Corporate Receptionist

Client

Whole Foods

Duration: 12+ months

Max Pay Rate: $23/hourly

Location

On-site in downtown Austin, 501 Bowie St

Hours

(M-F) 8:00 p.m. - 4:00 p.m. (30 min paid lunch)

Skills and Experience:

• Uses Microsoft office products, including Word, Excel, PowerPoint, Outlook, and SharePoint
• Familiar with office equipment (copier, fax, shipping, and receiving tools)
• Learns various departmental processes and procedures including but not limited to expense processing, document preparation, and retention
• Working closely with an office managers in the building

Requirements:

• Maintains a professional demeanor at all times.
• Ability to multitask and quickly adapt to a fast-paced environment.
• Maintains confidential information.
• Normally receives general instructions on routine work and detailed instructions on new assignments.
• Works well as a team member, sharing responsibilities for tasks and objectives.
• Participate in team meetings and contribute ideas as appropriate.
• Build stable internal and, as required and external working relationships.
• Works on routine assignments required limited judgment.
• Follows standard procedures in written direction to accomplish assigned tasks.
• Refers to unexpected or difficult questions to higher levels.

Day to Day:

• 50% At-Desk Tasks:
• Provide administrative support for the designated leader\team.
• Greets visitors, maintains visitor logs, and issues visitor passes as required.
• Receives incoming calls, routes calls to appropriate contacts and takes/relays messages.
• Provides initial point of contact for the client in a professional and efficient manner.
• Manages high-volume telephone traffic via a multi-line phone system.
• Coordinates visitor traffic in accordance with central securities guidelines.
• Receives and logs incoming packages.
• Receives messenger Dash courier deliveries and notifies mail room and or appropriate team members.
• Updates/maintains contacts and additional online lists for Security and Team Members.
• Provides backup support for other office team responsibilities, including not limited to intra-office relocations and workspace arrangements, and reception desk coverage.

50% Other Tasks:

• Ensures office equipment and supplies are properly ordered, stocked, maintained, and replaced as necessary.
• Make sure kitchens are stocked with supplies.
• Maintains office equipment and supplies (printers, ink, toner, paper)
• Orders and maintains an inventory of office and coffee supplies.
• Corresponds with building maintenance and vendors for repairs and other requests.
• Ensures facilities upkeep and works with facilities team to address/resolve repairs and other requests.