Ford Motor Company
Administrative Assistant
Ford Motor Company, Charleston, West Virginia, us, 25329
We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves?
In this position...
Career Opportunity: We are looking for a dynamic, professional, customer-focused individual to provide support for the Executive Director, Model e, EVs, Integrated Services, Digital & Design
Communications and Director, Ford Blue Communications. You will provide administrative support including calendar management, coordination and optimization of executive travel plans, preparation of materials for meetings, triage communications, and be a strategic partner to help the Executive Director work as efficiently and effectively as possible with the team and the company. You will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.
This role requires an individual who is flexible, resilient, uses good judgment, has the courage to challenge the status quo, and is always looking for ways to better the business. We are looking for someone who is self-motivated, adapts to change with a positive attitude, a quick learner, has the confidence to ask for help when needed, and seek solutions when needed.
What you'll do...
Identifies the preferred method of support for the executives and appropriately accommodates their working style. Partners with the executives to help them be efficient and effective with their time, consistently maintaining strong communication.
Manages executive’s calendar and correspondence: Maintain/prioritize and organize Outlook calendar/folders as needed. Keeps the executives informed of changes.
Assists with special projects as needed.
Optimizes travel arrangements (transportation, accommodations, agenda) based on the executive’s travel needs and preferences. Manages complex itineraries, to include any changes. Complete related expense reports.
Assists the executives with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
Screen calls and respond to emails as needed.
Greets and assists planned guests and manages unannounced visitors.
Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
Prepares, updates and organizes information for inclusion in team strategy rooms, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material.
Participate as an adjunct member of the Executive Director and Director’s leadership teams, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
Assists in keeping the executive well organized, to include online retrieval and archiving of documents as well as supporting the Company’s records and retention schedule.
You'll have...
Associate’s degree (or equivalent)
3+ years’ experience as an executive assistant supporting senior leader(s)
Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.) records management systems, and other business procedures and terminology
Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive
Excellent writing, editing, and proofreading skills
Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
Ability to work collegially within a team environment in an open concept office area
Even better, you may have...
Bachelor’s degree (Business, communications, public relations, or journalism preferred)
You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!
As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:
Immediate medical, dental, vision and prescription drug coverage
Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
Paid time off and the option to purchase additional vacation time.
This position is a salary grade 4.
For more information on salary and benefits, click here (https://fordcareers.co/GSRnon-HTHD)
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.
#LI-Remote #LI-DP1
Requisition ID: 37906
In this position...
Career Opportunity: We are looking for a dynamic, professional, customer-focused individual to provide support for the Executive Director, Model e, EVs, Integrated Services, Digital & Design
Communications and Director, Ford Blue Communications. You will provide administrative support including calendar management, coordination and optimization of executive travel plans, preparation of materials for meetings, triage communications, and be a strategic partner to help the Executive Director work as efficiently and effectively as possible with the team and the company. You will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.
This role requires an individual who is flexible, resilient, uses good judgment, has the courage to challenge the status quo, and is always looking for ways to better the business. We are looking for someone who is self-motivated, adapts to change with a positive attitude, a quick learner, has the confidence to ask for help when needed, and seek solutions when needed.
What you'll do...
Identifies the preferred method of support for the executives and appropriately accommodates their working style. Partners with the executives to help them be efficient and effective with their time, consistently maintaining strong communication.
Manages executive’s calendar and correspondence: Maintain/prioritize and organize Outlook calendar/folders as needed. Keeps the executives informed of changes.
Assists with special projects as needed.
Optimizes travel arrangements (transportation, accommodations, agenda) based on the executive’s travel needs and preferences. Manages complex itineraries, to include any changes. Complete related expense reports.
Assists the executives with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
Screen calls and respond to emails as needed.
Greets and assists planned guests and manages unannounced visitors.
Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
Prepares, updates and organizes information for inclusion in team strategy rooms, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material.
Participate as an adjunct member of the Executive Director and Director’s leadership teams, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
Assists in keeping the executive well organized, to include online retrieval and archiving of documents as well as supporting the Company’s records and retention schedule.
You'll have...
Associate’s degree (or equivalent)
3+ years’ experience as an executive assistant supporting senior leader(s)
Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.) records management systems, and other business procedures and terminology
Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive
Excellent writing, editing, and proofreading skills
Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
Ability to work collegially within a team environment in an open concept office area
Even better, you may have...
Bachelor’s degree (Business, communications, public relations, or journalism preferred)
You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!
As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:
Immediate medical, dental, vision and prescription drug coverage
Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
Paid time off and the option to purchase additional vacation time.
This position is a salary grade 4.
For more information on salary and benefits, click here (https://fordcareers.co/GSRnon-HTHD)
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.
#LI-Remote #LI-DP1
Requisition ID: 37906