Receptionist

Job Title: Part-Time Receptionist

Hours: Monday - Friday, either 8 am - 1 pm or 12 pm - 5 pm

Objectives of this Role

• Streamline office operations and support daily processes, supplies, and equipment management
• Serve as a welcoming face to employees, guests, and visitors, creating a positive first impression
• Ensure smooth workflows, communications, and logistics throughout the office
• Manage the office badging system and ensure facility-related concerns are reported to the appropriate department
• Exhibit a hunger to learn, resourcefulness, and a willingness to help wherever needed

Responsibilities

• Open/close the office and greet employees, visitors, vendors, and interviewees in a friendly manner
• Manage and maintain the badging system, running daily reports for office entry and security
• Monitor and replenish office supplies, ensuring the functionality of office equipment, and liaising with the appropriate departments for repairs
• Coordinate conference rooms for meetings, including room setup and catering orders
• Assist with internal event planning, such as office celebrations or team lunches
• Run daily reports, maintain detailed calendars, and coordinate schedules for the office
• Create purchase orders (POs) and submit office expenses
• Ensure all facility-related issues are raised promptly to the correct department

Skills & Qualifications

• Strong organizational and time management skills
• Friendly, professional demeanor with excellent communication skills
• Resourceful problem-solver who takes initiative and is always willing to assist
• Attention to detail and the ability to multitask in a dynamic environment
• Basic knowledge of office systems and reporting tools