AtWork Personnel
Administrative Assistant
AtWork Personnel, Aurora, Colorado, United States, 80010
PURPOSE OF POSITION:
The Administrative Assistant (AA) assists the Property Manager, Senior Property Manager and Vice President of MMC with clerical support and day to day administrative and financial functions for the property management department while enhancing positive tenant relations.
SPECIFIC RESPONSIBILITIES:
Specific responsibilities include but are not limited to:
Receives and initiates phone interaction with tenants, vendors and in-house personnel concerning property issuesResearch property/tenant issues thoroughly, report issues to Property ManagerPrepare and process invoices (tenant direct expense)Updates and tracks tenant (out of state) and vendor insurance certificatesPrepare purchase ordersMaintain tracking programs and reports on JDE and on Excel (HVAC contracts, security and fire alarms, etc.)Assist Assistant Property Manager with A/R, Tenant move-in and move-out activities, repair follow-up and file maintenanceType correspondence, photocopy, transmit items via facsimile and/or email, prepare envelopes, overnights packages, etc.Complete special projects as neededScan, name and e-fileAssemble and maintain uniform files for tenants and vendorsReceive and process mailProficient in Excel,Programs used JDE, MS OfficeHelp with main phone lines when needed
The Administrative Assistant (AA) assists the Property Manager, Senior Property Manager and Vice President of MMC with clerical support and day to day administrative and financial functions for the property management department while enhancing positive tenant relations.
SPECIFIC RESPONSIBILITIES:
Specific responsibilities include but are not limited to:
Receives and initiates phone interaction with tenants, vendors and in-house personnel concerning property issuesResearch property/tenant issues thoroughly, report issues to Property ManagerPrepare and process invoices (tenant direct expense)Updates and tracks tenant (out of state) and vendor insurance certificatesPrepare purchase ordersMaintain tracking programs and reports on JDE and on Excel (HVAC contracts, security and fire alarms, etc.)Assist Assistant Property Manager with A/R, Tenant move-in and move-out activities, repair follow-up and file maintenanceType correspondence, photocopy, transmit items via facsimile and/or email, prepare envelopes, overnights packages, etc.Complete special projects as neededScan, name and e-fileAssemble and maintain uniform files for tenants and vendorsReceive and process mailProficient in Excel,Programs used JDE, MS OfficeHelp with main phone lines when needed