University of Michigan
Executive Assistant (Hybrid)
University of Michigan, Ann Arbor, Michigan, us, 48113
Executive Assistant (Hybrid)
Apply Now
How to Apply
A cover letter is required for consideration. Please be sure to include your cover letter on the same document as your resume. We encourage you to use the cover letter to showcase your writing skills and highlight your work experience and skills that make you a great fit for the role.
Job Summary
As the Executive Assistant you are an executive level partner to the Chief Operating Officer/Chief of Staff (COO/COS) and Senior Executive Director, Stewardship and Events and Special Liaison to University Leadership (SED) in the Office of University Development (OUD). Administrative support including travel coordination, calendar management, expense reconciliation, and scheduling is central to this position. Additionally, you will design and write communications - emails, letters, reports, and presentations on behalf of the SED and COO/COS. You will perform tasks that are often confidential and require proactive thinking and anticipation of needs.
You will report to:
Chief Operating Officer/Chief of Staff with a dotted line to Senior Executive Director
Click
here (https://docs.google.com/document/d/1NDrnT26IdHQCxvCDbq65uKptA-xE2zfXTn9e871vgX8/export?format=pd)
for the full job description.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health, dental, and vision insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Responsibilities *
Executive Administrative Support (50%)
Coordinate complex calendars including the scheduling of complicated meetings and conference calls, exercising discretion and judgment.
Prepare those they support for upcoming meetings and deadlines. This includes anticipating needs, providing preparation materials, and supporting communication and follow-up for appointments.
Help manage email: organizing and responding to emails as requested while maintaining confidentiality.
Obtain receipts and prepare expense reports for submission and reconciliation.
Prepare, draft, edit, and finalize attractive and professional emails and communications, including proposals, letters, memos, presentations, meeting minutes, or other materials.
Extract and compile data and create reports.
Act on behalf of those they support and the Office of University Development in handling inquiries
Organizational Operations and Special Project Support (20%)
Partner on meeting design and coordination including calendaring, catering, room reservation, set-up, note-taking, for team or larger meetings, retreats, and other special events.
Prepare documents and presentations to support organizational planning, resource tracking, special projects, and other related items.
Partner with COO/COS to develop and implement strategies for team-building and engagement.
Presidential Engagement and Donor Relations Support (20%)
Partner with the SED to track presidential engagement opportunities in collaboration with colleagues.
Redesign and create presidential briefing materials for football season and other events.
Ensure that accurate records are maintained.
Draft emails and communications on behalf of the SED and on behalf of other university leadership to support their work.
Oversee the annual engagement plan for the President's Advisory Group in collaboration with the SED.
Consultation, Education, and Special Projects (10%)
As a member of OUD's onboarding team, you will partner with hiring managers to support new hire onboarding and offboarding processes for select positions.
Manage departmental facilities, equipment, and supplies.
Required Qualifications *
3+ years of administrative and/or project experience, or a bachelor's degree with 2+ years of administrative and/or project experience
Relationship-building with internal and external constituency groups and to ability to work with colleagues in a team environment.
Excellent project management skills
Create office communications with accuracy and grammar skills
Demonstrated discretion when dealing with confidential information
Articulate messages, information and ideas to a diversity of people, leading to shared understanding
Excellent customer service
Commitment to diversity, equity, and inclusion in the workplace
Work flexible hours with rare, occasional weekend or evening work
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eight day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
256838
Working Title
Executive Assistant (Hybrid)
Job Title
Executive Secretary
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Vp For Development
Department
COO & Chief of Staff
Posting Begin/End Date
11/13/2024 - 11/27/2024
Salary
$65,000.00 - $68,000.00
Career Interest
Administration
Development/Institutional Advancement
Apply Now
Apply Now
How to Apply
A cover letter is required for consideration. Please be sure to include your cover letter on the same document as your resume. We encourage you to use the cover letter to showcase your writing skills and highlight your work experience and skills that make you a great fit for the role.
Job Summary
As the Executive Assistant you are an executive level partner to the Chief Operating Officer/Chief of Staff (COO/COS) and Senior Executive Director, Stewardship and Events and Special Liaison to University Leadership (SED) in the Office of University Development (OUD). Administrative support including travel coordination, calendar management, expense reconciliation, and scheduling is central to this position. Additionally, you will design and write communications - emails, letters, reports, and presentations on behalf of the SED and COO/COS. You will perform tasks that are often confidential and require proactive thinking and anticipation of needs.
You will report to:
Chief Operating Officer/Chief of Staff with a dotted line to Senior Executive Director
Click
here (https://docs.google.com/document/d/1NDrnT26IdHQCxvCDbq65uKptA-xE2zfXTn9e871vgX8/export?format=pd)
for the full job description.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health, dental, and vision insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Responsibilities *
Executive Administrative Support (50%)
Coordinate complex calendars including the scheduling of complicated meetings and conference calls, exercising discretion and judgment.
Prepare those they support for upcoming meetings and deadlines. This includes anticipating needs, providing preparation materials, and supporting communication and follow-up for appointments.
Help manage email: organizing and responding to emails as requested while maintaining confidentiality.
Obtain receipts and prepare expense reports for submission and reconciliation.
Prepare, draft, edit, and finalize attractive and professional emails and communications, including proposals, letters, memos, presentations, meeting minutes, or other materials.
Extract and compile data and create reports.
Act on behalf of those they support and the Office of University Development in handling inquiries
Organizational Operations and Special Project Support (20%)
Partner on meeting design and coordination including calendaring, catering, room reservation, set-up, note-taking, for team or larger meetings, retreats, and other special events.
Prepare documents and presentations to support organizational planning, resource tracking, special projects, and other related items.
Partner with COO/COS to develop and implement strategies for team-building and engagement.
Presidential Engagement and Donor Relations Support (20%)
Partner with the SED to track presidential engagement opportunities in collaboration with colleagues.
Redesign and create presidential briefing materials for football season and other events.
Ensure that accurate records are maintained.
Draft emails and communications on behalf of the SED and on behalf of other university leadership to support their work.
Oversee the annual engagement plan for the President's Advisory Group in collaboration with the SED.
Consultation, Education, and Special Projects (10%)
As a member of OUD's onboarding team, you will partner with hiring managers to support new hire onboarding and offboarding processes for select positions.
Manage departmental facilities, equipment, and supplies.
Required Qualifications *
3+ years of administrative and/or project experience, or a bachelor's degree with 2+ years of administrative and/or project experience
Relationship-building with internal and external constituency groups and to ability to work with colleagues in a team environment.
Excellent project management skills
Create office communications with accuracy and grammar skills
Demonstrated discretion when dealing with confidential information
Articulate messages, information and ideas to a diversity of people, leading to shared understanding
Excellent customer service
Commitment to diversity, equity, and inclusion in the workplace
Work flexible hours with rare, occasional weekend or evening work
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eight day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
256838
Working Title
Executive Assistant (Hybrid)
Job Title
Executive Secretary
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Vp For Development
Department
COO & Chief of Staff
Posting Begin/End Date
11/13/2024 - 11/27/2024
Salary
$65,000.00 - $68,000.00
Career Interest
Administration
Development/Institutional Advancement
Apply Now