Legal Secretary

 

Hoffmann & Baron, LLP is a full-service firm, specializing in all areas of intellectual property, both domestically and internationally. For more than 30 years, Hoffmann & Baron has been working to protect ideas and transform those ideas into assets.

About the Role

As an Intellectual Property Legal Secretary at Hoffmann & Baron, you will play an integral role in supporting our attorneys in the patent and trademark prosecution process. The successful candidate must be highly motivated with no less than 2 + years of secretarial experience, patent and trademark prosecution preferred.

Key Responsibilities:

• Assist with the filing of U.S. patent applications and prosecution documents via the USPTO electronic filing system.
• Draft and manage client correspondence, providing updates on the status of applications and patents.
• Draft correspondence to clients reporting Office Actions and prepare responses to Notice to File Missing Parts.
• Prepare and file Information Disclosure Statements (IDS) and related documentation.
• Process payments of issue fees and ensure timely payment of all required fees.
• Prepare and format legal documents, including briefs, pleadings, correspondence, and other legal documents (including Table of Authorities/Contents).
• Assist in e-filing with state and federal courts as required.
• Accurately enter attorney time into the firm's billing system.

Qualifications:

• Minimum 2+ years of secretarial experience, patent and/or trademark prosecution preferred.
• Thorough knowledge of the USPTO's patent and trademark electronic databases and filing systems.
• Familiarity with intellectual property litigation processes.
• Ability to work efficiently in a fast-paced environment, managing competing priorities and deadlines.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, and experience with iManage Cloud.
• Exceptional attention to detail and superb proofreading, spelling, and grammar skills.
• Ability to communicate effectively and work collaboratively with attorneys, clients, and team members.

Benefits:

• Medical, Dental, and Vision insurance
• Basic Life Insurance
• 401(k) Retirement Plan with firm matching
• Flexible Spending Account (FSA)
• AFLAC coverage options
• Long-Term Disability Insurance
• Generous paid time off (PTO) and holidays
• Hybrid work opportunity to balance in-office collaboration and flexibility
• Competitive salary ranging from $65,000 - $80,000 per year, commensurate with experience.

 

Apply today with your updated resume and cover letter to be considered for this exciting opportunity!

 

Hoffmann & Baron, LLP is an Equal Opportunity Employer.

 

Employment Type: Full Time
Salary: $65,000 - $80,000 Annual
Bonus/Commission: No