NEWERA.media
Executive Assistant to the GM
NEWERA.media, Buffalo, New York, United States, 14266
Since 1920, New Era has been hand-crafting the finest headwear and apparel in the world. New Era employees are masters of their craft. We are innovators, architects of culture, experts, and forward thinkers. We demand excellence because we pride ourselves on the quality of our products and the authenticity of our brand. Every day at New Era is a new experience because we are redefining what it is to be a lifestyle brand.
This family-owned business was built on the hard work and dedication of our employees. The creativity, innovation, and passion our teams of people around the globe bring every day have made New Era what it is today.
Apply to join New Era's team!
The Executive Assistant to the GM is responsible for initiating, planning, and executing a broad range of strategic executive-level projects while simultaneously providing senior-level executive assistance to the General Manager (GM), North America. The Executive Assistant to the GM will contribute to a high performing work culture and play a crucial role in enabling the GM to execute duties with high effectiveness and efficiency. The Executive Assistant to the GM will be responsible for administrative and executive support tasks, in addition to managing complex project deliverables for the sales team, company leaders, and other key stakeholders.
Responsibilities
Project Management: Assume ownership over small- and large- scale projects as directed by the GM. Identify and manage project risks, issues, and opportunities proactively. Ensure deliverables are on time, on budget, and high quality. Plan, organize, and oversee various tasks, resources, and key players for successful completion of projects.
Strategic Support: Act as a strategic partner to the GM and provide proactive solutions to streamline processes and contribute to the company’s success. Provide clear, concise, accurate, and timely status updates on various projects. Conduct research, prepare reports, and handle sensitive information that influences company decisions. Provide dedicated support to Sales Directors and perform other administrative tasks as assigned by the GM.
Communication Management: Prepare and edit written correspondence, reports and serve as the first point of contact for the GM. Act as a liaison between the executive and the Sales Team, other departments, employees, and external stakeholders. Assess, filter, and prioritize incoming information and requests for GM review, engage in high-level communication with internal and external stakeholders, and respond to inquiries and requests while maintaining strict adherence to clearance protocols, procedural guidelines, and organizational discretion.
Document Preparation: Organize and prepare spreadsheets, reports, business proposals, slide decks, and other critical documents for diverse audiences on behalf of the GM. Effectively gather information, deduce insights, translate ambiguities, ask clarifying questions as needed, and present concepts coherently in a visually appealing and compelling format.
Meeting Coordination: Ensure all business meetings are flawlessly executed, including coordinating calendars, reserving rooms, setting up videoconferencing equipment, and preparing and distributing agendas, presentation materials, slide decks, etc. Take meeting notes and complete all post-meeting follow-up on outstanding tasks.
Calendar & Travel Management: Manage the GM’s calendar, including scheduling appointments, meetings, and events. Arrange travel and manage itineraries, including flights, accommodations, and transportation.
Expense Reporting: Manage the GM’s expenses by collecting and organizing receipts, ensuring timely submission of expense reports.
Keep all sensitive matters confidential
Other duties as assigned
Knowledge, Skills and Abilities
Excellent organizational and time-management skills, with proven success in mastering prioritization and managing multiple tasks under high pressure with attention to detail
Ability to work independently, show initiative, and proactively solve problems
Strong interpersonal skills; ability to build rapport and leverage strategic partnerships with internal and external stakeholders to accomplish goals
Ability to implement constructive feedback and willingness to augment approach to meet the evolving business needs
Excellent written and verbal communication skills, with a high level of professionalism
Enthusiastic, positive person who embraces work with a sense of urgency and persistence
Flexibility to work outside of core business hours as needed
Education and Experience
Associates Degree in Business Administration or relevant field required, Bachelor’s degree preferred
Five (5) to seven (7) years of experience as an executive assistant, project manager or similar role supporting C-level executives, preferably in the consumer product industry
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and Adobe Acrobat required
Experience with Concur and SAP preferred
Travel Requirement
0% to 10%; domestic and/or global
New Era Cap, LLC is an Affirmative Action and Equal Opportunity Employer that believes in inclusion and does not discriminate against any candidate or employee on the basis of race, color, sex, age, religion, national origin, sexual orientation, gender identity, disability, veteran status, genetics, or any other basis protected by applicable local, state or federal laws.
