Western Digital Capital
Executive Assistant to Procurement VP of Indirect and Digital Transforamtion
Western Digital Capital, Milpitas, California, United States, 95035
Executive Assistant to Procurement VP of Indirect and Digital Transformation
Full-timeJob Type (exemption status): Non-Exempt positionSalary Range: 89,165.00-126,300.00Business Function: AdministrationAt Western Digital, we are on a mission to unlock the potential of data so people, companies and organizations everywhere can create what’s next. To fulfill our vision, we are always on the lookout for potential team members who share our passion for solving problems to empower others.The Executive Assistant will serve as an essential partner to our leadership team. You’ll support and assist the VP of Digital Transformation and Operations and the VP of Indirect Procurement, managing everything from email, calendar, spreadsheets, onboarding and travel arrangements to running special projects over time. This highly organized, endlessly resourceful person will ensure the team operates at its best, ensuring nothing falls through the cracks.The ideal candidate is proactive, focused, organized, and innovative. We’re seeking someone who’s eager to be flexible and available and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking, and attention to detail are essential in this role. This dynamic role will have the ability to work independently on projects and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.ESSENTIAL DUTIES AND RESPONSIBILITIES:Extensive calendar management, including prioritizing and arranging meetings, workshops, appointments, and conferences in the US.Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Process Passports and Visas.Provide vacation coverage for other EAs as needed.Coordination of staff activities such as regular one-on-ones, staff meetings, including capturing and tracking action items and follow-ups. Planning and coordination of offsite events.Manage a wide range of administrative and executive-related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinating AV and IT requirements for video conferences.Reconcile expenses in a timely manner adhering to WD’s global expense policies.Anticipate needs and identify problems proactively, looking for solutions and using existing resources in problem-solving.Assist with formatting, editing, and consolidation of presentations and other office documents.Interact regularly and build relationships with executives and colleagues across various teams.Ability to take initiative and work independently, but take direction with a positive attitude.REQUIRED:Bachelor’s Degree (or equivalent work experience) and 5+ years of experience as an assistant supporting VP-level executives.Proficient with PC/Mac and Microsoft Office applications (Word, PowerPoint, Excel, Outlook, and Teams).Ability to work in Milpitas and San Jose offices as needed.SKILLS:Proactive and energetic handling multi-priority complex issues with poise and grace.Excellent written and oral communication skills.Highly organized and detail-oriented.Ability to multi-task, work independently, and as part of a team.Outstanding track record of performance.Passionate, kind, inclusive, and ethically minded.
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Full-timeJob Type (exemption status): Non-Exempt positionSalary Range: 89,165.00-126,300.00Business Function: AdministrationAt Western Digital, we are on a mission to unlock the potential of data so people, companies and organizations everywhere can create what’s next. To fulfill our vision, we are always on the lookout for potential team members who share our passion for solving problems to empower others.The Executive Assistant will serve as an essential partner to our leadership team. You’ll support and assist the VP of Digital Transformation and Operations and the VP of Indirect Procurement, managing everything from email, calendar, spreadsheets, onboarding and travel arrangements to running special projects over time. This highly organized, endlessly resourceful person will ensure the team operates at its best, ensuring nothing falls through the cracks.The ideal candidate is proactive, focused, organized, and innovative. We’re seeking someone who’s eager to be flexible and available and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking, and attention to detail are essential in this role. This dynamic role will have the ability to work independently on projects and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.ESSENTIAL DUTIES AND RESPONSIBILITIES:Extensive calendar management, including prioritizing and arranging meetings, workshops, appointments, and conferences in the US.Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Process Passports and Visas.Provide vacation coverage for other EAs as needed.Coordination of staff activities such as regular one-on-ones, staff meetings, including capturing and tracking action items and follow-ups. Planning and coordination of offsite events.Manage a wide range of administrative and executive-related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinating AV and IT requirements for video conferences.Reconcile expenses in a timely manner adhering to WD’s global expense policies.Anticipate needs and identify problems proactively, looking for solutions and using existing resources in problem-solving.Assist with formatting, editing, and consolidation of presentations and other office documents.Interact regularly and build relationships with executives and colleagues across various teams.Ability to take initiative and work independently, but take direction with a positive attitude.REQUIRED:Bachelor’s Degree (or equivalent work experience) and 5+ years of experience as an assistant supporting VP-level executives.Proficient with PC/Mac and Microsoft Office applications (Word, PowerPoint, Excel, Outlook, and Teams).Ability to work in Milpitas and San Jose offices as needed.SKILLS:Proactive and energetic handling multi-priority complex issues with poise and grace.Excellent written and oral communication skills.Highly organized and detail-oriented.Ability to multi-task, work independently, and as part of a team.Outstanding track record of performance.Passionate, kind, inclusive, and ethically minded.
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