Ascendo
Hybrid Office Manager
Ascendo, New York, New York, us, 10261
Job Description:
We are seeking an experienced
Administrator / Office Manager
with a background in investment banking, consulting, or professional services to support a dynamic team in Midtown Manhattan. This full-time, temp-to-perm role involves a blend of office management, administrative support, and coordination with both internal teams and external vendors. The ideal candidate is proactive, highly organized, and adept at managing multiple priorities in a fast-paced environment.
Responsibilities:Office Management:
Oversee daily office operations, including ordering and managing office supplies, handling facility requests, and ensuring a smooth, efficient office environment.Scheduling and Coordination:
Organize and manage scheduling, calendaring, and preparation for large meetings, collaborating with accounting teams, consultants, and internal partners.Team Support:
Coordinate with team members, ensuring seamless communication and project coordination across departments.Vendor Relations:
Act as a primary point of contact for external vendors, managing relationships, negotiating agreements, and coordinating services as needed.Meeting and Event Planning:
Arrange logistics for team meetings, large gatherings, and events, including room bookings, catering, and technology setup.Documentation and Reporting:
Prepare meeting notes, manage documentation, and provide reporting support for team members and executives.Requirements:
Experience:
3+ years of relevant experience in office administration or management, ideally within investment banking, consulting, or other professional services.Technical Skills:
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and calendaring tools; experience with CRM or project management software is a plus.Organizational Skills:
Exceptional organizational abilities with strong attention to detail and a track record of managing competing priorities.Communication:
Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external contacts.Problem-Solving:
Demonstrated problem-solving skills, with a proactive approach to identifying and addressing office and team needs.Additional Details:
Work Schedule:
Hybrid schedule with flexibility to work onsite in Midtown Manhattan as needed.Opportunity:
This temp-to-perm position offers an exciting opportunity to grow within a respected professional environment.
This role is ideal for a professional who thrives in a collaborative, high-energy setting and is ready to take on a vital support role in a prestigious organization.
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Kereem Adams
We are seeking an experienced
Administrator / Office Manager
with a background in investment banking, consulting, or professional services to support a dynamic team in Midtown Manhattan. This full-time, temp-to-perm role involves a blend of office management, administrative support, and coordination with both internal teams and external vendors. The ideal candidate is proactive, highly organized, and adept at managing multiple priorities in a fast-paced environment.
Responsibilities:Office Management:
Oversee daily office operations, including ordering and managing office supplies, handling facility requests, and ensuring a smooth, efficient office environment.Scheduling and Coordination:
Organize and manage scheduling, calendaring, and preparation for large meetings, collaborating with accounting teams, consultants, and internal partners.Team Support:
Coordinate with team members, ensuring seamless communication and project coordination across departments.Vendor Relations:
Act as a primary point of contact for external vendors, managing relationships, negotiating agreements, and coordinating services as needed.Meeting and Event Planning:
Arrange logistics for team meetings, large gatherings, and events, including room bookings, catering, and technology setup.Documentation and Reporting:
Prepare meeting notes, manage documentation, and provide reporting support for team members and executives.Requirements:
Experience:
3+ years of relevant experience in office administration or management, ideally within investment banking, consulting, or other professional services.Technical Skills:
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and calendaring tools; experience with CRM or project management software is a plus.Organizational Skills:
Exceptional organizational abilities with strong attention to detail and a track record of managing competing priorities.Communication:
Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external contacts.Problem-Solving:
Demonstrated problem-solving skills, with a proactive approach to identifying and addressing office and team needs.Additional Details:
Work Schedule:
Hybrid schedule with flexibility to work onsite in Midtown Manhattan as needed.Opportunity:
This temp-to-perm position offers an exciting opportunity to grow within a respected professional environment.
This role is ideal for a professional who thrives in a collaborative, high-energy setting and is ready to take on a vital support role in a prestigious organization.
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Kereem Adams