The salary range for this posted position is $70,000 - $90,000 (plus bonus & benefits) and pertains to candidates located in Western New York. Actual compensation is determined by a wide array of factors including but not limited to skill set, education, essential job duties and requirements, and necessary experience.
#LI-Onsite #LIOnsite #LI Onsite
This family-owned business was built on the hard work and dedication of our employees. The creativity, innovation, and passion our teams of people around the globe bring every day have made New Era what it is today.
Apply to join New Era's team!
The Executive Assistant to the GM is responsible for initiating, planning, and executing a broad range of strategic executive-level projects while simultaneously providing senior-level executive assistance to the General Manager (GM), North America. The Executive Assistant to the GM will contribute to a high performing work culture and play a crucial role in enabling the GM to execute duties with high effectiveness and efficiency. The Executive Assistant to the GM will be responsible for administrative and executive support tasks, in addition to managing complex project deliverables for the sales team, company leaders, and other key stakeholders.
Responsibilities
Project Management: Assume ownership over small- and large- scale projects as directed by the GM. Identify and manage project risks, issues, and opportunities proactively. Ensure deliverables are on time, on budget, and high quality. Plan, organize, and oversee various tasks, resources, and key players for successful completion of projects.
Strategic Support: Act as a strategic partner to the GM and provide proactive solutions to streamline processes and contribute to the company’s success. Provide clear, concise, accurate, and timely status updates on various projects. Conduct research, prepare reports, and handle sensitive information that influences company decisions. Provide dedicated support to Sales Directors and perform other administrative tasks as assigned by the GM.
Communication Management: Prepare and edit written correspondence, reports and serve as the first point of contact for the GM. Act as a liaison between the executive and the Sales Team, other departments, employees, and external stakeholders. Assess, filter, and prioritize incoming information and requests for GM review, engage in high-level communication with internal and external stakeholders, and respond to inquiries and requests while maintaining strict adherence to clearance protocols, procedural guidelines, and organizational discretion.
Document Preparation: Organize and prepare spreadsheets, reports, business proposals, slide decks, and other critical documents for diverse audiences on behalf of the GM. Effectively gather information, deduce insights, translate ambiguities, ask clarifying questions as needed, and present concepts coherently in a visually appealing and compelling format.
Meeting Coordination: Ensure all business meetings are flawlessly executed, including coordinating calendars, reserving rooms, setting up videoconferencing equipment, and preparing and distributing agendas, presentation materials, slide decks, etc. Take meeting notes and complete all post-meeting follow-up on outstanding tasks.
Calendar & Travel Management: Manage the GM’s calendar, including scheduling appointments, meetings, and events. Arrange travel and manage itineraries, including flights, accommodations, and transportation.
Expense Reporting: Manage the GM’s expenses by collecting and organizing receipts, ensuring timely submission of expense reports.
Keep all sensitive matters confidential
Other duties as assigned
Knowledge, Skills and Abilities
Excellent organizational and time-management skills, with proven success in mastering prioritization and managing multiple tasks under high pressure with attention to detail
Ability to work independently, show initiative, and proactively solve problems
Strong interpersonal skills; ability to build rapport and leverage strategic partnerships with internal and external stakeholders to accomplish goals
Ability to implement constructive feedback and willingness to augment approach to meet the evolving business needs
Excellent written and verbal communication skills, with a high level of professionalism
Enthusiastic, positive person who embraces work with a sense of urgency and persistence
Flexibility to work outside of core business hours as needed
Education and Experience
Associates Degree in Business Administration or relevant field required, Bachelor’s degree preferred
Five (5) to seven (7) years of experience as an executive assistant, project manager or similar role supporting C-level executives, preferably in the consumer product industry
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and Adobe Acrobat required
Experience with Concur and SAP preferred
Travel Requirement
0% to 10%; domestic and/or global
New Era Cap, LLC is an Affirmative Action and Equal Opportunity Employer that believes in inclusion and does not discriminate against any candidate or employee on the basis of race, color, sex, age, religion, national origin, sexual orientation, gender identity, disability, veteran status, genetics, or any other basis protected by applicable local, state or federal laws.
The salary range for this posted position is $70,000 - $90,000 (plus bonus & benefits) and pertains to candidates located in Western New York. Actual compensation is determined by a wide array of factors including but not limited to skill set, education, essential job duties and requirements, and necessary experience.
#LI-Onsite #LIOnsite #LI Onsite