UTMB Health
Sr. Business Coordinator - Internal Medicine MEO
UTMB Health, Galveston, Texas, United States, 77554
Sr. Business Coordinator - Internal Medicine MEO
Galveston, Texas, United States
New
Clerical & Administrative Support
UTMB Health
Requisition # 2405500
Minimum Qualifications:
Bachelors degree or equivalent and 2 years of office related experience.
Job Summary:
To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.
Job Duties:
Assists Program Directors of multiple specialty fellowship programs adhere to their accreditation requirements and participate in the implementation of master block schedules
Assists Chiefs and divisional management with distribution and maintenance of complex clinical rotation and on-call schedules for fellows and ensures that all rotation schedules are fully supported
Assures required Letters of Agreement and Affiliation Agreements are in place for all off-site rotations
Maintains fellowship program records and evaluations; completes program reports in accordance with accreditation standards, tracks participant progress through the program for completion of ongoing program recertification
Assign and track evaluations and send completion and delinquent reminders to faculty and fellows
Create and track block schedules using New Innovations and cross reference with Amcon as deemed applicable.
Coordinate all requirements for fellows, such as risk management, ACLS, and BLS
Coordinates regular and special educational conferences for faculty and fellows as appropriate
Assists fellows in obtaining and maintaining valid licensure and ECFMG sponsorship documentation.
Works with GME Office to create contracts for new and continuing fellows; processing new hire paperwork for incoming fellows and other ongoing documentation as required.
Prepares, organizes, and participates in accreditation site visits, annual program updates, and program internal reviews. Responsible for coordinating all details (includes preparation of PIF).
Assists Program Director in ensuring the fellowship program maintains compliance with ACGME, RRC, and American Board of Medical Specialties requirements
Manages confidential fellow performance evaluations, evaluations of faculty and the educational program and prepares reports and correspondence related to highly confidential materials.
Assures fellow compliance with institutional and ACGME resident survey requirements
Coordinates all administrative duties relative to the recruitment and selection of fellows.
Manages Electronic Resident Application Service (ERAS) and ensures receipt of required application materials. Provides information for the fellow rank list for submission to the National Resident Matching Program.
Provides division manager with up-to-date names of fellows and fellowship criteria to ensure websites are kept current.
Maintains computerized and hard copy files of fellowship program records (utilizing institutional specific residency management software such as New Innovations).
Manages and completes required graduate medical education reporting surveys, including GME Track, and FREIDA online
Compiles data for annual ACGME ADS online reports and surveys
Support Program Manager with various tasks and projects related to program enhancement, reporting, finance, and surveys
Back-up to other education coordinator(s)
Perform other related duties as required
Preferred Qualifications:
Knowledge and ability to plan and manage the administrative activities of a fellowship program through application of prescribed standards, policies, and procedures
Knowledge of the State's basic licensing regulations for both temporary and permanent physician licensure
Thorough knowledge of RRC common and specialty program requirements; working knowledge of institutional program requirements
Knowledge and basic understanding of J-1 and H-1 visa sponsorship
Previous residency or fellowship training program office experience
ACGME experience
Salary Range:
Commensurate with experience.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Compensation
Galveston, Texas, United States
New
Clerical & Administrative Support
UTMB Health
Requisition # 2405500
Minimum Qualifications:
Bachelors degree or equivalent and 2 years of office related experience.
Job Summary:
To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.
Job Duties:
Assists Program Directors of multiple specialty fellowship programs adhere to their accreditation requirements and participate in the implementation of master block schedules
Assists Chiefs and divisional management with distribution and maintenance of complex clinical rotation and on-call schedules for fellows and ensures that all rotation schedules are fully supported
Assures required Letters of Agreement and Affiliation Agreements are in place for all off-site rotations
Maintains fellowship program records and evaluations; completes program reports in accordance with accreditation standards, tracks participant progress through the program for completion of ongoing program recertification
Assign and track evaluations and send completion and delinquent reminders to faculty and fellows
Create and track block schedules using New Innovations and cross reference with Amcon as deemed applicable.
Coordinate all requirements for fellows, such as risk management, ACLS, and BLS
Coordinates regular and special educational conferences for faculty and fellows as appropriate
Assists fellows in obtaining and maintaining valid licensure and ECFMG sponsorship documentation.
Works with GME Office to create contracts for new and continuing fellows; processing new hire paperwork for incoming fellows and other ongoing documentation as required.
Prepares, organizes, and participates in accreditation site visits, annual program updates, and program internal reviews. Responsible for coordinating all details (includes preparation of PIF).
Assists Program Director in ensuring the fellowship program maintains compliance with ACGME, RRC, and American Board of Medical Specialties requirements
Manages confidential fellow performance evaluations, evaluations of faculty and the educational program and prepares reports and correspondence related to highly confidential materials.
Assures fellow compliance with institutional and ACGME resident survey requirements
Coordinates all administrative duties relative to the recruitment and selection of fellows.
Manages Electronic Resident Application Service (ERAS) and ensures receipt of required application materials. Provides information for the fellow rank list for submission to the National Resident Matching Program.
Provides division manager with up-to-date names of fellows and fellowship criteria to ensure websites are kept current.
Maintains computerized and hard copy files of fellowship program records (utilizing institutional specific residency management software such as New Innovations).
Manages and completes required graduate medical education reporting surveys, including GME Track, and FREIDA online
Compiles data for annual ACGME ADS online reports and surveys
Support Program Manager with various tasks and projects related to program enhancement, reporting, finance, and surveys
Back-up to other education coordinator(s)
Perform other related duties as required
Preferred Qualifications:
Knowledge and ability to plan and manage the administrative activities of a fellowship program through application of prescribed standards, policies, and procedures
Knowledge of the State's basic licensing regulations for both temporary and permanent physician licensure
Thorough knowledge of RRC common and specialty program requirements; working knowledge of institutional program requirements
Knowledge and basic understanding of J-1 and H-1 visa sponsorship
Previous residency or fellowship training program office experience
ACGME experience
Salary Range:
Commensurate with experience.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Compensation