.
• Assist with event planning and execution for company meetings, conferences, and off-site events.
• Manage and track expenses, prepare expense reports, and ensure timely processing.
• Support in creating presentations, reports, and other documents as needed.

Qualifications:

• 3+ years of experience as an Executive Assistant, preferably in private equity, finance, or a fast-paced professional environment.
• Bachelors Degree required.
• Proven experience coordinating complex travel arrangements, specifically with private jets.
• Exceptional organizational skills with the ability to multi-task and prioritize effectively.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• High level of discretion and professionalism in handling sensitive information.
• Ability to anticipate needs, take initiative, and remain calm under pressure.

We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring.