Mail Clerk

Job Purpose

The Mail Clerk processes, sorts, and distributes mail and emails. This role also involves completing administrative tasks and maintaining filing systems.

Key Responsibilities:

1. Mail and Email Processing:

• Receive, sort, scan, and distribute incoming mail and emails.
• Route incoming emails to relevant departments (e.g., Accounts Payable, HR, Tax).
• Scan and submit invoices to Accounts Payable using DocuWare.

1. Administrative Tasks:

• Post incoming checks using a remote deposit scanner and software.
• Notify billing and collections coordinators of daily deposits.
• File items in file trays daily.
• Perform general mailroom duties including printing labels, tracking office supplies, and maintaining printers.
• Assist the AP Manager with scanning reports and uploading files.

Essential Personal Attributes

• Level-headed problem solver
• Team player
• Honest and responsible
• Detail-oriented and deadline-focused
• Strong communication skills

Essential Professional Attributes:

• Attention to Detail: Accurately sort and process mail and packages.
• Organizational Skills: Efficiently manage and organize mail and delivery schedules.
• Time Management: Prioritize tasks and manage time effectively to meet deadlines.
• Communication Skills: Communicate clearly and effectively with colleagues and customers.
• Reliability: Dependable in performing duties consistently and accurately.
• Physical Stamina: Ability to handle physical tasks, such as lifting and carrying mail and packages.
• Basic Computer Skills: Familiarity with basic computer functions and mail processing software.
• Customer Service: Provide courteous and helpful service to clients and colleagues.
• Problem-solving skills: Resolve issues related to mail delivery and processing.
• Confidentiality: Maintain the privacy and security of sensitive information.

Qualifications:

• High school diploma or equivalent
• Previous experience in a mailroom or administrative role is a plus
• Basic computer proficiency