Administrative Specialist

Summary The mission of the Antitrust Division is to promote competition by enforcing the antitrust laws to protect economic freedom and opportunity on behalf of the American people. The Antitrust Division is hiring an Administrative Specialist in Washington, D.C. to gain invaluable experience working in the public interest to protect the competitive process. Are you ready to contribute to matters of national importance that promote a competitive and productive American economy? Responsibilities This position is telework eligible as determined by the agency. After the first 6 to 12 months on the job, there may be an option for this position to become remote. This position is located in the Human Capital Directorate (HCD) of the Executive Office (EXO) within the Antitrust Division (ATR). EXO is a very dynamic and fast paced office, delivering the professional management services that power ATR's people and mission. Within EXO, HCD is comprised of the Human Resources Section, Paralegal Unit and Training and Professional Development. As an Administrative Specialist, the responsibilities of this position will include, but are not limited to: Preparing, proofreading, and reviewing reports, letters, and other documents providing recommendations for management programs, policies, and activities. Providing advice and guidance to managers and employees on questions and situations related to administrative services. Responsibility for team administrative duties to include travel administration, document management, timekeeping, scheduling, correspondence management, invoice management, records management, performance management, training coordination, office supply management, using automated systems to log and track data, escorting visitors, and managing team office space allocation. Gathering information, identifying, and analyzing issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency. Participating in the development of new plans, schedules, or methods to accommodate changing program requirements. Identifying objectives based on an analysis of interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs. Participating in planning sessions with supervisors and program managers to provide necessary information pertaining to the team's administrative operations. Performing a variety of duties related to special projects involving program issues that contain complicating elements. Managing special initiatives and working groups to accomplish programmatic goals. Conducting various ad-hoc analyses, preparing reports and compiling information for team management. Managing all aspects of the Division's transit benefits program. As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. Requirements Conditions of Employment You must be a U.S. Citizen to be considered for this position. You must undergo a pre-employment security investigation. You may be required to take and successfully clear a drug test. You must submit a complete application package by the closing date of this announcement. You must meet all time-in-grade and qualification requirements by the closing date of this announcement. SELECTIVE SERVICE: All male applicants born after December 31, 1959, must have registered for the selective service (see SSS.gov). If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is ineligible for inclusion in a bargaining unit. This is a full-time, non-supervisory permanent appointment in the competitive service, subject to a one-year probationary period in accordance with 5 C.F.R. 315.801 The Antitrust Division participates in the E-Verify program. This position is telework eligible as determined by the agency. After the first 6 to 12 months on the job, there may be an option for this position to become remote. Qualifications To qualify for this position at the GS-0301-12 level, your resume must reflect at least one year of specialized experience equivalent to the GS-0301-11 level that includes at least 5 of the 7 following areas listed below. Experience managing the administrative functions for a team, including at least seven of the following duties: Travel administration, document management, timekeeping, scheduling, correspondence and invoice management, records management, performance management, training coordination, office supplies, data tracking, and team space allocation. Experience drafting clear, professional correspondence, reports, and other grammatically correct and error-free documents. Experience managing several tasks simultaneously and organizing time well to meet deadlines for individual and team assignments. Experience in a self-directed environment, taking initiative, providing support proactively, and adapting to changing priorities while meeting deadlines. Experience making informed decisions by examining actions' implications, weighing alternatives, and proactively identifying solutions. Experience taking responsibility for being reliable and completing assigned tasks. Experience demonstrating attention to detail by ensuring tasks are completed accurately and thoroughly. Education Additional Information The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is online. The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over candidates from other agencies for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority over other applicants who are not employees of the Department of Justice if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is online. The Veterans Employment Opportunity Act (VEOA) allows veterans to apply to announcements that are only open to "status" candidates, which means "current competitive service employees." To be eligible for a VEOA appointment, your latest discharge must be issued under honorable conditions (this means an honorable or general discharge), AND you must be either (1) a preference eligible (defined in title 5 U.S.C. 2108(3)), OR (2) a veteran who substantially completed 3 or more years of active service. When applying under VEOA, you must rate and rank among the best qualified when compared to current employee applicants in order to be considered for appointment. Veterans' preference does not apply to internal agency actions such as promotions, transfers, reassignments and reinstatements. DOJ EEO Statement/Policy OPM Reasonable Accommodation Policy Statement DOJ Reasonable Accommodation Policy Statement Veterans' Information Legal and Regulatory Guidance