Executive Events Coordinator I

The Workplace Services Events Team designs and produces events that bring together executives, partners, customers and employees in the Chicago Tower. We are seeking a candidate who is passionate about hospitality and events to join our Chicago-based events team. We specialize in in-person experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with the Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.

Roles & Responsibilities:-The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events-Continuously research and report innovative and creative event and entertainment options-Solid office management / workplace environment knowledge-Ticketing and planning on Salesforce platform-Strong customer service and executive interaction experience-Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events-Continuous development of team playbooks and standard operating procedures-Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.-Pre, onsite and post event logistical management-Key stakeholder for G-Cal calendar management for internal event space-Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services-Management of event statistics and ad hoc reporting-Manage various workplace projects as assigned-Multitask many events and projects at one time

Required Skills:-Experience will be evaluated based on alignment to the core competencies for the role-Highly personable and customer service focused with great attention to detail-Excellent written and verbal communication with ability to proactively address client's needs-Experience in managing budgets, financial planning and tracking-Excellent problem-solving skills with ability to creatively negotiate demands-Results-oriented, customer-driven, and organized-Knowledge of Salesforce platform-Assess and prioritize workload in a strict deadline centric environment-Thrive on teamwork and overcoming obstacles-Ability to work a flexible schedule as needed-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary