University of Colorado Colorado Springs
University events program manager
University of Colorado Colorado Springs, Colorado Springs, Colorado, United States, 80509
University AdvancementElevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!Who We AreThe University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a
Ceremonial & University Events Program Manager
to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students.At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.Salary Range : $50,488 - $60,000 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.Work Location:
The work location for this position is on-site.Benefits at a GlanceAt UCCS, our employees are our most valued asset. We're proud to offer:Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.SummaryUniversity Advancement professionals coordinate the University's primary outreach activities to the community and region. This includes memberships in key organizations, attendance at key community events, representation on important community initiatives and the creation of partnerships supporting the university's mission.The Ceremonial and University Events Program Manager reports to the Director of Chancellor and University Events and serves as a member of the University Advancement team. The Program Manager is responsible for coordination of major university events from multiple departments and will coordinate event goals, logistics and outcomes such as Commencement and annual awards events. Planning of Commencement is a year-round task, as UCCS graduates students in the Summer/Fall semester as well as Spring semester. The role of Commencement is pivotal to upholding the University’s brand/image. As the cornerstone event for UCCS every semester, attention to detail, building relationships, and organizational planning are key attributes needed to succeed.This includes university-wide events, ceremonies, and events on behalf of the Office of the Chancellor and University Advancement. This position will provide supervision to student employee(s) and also serves as primary adviser to the UCCS Ambassadors, the premier student leadership and service organization representing the Office of the Chancellor.Essential FunctionsThe duties and responsibilities of the position include, but are not limited to:Event ManagementProject manager for Spring and Summer/Fall Commencement ceremonies and VIP Commencement Luncheons, ensuring general consistency of quality and appearance.Works with appropriate departments to coordinate ceremonies.Campus liaison to external vendors (e.g., Broadmoor World Arena, Centerplate at BWA, GradImages, Jostens, Independent Photographer, and Independent Florist).Reserve Commencement dates based on Academic Calendar.Strong relationship with other Commencement coordinators across the CU System.Close connection with Board of Regents Office, President’s Office and Associate Vice President for University Relations.Review Commencement affected policies at System and campus-level, as needed.Work directly with Cabinet on selection of annual Distinguished Alumnus speaker.Arrange travel for annual Distinguished Alumni speakers and Regent Award recipients.Lead organization of campus visit itinerary for annual Distinguished Alumnus.Organize extra ceremony-related needs of Chancellor, as necessary.Order and return rented regalia for Stage Party and VIPs.Provide oversight on all forms of communication for stakeholders to ceremonies and ceremony-related events.Organize reserved seating and parking for ceremony VIP guests.Manage program production and provide final approval.Organize volunteers and continue to develop the volunteer program.As university grows, determine if/when there is a need to increase the number of ceremonies in a year.As the university grows, adjust, and implement safety measures for all commencement participants.Makes necessary adjustments to accommodate the needs of a particular year.Politically savvy to navigate sensitive issues.Communication savvy with administration, faculty, staff, students/graduates, family members, alumni, public.Respond to inquiries and complaints in a timely manner.Advise Campus Store of any special needs for Graduation Fair.Follow Commencement trends to implement new structures and ideas.Update backup plan each semester to ensure accuracy and relevance.Manage post-event complaints from Commencement.Supports Director of Chancellor and University Events as needed with strategic events.Direct all event logistics, design, and décor; negotiating contract terms with vendors; processing contracts and agreements.Works closely with Director of Chancellor and University Events, Chancellor’s Office, and University Advancement team to establish the goals of each major university event.Works with University Advancement on creation of electronic invitations to special events.Manage all other aspects of special event planning.Evaluate each special event to determine whether goals were reached and to make recommendations for improvement.Research, Analyze, and Report on Commencement data to make informed decisions.Understanding of Brand Management.Implement planning tool for efficient communication to departments and partners.Communicate with campus partners year-round on planning of future Commencement ceremonies.Update policies, procedures, and existing practices to become relevant to current university standards.Participate in weekly meetings with the Chancellors Office Staff.Ensure that weekly Commencement tasks are completed with accuracy and timeliness.Lead initiative on at least one project related to Commencement each semester.Work with CU System to assist in planning CU Trustees and CU Board of Regents Meetings.Other duties as assigned.Leadership, SupervisionServe as coordinator and supervisor for the UCCS Ambassadors program.Collaborate with team members and faculty/staff from across the University.Supervise student workers or temporary staff to help fill event planning gaps.Manage Commencement volunteer program of over 120 participants each ceremony.Budget ManagementWorks with Director of Chancellor and University Events to ensure the effective management of event and operating budgets.Work with appropriate finance staff to closely monitor and control expenditures.Creates and manages a budget for each event.Tentative Search TimelinePriority will be given to applications submitted by: November 18th, 2024.Potential interview dates: November 21-22nd, 2024 (virtual) and December 2-4, 2024 (in-person).Potential start date: December 16th, 2024.UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Minimum RequirementsA Bachelor’s Degree is required.Experience in planning and on-site event management in a professional setting is required.Experience with large scale event planning (over 200 attendees) in hotel or private event sector is required.Experience working with fundraising and development initiatives is preferred.Special Instructions to ApplicantsApplications submitted by 11/18/2024 will receive full consideration. Please apply at cu.edu/cu-careers (job #: 35375).Job Category : External RelationsPrimary Location : Colorado SpringsDepartment : C0001 -- Colorado Springs CampusSchedule : Full-timePosting Date : Nov 5, 2024Unposting Date : OngoingPosting Contact Name : Pat WashingtonPosting Contact Email : pwashing@uccs.eduPosition Number : 00785582
