C-SUITE ASSISTANTS
Executive Personal Assistant
C-SUITE ASSISTANTS, Miami, Florida, us, 33101
Executive Personal Assistant to Co-Founders, Scientific Based Gaming Entertainment Company, Miami Beach, Florida, Local RemoteOur client, a very successful global scientific based gaming company is looking for a “right hand” Executive Personal Assistant to support the Co-Founders. The is an exciting opportunity for someone who truly enjoys organizing busy executives both personally and professionally in all things administrative and has an interest in really understanding and learning about their business. Due to time differences, the day starts earlier, around 730AM or 8AM to be a part of meetings that conclude around 12 noon ET. This is
LOCAL
remote role, being a part of the morning meetings with the Co-Founder in Miami usually via video and then meet with him as needed during the week as well as be available to handle personal matters. Some travel will be required to India 2 times a year for 1 or 2 weeks. Knowledge of Google Suite a MUST.About the Job:Support the Co-Founders managing their calendars, personal and professional, setting up all video meetings and calls with the domestic and international executive team and clients. These meetings are usually scheduled from 730 AM to 12 noon given the time differences.Be on video calls to take notes and prepare action items for follow-up; prepare Co-Founder for meetings with collateral materialPrioritize emails and craft responses on their behalf, as neededOrganize and manage all travel arrangements with detailed itineraries, personal and professionalWork with others on executive team with follow-up items and reportsDinners and overall event planning for in-person meetings and personal engagementsBusiness expense reporting; work with accountant to process household payrollOther Personal work; run errands (locally in Miami for 1 Co-Founder), family vacation planning, health insurance billing, car registrations and other needed personal matters to take off their platesAd hoc projects personal and professionalOff hour availability via cell within reasonSalary plus Discretionary Bonus; Comprehensive Health BenefitsAbout You:At least 5 years of experience as an Executive Personal Assistant supporting a high- level c-suite executive/ HNW individual, preferably in the tech spaceBachelor’s DegreeAn entrepreneurial perspective that can change gears as needed and be able to look at their lives seeing the big picture, juggling priorities and anticipating needsDetail oriented and very organized with great project management skillsAn interest and ability to travel to India 2 times a year for 2 weeks eachHigh level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligenceExcellent Google Suite skills; tech savvy with an interest in using new technologies like AI to streamline processesExcellent written and verbal communication skillsA true “team player with a warm engaging personality
LOCAL
remote role, being a part of the morning meetings with the Co-Founder in Miami usually via video and then meet with him as needed during the week as well as be available to handle personal matters. Some travel will be required to India 2 times a year for 1 or 2 weeks. Knowledge of Google Suite a MUST.About the Job:Support the Co-Founders managing their calendars, personal and professional, setting up all video meetings and calls with the domestic and international executive team and clients. These meetings are usually scheduled from 730 AM to 12 noon given the time differences.Be on video calls to take notes and prepare action items for follow-up; prepare Co-Founder for meetings with collateral materialPrioritize emails and craft responses on their behalf, as neededOrganize and manage all travel arrangements with detailed itineraries, personal and professionalWork with others on executive team with follow-up items and reportsDinners and overall event planning for in-person meetings and personal engagementsBusiness expense reporting; work with accountant to process household payrollOther Personal work; run errands (locally in Miami for 1 Co-Founder), family vacation planning, health insurance billing, car registrations and other needed personal matters to take off their platesAd hoc projects personal and professionalOff hour availability via cell within reasonSalary plus Discretionary Bonus; Comprehensive Health BenefitsAbout You:At least 5 years of experience as an Executive Personal Assistant supporting a high- level c-suite executive/ HNW individual, preferably in the tech spaceBachelor’s DegreeAn entrepreneurial perspective that can change gears as needed and be able to look at their lives seeing the big picture, juggling priorities and anticipating needsDetail oriented and very organized with great project management skillsAn interest and ability to travel to India 2 times a year for 2 weeks eachHigh level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligenceExcellent Google Suite skills; tech savvy with an interest in using new technologies like AI to streamline processesExcellent written and verbal communication skillsA true “team player with a warm engaging personality