Pennsylvania State University
Administrative Support Assistant
Pennsylvania State University, University Park, Pennsylvania, United States, 16802
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Morgan Academic Center is seeking an Administrative Support Assistant with excellent interpersonal, organizational, and technology skills. This position will work in support of the Morgan Academic Center's mission: t o provide comprehensive learning services that support all student-athletes in reaching their potential while achieving academic and athletic excellence.
Primary responsibilities:
Plan, organize, support, and coordinate daily office activities and administrative processes within the Morgan Academic Center
Serve as the liaison to the football academic counselors and other MAC counselors
Assist in coordinating academic schedules and reports as designated by the Director of Football, Academics for Football student-athletes, as needed
Assist in coordinating academic schedules, reports, and copies for MAC coordinators, as needed, for their meetings with student-athletes, coaches, and administration
Support all MAC coordinators, including the Football academic coordinators in preparing materials for daily and weekly meetings with staff, coaches, and administration, as needed
Assist with maintaining academic records and progress reports for Football and other student-athletes, as needed
Assist in organizing reports and materials to prepare for the beginning of the semester meetings
Education and Experience Requirements:
This position will be filled at the Support or Intermediate Support level. Minimally requires a High School Diploma/GED or Vocational Training/Degree, or an equivalent combination of education and experience for the support level. Additional experience and/or education and competencies are required for higher level jobs.
Preferred qualifications:
Knowledge of Microsoft Office 365 systems (Teams, Word, Excel, Forms, SharePoint, OneDrive, etc.)
Knowledge of standard office procedures
Excellent interpersonal and communication skills, computer skills, attention to detail, and confidentiality are essential
Demonstrated success in an office environment where organizational skills are crucial to be effective
Interest in learning job-related software, like Prophix financial software, etc.
Experience with higher education software systems such as Concur, SIMBA, 25 Live, OPP’s EZRequest or similar systems
Ability to work with a high level of professionalism, both independently and collaboratively, as a member of a team
Demonstrates a genuine appreciation for working with diverse populations
This position requires the following clearances: PA State Police Criminal Background Check, PA Child Abuse History Clearance F orm, and Federal (FBI) Fingerprint Criminal Background Check.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$34,800.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Morgan Academic Center is seeking an Administrative Support Assistant with excellent interpersonal, organizational, and technology skills. This position will work in support of the Morgan Academic Center's mission: t o provide comprehensive learning services that support all student-athletes in reaching their potential while achieving academic and athletic excellence.
Primary responsibilities:
Plan, organize, support, and coordinate daily office activities and administrative processes within the Morgan Academic Center
Serve as the liaison to the football academic counselors and other MAC counselors
Assist in coordinating academic schedules and reports as designated by the Director of Football, Academics for Football student-athletes, as needed
Assist in coordinating academic schedules, reports, and copies for MAC coordinators, as needed, for their meetings with student-athletes, coaches, and administration
Support all MAC coordinators, including the Football academic coordinators in preparing materials for daily and weekly meetings with staff, coaches, and administration, as needed
Assist with maintaining academic records and progress reports for Football and other student-athletes, as needed
Assist in organizing reports and materials to prepare for the beginning of the semester meetings
Education and Experience Requirements:
This position will be filled at the Support or Intermediate Support level. Minimally requires a High School Diploma/GED or Vocational Training/Degree, or an equivalent combination of education and experience for the support level. Additional experience and/or education and competencies are required for higher level jobs.
Preferred qualifications:
Knowledge of Microsoft Office 365 systems (Teams, Word, Excel, Forms, SharePoint, OneDrive, etc.)
Knowledge of standard office procedures
Excellent interpersonal and communication skills, computer skills, attention to detail, and confidentiality are essential
Demonstrated success in an office environment where organizational skills are crucial to be effective
Interest in learning job-related software, like Prophix financial software, etc.
Experience with higher education software systems such as Concur, SIMBA, 25 Live, OPP’s EZRequest or similar systems
Ability to work with a high level of professionalism, both independently and collaboratively, as a member of a team
Demonstrates a genuine appreciation for working with diverse populations
This position requires the following clearances: PA State Police Criminal Background Check, PA Child Abuse History Clearance F orm, and Federal (FBI) Fingerprint Criminal Background Check.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$34,800.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA