ACDI/VOCA
Capture & Proposal Manager
ACDI/VOCA, Washington, District of Columbia, us, 20022
Capture & Proposal Manager
Job Locations:
USID:
2024-6422# of Openings:
1Overview
Since 1963 and in 148 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that designs and delivers technical and management solutions in agriculture, economic growth, and resilience to promote economic prosperity and social inclusion. Beyond our competitive compensation, full array of insurances, generous 401(k) plan, parental leave, commuter subsidy, career development, we also offer a vibrant, friendly, diverse, inclusive, passionate, and inspiring work environment.ACDI/VOCA has been named a Top Workplace in 2024 by the Washington Post!
In just our first year vying for the award, ACDI/VOCA ranked 7 th
out of the 100 companies named to the list in the mid-size category (150-499 employees).Provide management direction to capture and proposal teams for all aspects of the capture and proposal development process. Bids include those of the utmost importance to the organization either due to dollar value ($15M+), to protect ACDI/VOCA incumbencies, or to penetrate new revenue sources. Bids will also include less strategic bids and bids when ACDI/VOCA is a major subcontractor. The Capture & Proposal Manager has the authority and responsibility to make decisions regarding capture and proposal processes, subject to ACDI/VOCA best practices and policies. The position is responsible to manage multiple captures and proposals simultaneously while customizing application of best practices to the unique needs of each bid and monitor effectiveness of capture and proposal processes and tools; recommend revisions to ensure continuous improvement. The position reports to the Senior Director, Capture and Proposal Management.Responsibilities
Maintain and Enhance Best Practice Tools (15%)Ensure use of ACDI/VOCA's capture and proposal best practices across a range of opportunities, donors, and schedules, especially flagship programs for USAID, USDA such as Food for Peace, Food for Progress.Facilitate use of best practices tools and resources including the Customer Relationship Management (CRM).Recommend improvements to best practice capture and proposal job aids, templates and examples.Remain current on industry trends and best practices.Capture & Proposal Management (70%)Direct adjustments to process and deadlines throughout capture and proposal based on specific needs of each bid while upholding corporate interests.Simultaneously manage multiple captures and proposals, exercising real-time good judgement to prioritize work while meeting all agreed to deadlines.Analyze solicitations (RFP/RFAs) to determine proposal requirements; develop compliant and responsive outline and provide to department head for approval within 48 clock hours of solicitation release; develop compliance matrix.Collaborate with Proposal Leader to identify resources required to support capture or proposal effort; assist technical staff in developing and presenting our win strategy in a persuasive way.Create and manage to capture and proposal calendars; meet proposal deadlines by establishing priorities and target dates for information; revise calendar as needed while preserving applications of best practices.Assist Proposal Leader by facilitating development of competitive analysis and then translating it into win themes and strategies to mitigate against competitor strengths.Direct final editing and formatting on all proposals; conduct final QC of assigned proposals, facilitate production and submission to client.Manage post-submission schedule and activities through BAFO and negotiations until award; participate in debriefing of proposal process to inform continuous improvement.In collaboration with Proposal Leader and Proposal Coordinator, prepare color review materials; facilitate color review meetings; solicit reviewer recommendation as to proceed, do not proceed, or proceed with condition based on evolving Pwin and on opportunity costs; help Proposal Leader develop action plan to incorporate color review feedback in a timely basis.Review all drafts specifically to ensure compliance with all solicitation requirements.Business Development - Ad Hoc Writing Support (15%)Support sections of proposals (such as institutional capes, management sections, executive summaries, etc.) as a contributing writer.Conduct copy editing on submissions to donors, as needed.Other dutiesSupport and enhance the company's culture of diversity, equity and inclusion and align with our corporate values by treating others with respect and congeniality.Ability to host or attend in-person meetings when required.Other duties as assigned.Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Bachelor's degree required in English, Marketing, Communications, International Development or Business or related field required. Master's degree preferred.Minimum of five (5) years of relevant work experience in capture and proposal management. Experience with managing large, multi-firm capture and proposal development teams.Experience with Shipley or equivalent capture and proposal development processes.High proficiency in the Microsoft Windows environment and Office Applications: Word, Excel and Power Point and SharePoint.Fluency in English required. Professional proficiency in French or Spanish preferred.Excellent verbal and written communication skills required.Interact with staff at all levels in a fast-paced environment.Able to present recommendations to Senior and Executive Management and gain agreement.Able to leverage organizational, analytical, and management expertise.Demonstrated ability to communicate effectively both orally and in writing.Proven ability to multi-task, and organize/prioritize multiple, complex ongoing projects.Ability and willingness to travel internationally required; may be required to be fully vaccinated against COVID-19 based on country requirements.Must be available during core business hours and/or operating hours for international time differences; flexibility to work more hours when needed.Flexibility to work in office based on work demands.Must adhere to our company's Health Safety Code of Conduct and demonstrate the organization's commitment to sustaining a healthy and safe work environment.
