Operations and Office Coordinator

Role Description

We are hiring an Operations and Office Assistant for our Santa Monica headquarters. As the Operations and Office Assistant at AZLEE, your day-to-day tasks will involve supporting and coordinating various operational, production and sales activities. You will work closely with different teams within the company to ensure smooth operations, inventory management, and all incoming and outgoing shipments & order fulfillment. Part of this role will also involve supporting the production team with trips to downtown Los Angeles 1-2 times per week as well as supporting our sales team with wholesale administration. In this role, you'll have the opportunity to gain experience across various aspects of the business. As you develop your skills, we hope you'll take on greater responsibilities and grow with us.

Company Description

Elevated designs crafted with intention. Founded in 2015 by Baylee Ann Zwart, AZLEE merges ancient practices of jewelry design, Art Deco architecture, and the romance of the natural world into a singular vision of modern luxury. AZLEE is an elevated, versatile, and modern brand that has been worn by celebrities such as Bad Bunny, Russell Westbrook, Emma Watson, Rihanna, Bella & Gigi Hadid, Zoë Kravitz, and Scarlett Johansson. The brand has been featured in renowned fashion publications including Vogue, Vogue Paris, W, Elle, Bazaar, and more. AZLEE's jewelry can be found at select luxury retailers such as Net-A-Porter, Matches, Harrods, and Neiman Marcus. A portion of each piece sold helps benefit ocean-related causes.

Our team is very close-knit and we are looking for an incredibly organized, detail-oriented and self-motivated individual to join our team, contribute to the evolution of AZLEE, and grow with us. Passion about fine jewelry and fashion is a plus, and ability to multi-task and work in a fast-paced environment is a must.

Daily Tasks will include, but are not limited to

• Once trained, this role will handle all incoming and outgoing shipments fully autonomously. This includes daily organization of all orders, packing all orders accordingly to step-by-step instructions provided, creating all shipping labels, and tracking each order. This will require the candidate to thoroughly learn the collection and pieces in detail, and work very closely with our Production Manager to understand & document the status of each pending order.
• Supporting our sales team with creating and processing orders through our inventory software. This will require the candidate to learn the inventory software that the company runs on in a detailed-manner.
• Maintaining stock levels of all shipping and office supplies
• Packing and unpacking displays and product for travel
• Support with inventory checks & inventory reconciliation
• Setting up and breaking down the showroom for all client appointments
• Supporting production with preparing components for open orders
• 1-2 trips per week driving to downtown LA from our Santa Monica Office for pick ups and drop-offs. Must have personal car but will be reimbursed by mileage, must be comfortable driving on the freeway.
• Supporting marketing with all content organization
• Organizing various data, content and information in Google Drive, Dropbox, and Google Sheets

Qualifications

• Strong organizational and multitasking skills
• Experience with luxury brands ideal
• Attention to detail and ability to maintain accuracy in a fast-paced environment
• Excellent communication and teamwork skills
• Proficiency in Microsoft Office Suite (Word, Excel)
• Proficiency in G-Suite - Gmail, Sheets, Drive and comfort with email threads
• Knowledge of inventory management systems and processes
• Experience in a similar role or relevant field is preferred
• Ability to prioritize tasks and meet deadlines, self-motivate and self-organize
• Positive attitude and willingness to learn along with commitment and interest in deeply learning our company processes
• Proficiency and experience working dynamically on a computer
• Experience with collaborating across various teams & departments via email & in person meetings