Administrative Assistant / Office Manager

Benefits: Free Gym Membership 401(k) matching Health insurance Administrative Assistant / Office Manager Reporting directly to the CEO, the Admin Assistant provides high-level support to the CEO and other C-Suite Executives. This individual will act as the primary point of contact for internal and external stakeholders on matters concerning the Executive Team, all while also serving as a liaison with leaders across the organization. The ideal candidate brings professional maturity, consistently presents a positive and composed demeanor, and demonstrates sound judgment. Strong written and verbal communication skills, along with robust administrative and organizational abilities, are essential for success in this role. This person will have proficiency in all Microsoft Office applications, including but not limited to building power point and financial presentations. The role will also require project management experience and the ability to work independently from project initiation through to completion. At Retro Fitness, we promote exercise, health, and fitness as core values. We are looking for someone who not only shares these principles but also embodies and champions them personally and professionally. Roles and Responsibilities Executive Support Manage the CEO's calendar, coordinate appointments, complete expense reports and arrange complex travel plans, including itineraries which on occasion will include personal matters. Research, prioritize, and address a wide variety of matters for the company and CEO, all while leveraging sound judgment to recommend appropriate actions or responses. Ability to handle confidential matters with the highest level of discretion. Facilitate communication between the CEO and internal departments, maintaining trust and credibility with senior management. Act as a "barometer" for internal dynamics and update the CEO on relevant issues. Build relationships crucial to the organization's success, ensuring smooth communication and follow-through on tasks, often under tight deadlines. Supports the broader Executive Team by scheduling meetings, preparing agendas, taking minutes, and coordinating travel as necessary Office Management Oversee office operations, systems, and staff, including caf and supply management, correspondence control, and clerical supervision. Coordinate events such as investor meetings, team-building activities, as well as on and off premise company events. Manage the office budget for supplies, events, and meals. Acts as the resident "morale officer" keeping the office moving in a positive and enjoyable environment Communications and Outreach Draft, edit, and finalize written communications for the CEO, including speeches, blogs, and editorials, as well as, act as an editor of communications for other senior leaders as appropriate. Maintain strong social media skills, ensuring alignment between external communications and organizational goals. Qualifications Exceptional organizational skills with the ability to prioritize and manage multiple tasks with precision. Strong interpersonal skills, fostering relationships with stakeholders at all levels, including staff, board members, and external partners. Superior written and verbal communication skills, with a proactive approach to problem-solving and decision-making. Ability to handle confidential matters with discretion and adapt to competing demands in a fast-paced environment. Resourceful and independent, while also being a collaborative team player. Board and Senior Management Liaison Serve as administrative liaison to the board of directors, assisting with travel, lodging, and meal arrangements all while maintaining the highest discretion and confidentiality. Education and Experience Proficiency in Microsoft Office (Outlook, Word, Excel, SharePoint, PowerPoint), Adobe Acrobat, and social media platforms. Bachelor's degree preferred. 1-3 years' experience in a similar role is preferred Compensation: $60,000.00 - $70,000.00 per year We are proud to officially announce the launch of Project LIFT, a new company initiative to open 500 health clubs in 50 Black and Brown communities over the next five years. Interested in owning a Retro Fitness? The brand is seeking qualified franchise partners to expand nationwide. For more information, please visit or .