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Job Locations:
USID:
2024-6422# of Openings:
1Overview
Since 1963 and in 148 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that designs and delivers technical and management solutions in agriculture, economic growth, and resilience to promote economic prosperity and social inclusion. Beyond our competitive compensation, full array of insurances, generous 401(k) plan, parental leave, commuter subsidy, career development, we also offer a vibrant, friendly, diverse, inclusive, passionate, and inspiring work environment.ACDI/VOCA has been named a Top Workplace in 2024 by the Washington Post!
In just our first year vying for the award, ACDI/VOCA ranked 7 th
out of the 100 companies named to the list in the mid-size category (150-499 employees).Provide management direction to capture and proposal teams for all aspects of the capture and proposal development process. Bids include those of the utmost importance to the organization either due to dollar value ($15M+), to protect ACDI/VOCA incumbencies, or to penetrate new revenue sources. Bids will also include less strategic bids and bids when ACDI/VOCA is a major subcontractor. The Capture & Proposal Manager has the authority and responsibility to make decisions regarding capture and proposal processes, subject to ACDI/VOCA best practices and policies. The position is responsible to manage multiple captures and proposals simultaneously while customizing application of best practices to the unique needs of each bid and monitor effectiveness of capture and proposal processes and tools; recommend revisions to ensure continuous improvement. The position reports to the Senior Director, Capture and Proposal Management.Responsibilities
Maintain and Enhance Best Practice Tools (15%)Ensure use of ACDI/VOCA's capture and proposal best practices across a range of opportunities, donors, and schedules, especially flagship programs for USAID, USDA such as Food for Peace, Food for Progress.Facilitate use of best practices tools and resources including the Customer Relationship Management (CRM).Recommend improvements to best practice capture and proposal job aids, templates and examples.Remain current on industry trends and best practices.Capture & Proposal Management (70%)Direct adjustments to process and deadlines throughout capture and proposal based on specific needs of each bid while upholding corporate interests.Simultaneously manage multiple captures and proposals, exercising real-time good judgement to prioritize work while meeting all agreed to deadlines.Analyze solicitations (RFP/RFAs) to determine proposal requirements; develop compliant and responsive outline and provide to department head for approval within 48 clock hours of solicitation release; develop compliance matrix.Collaborate with Proposal Leader to identify resources required to support capture or proposal effort; assist technical staff in developing and presenting our win strategy in a persuasive way.Create and manage to capture and proposal calendars; meet proposal deadlines by establishing priorities and target dates for information; revise calendar as needed while preserving applications of best practices.Assist Proposal Leader by facilitating development of competitive analysis and then translating it into win themes and strategies to mitigate against competitor strengths.Direct final editing and formatting on all proposals; conduct final QC of assigned proposals, facilitate production and submission to client.Manage post-submission schedule and activities through BAFO and negotiations until award; participate in debriefing of proposal process to inform continuous improvement.In collaboration with Proposal Leader and Proposal Coordinator, prepare color review materials; facilitate color review meetings; solicit reviewer recommendation as to proceed, do not proceed, or proceed with condition based on evolving Pwin and on opportunity costs; help Proposal Leader develop action plan to incorporate color review feedback in a timely basis.Review all drafts specifically to ensure compliance with all solicitation requirements.Business Development - Ad Hoc Writing Support (15%)Support sections of proposals (such as institutional capes, management sections, executive summaries, etc.) as a contributing writer.Conduct copy editing on submissions to donors, as needed.Other dutiesSupport and enhance the company's culture of diversity, equity and inclusion and align with our corporate values by treating others with respect and congeniality.Ability to host or attend in-person meetings when required.Other duties as assigned.Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Bachelor's degree required in English, Marketing, Communications, International Development or Business or related field required. Master's degree preferred.Minimum of five (5) years of relevant work experience in capture and proposal management. Experience with managing large, multi-firm capture and proposal development teams.Experience with Shipley or equivalent capture and proposal development processes.High proficiency in the Microsoft Windows environment and Office Applications: Word, Excel and Power Point and SharePoint.Fluency in English required. Professional proficiency in French or Spanish preferred.Excellent verbal and written communication skills required.Interact with staff at all levels in a fast-paced environment.Able to present recommendations to Senior and Executive Management and gain agreement.Able to leverage organizational, analytical, and management expertise.Demonstrated ability to communicate effectively both orally and in writing.Proven ability to multi-task, and organize/prioritize multiple, complex ongoing projects.Ability and willingness to travel internationally required; may be required to be fully vaccinated against COVID-19 based on country requirements.Must be available during core business hours and/or operating hours for international time differences; flexibility to work more hours when needed.Flexibility to work in office based on work demands.Must adhere to our company's Health Safety Code of Conduct and demonstrate the organization's commitment to sustaining a healthy and safe work environment.
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