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Ceremonial & University Events Program Manager
to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students.At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.Salary Range : $50,488 - $60,000 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.Work Location:
The work location for this position is on-site.Benefits at a GlanceAt UCCS, our employees are our most valued asset. We're proud to offer:Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.SummaryUniversity Advancement professionals coordinate the University's primary outreach activities to the community and region. This includes memberships in key organizations, attendance at key community events, representation on important community initiatives and the creation of partnerships supporting the university's mission.The Ceremonial and University Events Program Manager reports to the Director of Chancellor and University Events and serves as a member of the University Advancement team. The Program Manager is responsible for coordination of major university events from multiple departments and will coordinate event goals, logistics and outcomes such as Commencement and annual awards events. Planning of Commencement is a year-round task, as UCCS graduates students in the Summer/Fall semester as well as Spring semester. The role of Commencement is pivotal to upholding the University’s brand/image. As the cornerstone event for UCCS every semester, attention to detail, building relationships, and organizational planning are key attributes needed to succeed.This includes university-wide events, ceremonies, and events on behalf of the Office of the Chancellor and University Advancement. This position will provide supervision to student employee(s) and also serves as primary adviser to the UCCS Ambassadors, the premier student leadership and service organization representing the Office of the Chancellor.Essential FunctionsThe duties and responsibilities of the position include, but are not limited to:Event ManagementProject manager for Spring and Summer/Fall Commencement ceremonies and VIP Commencement Luncheons, ensuring general consistency of quality and appearance.Works with appropriate departments to coordinate ceremonies.Campus liaison to external vendors (e.g., Broadmoor World Arena, Centerplate at BWA, GradImages, Jostens, Independent Photographer, and Independent Florist).Reserve Commencement dates based on Academic Calendar.Strong relationship with other Commencement coordinators across the CU System.Close connection with Board of Regents Office, President’s Office and Associate Vice President for University Relations.Review Commencement affected policies at System and campus-level, as needed.Work directly with Cabinet on selection of annual Distinguished Alumnus speaker.Arrange travel for annual Distinguished Alumni speakers and Regent Award recipients.Lead organization of campus visit itinerary for annual Distinguished Alumnus.Organize extra ceremony-related needs of Chancellor, as necessary.Order and return rented regalia for Stage Party and VIPs.Provide oversight on all forms of communication for stakeholders to ceremonies and ceremony-related events.Organize reserved seating and parking for ceremony VIP guests.Manage program production and provide final approval.Organize volunteers and continue to develop the volunteer program.As university grows, determine if/when there is a need to increase the number of ceremonies in a year.As the university grows, adjust, and implement safety measures for all commencement participants.Makes necessary adjustments to accommodate the needs of a particular year.Politically savvy to navigate sensitive issues.Communication savvy with administration, faculty, staff, students/graduates, family members, alumni, public.Respond to inquiries and complaints in a timely manner.Advise Campus Store of any special needs for Graduation Fair.Follow Commencement trends to implement new structures and ideas.Update backup plan each semester to ensure accuracy and relevance.Manage post-event complaints from Commencement.Supports Director of Chancellor and University Events as needed with strategic events.Direct all event logistics, design, and décor; negotiating contract terms with vendors; processing contracts and agreements.Works closely with Director of Chancellor and University Events, Chancellor’s Office, and University Advancement team to establish the goals of each major university event.Works with University Advancement on creation of electronic invitations to special events.Manage all other aspects of special event planning.Evaluate each special event to determine whether goals were reached and to make recommendations for improvement.Research, Analyze, and Report on Commencement data to make informed decisions.Understanding of Brand Management.Implement planning tool for efficient communication to departments and partners.Communicate with campus partners year-round on planning of future Commencement ceremonies.Update policies, procedures, and existing practices to become relevant to current university standards.Participate in weekly meetings with the Chancellors Office Staff.Ensure that weekly Commencement tasks are completed with accuracy and timeliness.Lead initiative on at least one project related to Commencement each semester.Work with CU System to assist in planning CU Trustees and CU Board of Regents Meetings.Other duties as assigned.Leadership, SupervisionServe as coordinator and supervisor for the UCCS Ambassadors program.Collaborate with team members and faculty/staff from across the University.Supervise student workers or temporary staff to help fill event planning gaps.Manage Commencement volunteer program of over 120 participants each ceremony.Budget ManagementWorks with Director of Chancellor and University Events to ensure the effective management of event and operating budgets.Work with appropriate finance staff to closely monitor and control expenditures.Creates and manages a budget for each event.Tentative Search TimelinePriority will be given to applications submitted by: November 18th, 2024.Potential interview dates: November 21-22nd, 2024 (virtual) and December 2-4, 2024 (in-person).Potential start date: December 16th, 2024.UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Minimum RequirementsA Bachelor’s Degree is required.Experience in planning and on-site event management in a professional setting is required.Experience with large scale event planning (over 200 attendees) in hotel or private event sector is required.Experience working with fundraising and development initiatives is preferred.Special Instructions to ApplicantsApplications submitted by 11/18/2024 will receive full consideration. Please apply at cu.edu/cu-careers (job #: 35375).Job Category : External RelationsPrimary Location : Colorado SpringsDepartment : C0001 -- Colorado Springs CampusSchedule : Full-timePosting Date : Nov 5, 2024Unposting Date : OngoingPosting Contact Name : Pat WashingtonPosting Contact Email : pwashing@uccs.eduPosition Number : 00785582
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