Facilities Coordinator

Octapharma Plasma offers professional opportunities that make a meaningful difference. We enhance the lives of patients who need our life-saving medicines. We reward the donors who provide the plasma we collect to make them. And we inspire growth and development in the teams at our donation centers, offices, and labs. We invite you to do the same in this role:

Facilities Services Coordinator

This Is What You’ll Do:

• Review Leases for maintenance responsibility, notices, restrictions, etc.
• Assist in coordinating pre-construction inspections for construction projects.
• Run demographic reports.
• Assist with and follow up on landlord related items such as: signatures needed, plan approvals, certificates of insurance, tenant improvement allowances, maintenance issues, etc.
• Liaison with other departments (single point of contact) both internal and external.
• Host conference calls when needed
• Assist with researching new vendors
• Update and manage the facilities internal web page (Octanet page)
• CMMS (Computerized Maintenance Management System) administrator
• Assist in keeping maintenance tracker up to date and send out the weekly update
• Assist FM’s with appropriate follow up with vendors, donor centers, and senior leadership.
• Assist with general side projects (i.e.; signage, remodels, upgrades, etc.)
• Assist with HVAC/Freezer contracts, invoice approval packets, LL end of year payback, etc.
• Assist with project close-outs (Paperwork, lien releases, TI, etc.)
• Assist drafting letters to landlords, property managers, etc.
• Order/Pick up/mail/email documents as needed
• Create and manage donor center flow plans using MS Visio
• Assist in tracking warranty issues to completion
• Set up, maintain, and organize department's central files, information, filing, and messages
• Organize meetings, events, or conferences by arranging facilities, issuing information or invitations, and controlling event budgets.
• Creates and maintains database and spreadsheet files. Prepares reports, as necessary
• Maintain the corporate headquarters access card system.
• Make photocopies and send faxes and other correspondence, as requested
• Provides historical reference by developing and utilizing information retrieval systems.
• Performs other duties as assigned by the Sr. Facilities Manager and Director of Facilities.
• This Is Who You Are:High level of organizational skills and ability to manage multiple projects simultaneously.
• Must have strong interpersonal skills and ability to work in a team environment.
• Demonstrated ability to work and communicate professionally, both verbally and in written form, with internal and external customers at all levels.
• Demonstrated customer service excellence.
• Ability to perform and manage technically complex projects using independent judgment and personal initiative.
• Build strong internal and external relationships using effective verbal and written communication skills.
• Recognize and act on opportunities; adjust direction when situation warrants
• Advanced Microsoft Excel, Microsoft Word and Microsoft PowerPoint skills.
• Work independently without regular direct supervision.
• Approximately 5% travel as required.
• This Is What It Takes:Associates degree and 3-5 years of facilities/ property management related experience preferred. Other combinations of education and experience considered.
• Experience supporting multiple managers highly preferred.
• Ability to view video display terminal images for extended periods - up to ten hours per day.
• Ability to lift, tug, pull up to twenty-five pounds.
• Ability to sit for extended periods - up to four (4) hours at a time.

Do Satisfying Work. Earn Real Rewards and Benefits.

We’re widely known and respected for our benefits and for leadership that is supportive and hands-on.

• Formal training
• Outstanding plans for medical, dental, and vision insurance
• Health savings account (HSA)
• Employee assistance program (EAP)
• Wellness program
• 401 (k) retirement plan
• Paid time off
• Company-paid holidays
• Personal time

More About Octapharma Plasma, Inc.

With donation centers and team members throughout the U.S., Octapharma Plasma, Inc. collects plasma to create life-saving medicines for patients worldwide. We are growing at an impressive pace, and so is the positive impact of our work. Our community relies on teamwork, compassion, and expertise to get things done the right way, while making a meaningful difference in the lives we touch.

Interested? Learn more online and apply now at:

octapharmahiring.com

And if you know someone else who’d be a great fit at Octapharma Plasma, Inc., please forward this posting along.

INNER SATISFACTION.

OUTSTANDING IMPACT.