Yale University
Special Events and Advancement Manager
Yale University, New Haven, Connecticut, us, 06540
Yale Center for British Art - Advancement and External AffairsUniversity Job Title:
Events Specialist
Bargaining Unit:
None - Not included in the union (Yale Union Group)
Time Type:
Full time
Duration Type:
Regular
Compensation Grade:
Administration & Operations
Compensation Grade Profile:
Supervisor; Senior Associate (23)
Wage Ranges:
Click here to see our Wage Ranges
Searchable Job Family:
Communications/Editing/Teaching
Total # of hours to be worked:
37.5
Work Days/Hours:
Full-time, flexible schedule based upon department needs, including evenings and weekends. Schedule may include holidays and recess days when the YCBA is open to the public.
Work Location:
Central Campus
Worksite Address:
1080 Chapel StreetNew Haven, CT 06510
Work Model:
On-site
Position Focus:Reporting to the Deputy Director for Advancement and External Affairs, the Special Events and Advancement Manager is responsible for the management and execution of internal and external event operations at the Yale Center for British Art (YCBA). Serves as the planning and operational point person and liaison for all events. Manages all facets of event strategy and operations from start to finish, creating exceptional experiences that range from VIP lunches to large receptions in support of the museum’s mission. Builds and maintains strong internal and external partnerships, serving as a collaborative liaison across museum departments. Oversees departmental budget and ensures that funding sources for each event are clearly understood. Develops and maintains a building use cost calculator for outside departments/clients. Manages administrative and budgetary considerations for on-site and off-site events. Plays an integral role in supporting the museum’s newly invigorated fundraising initiatives, with responsibilities in addition to events including donor engagement and correspondence.
Essential Duties:
Design and manage special events, performances, symposia, conferences, and exhibitions that create an optimal client and event attendee experience.
Manage and coordinate the activities of events teams.
Manage delivery of services for events, working closely with Yale internal and external service providers.
Develop budgets and provide oversight of the expenditures.
Identify opportunities to improve event-related workflow.
Negotiate contracts/letters of agreement for all activities.
May perform other duties as assigned.
Required Education and Experience:Bachelor’s degree in a related field and three years of related experience or an equivalent combination of education and experience.
Required Skills/Abilities:
Proven ability to conceptualize large events with multiple components and to handle multiple responsibilities simultaneously.
Exceptional verbal and written communication skills.
Meticulous attention to detail and follow-through with strong organizational and account management skills.
Ability to represent the museum with prominent guests and display a high level of discretion.
Sensitivity to working within a landmark building with a priceless art collection.
Preferred Education, Experience and Skills:Customer facing in a museum or cultural organization. Knowledge of art history with the ability to assist visitors. Experience with event software systems, and donor databases.
Weekend and Evening Hours Required?Yes
Background Check Requirements:All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.
EEO Statement:University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.
Note:Yale University is a tobacco-free campus.
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Events Specialist
Bargaining Unit:
None - Not included in the union (Yale Union Group)
Time Type:
Full time
Duration Type:
Regular
Compensation Grade:
Administration & Operations
Compensation Grade Profile:
Supervisor; Senior Associate (23)
Wage Ranges:
Click here to see our Wage Ranges
Searchable Job Family:
Communications/Editing/Teaching
Total # of hours to be worked:
37.5
Work Days/Hours:
Full-time, flexible schedule based upon department needs, including evenings and weekends. Schedule may include holidays and recess days when the YCBA is open to the public.
Work Location:
Central Campus
Worksite Address:
1080 Chapel StreetNew Haven, CT 06510
Work Model:
On-site
Position Focus:Reporting to the Deputy Director for Advancement and External Affairs, the Special Events and Advancement Manager is responsible for the management and execution of internal and external event operations at the Yale Center for British Art (YCBA). Serves as the planning and operational point person and liaison for all events. Manages all facets of event strategy and operations from start to finish, creating exceptional experiences that range from VIP lunches to large receptions in support of the museum’s mission. Builds and maintains strong internal and external partnerships, serving as a collaborative liaison across museum departments. Oversees departmental budget and ensures that funding sources for each event are clearly understood. Develops and maintains a building use cost calculator for outside departments/clients. Manages administrative and budgetary considerations for on-site and off-site events. Plays an integral role in supporting the museum’s newly invigorated fundraising initiatives, with responsibilities in addition to events including donor engagement and correspondence.
Essential Duties:
Design and manage special events, performances, symposia, conferences, and exhibitions that create an optimal client and event attendee experience.
Manage and coordinate the activities of events teams.
Manage delivery of services for events, working closely with Yale internal and external service providers.
Develop budgets and provide oversight of the expenditures.
Identify opportunities to improve event-related workflow.
Negotiate contracts/letters of agreement for all activities.
May perform other duties as assigned.
Required Education and Experience:Bachelor’s degree in a related field and three years of related experience or an equivalent combination of education and experience.
Required Skills/Abilities:
Proven ability to conceptualize large events with multiple components and to handle multiple responsibilities simultaneously.
Exceptional verbal and written communication skills.
Meticulous attention to detail and follow-through with strong organizational and account management skills.
Ability to represent the museum with prominent guests and display a high level of discretion.
Sensitivity to working within a landmark building with a priceless art collection.
Preferred Education, Experience and Skills:Customer facing in a museum or cultural organization. Knowledge of art history with the ability to assist visitors. Experience with event software systems, and donor databases.
Weekend and Evening Hours Required?Yes
Background Check Requirements:All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.
EEO Statement:University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.
Note:Yale University is a tobacco-free campus.
#J-18808-Ljbffr