Facilities Coordinator

Facilities Coordinator

On-site from Renton, WA, Vancouver, WA, Portland, OR, or Medford, OR

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Who We Are Looking For:

Every day, Cambia's dedicated team of Facilities Coordinators are living our mission to make health care easier and lives better. As a member of the Facilities and Physical Security team, our Facilities Technicians are responsible for performing routine maintenance, repairs, and troubleshooting of equipment and systems to ensure optimal performance and minimize downtime.

Do you thrive as a part of a collaborative team? Then this role may be the perfect fit.

What You Bring to Cambia:

Qualifications:

Bachelor's Degree or equivalent preferred. High school degree and 4-7 years of experience in facilities management, operations, travel/hospitality, retail, reception/concierge or a related field or equivalent combination of education and experience. Customer service experience and experience with a work request system (e.g., ServiceNow, Famis260, Planon)

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Skills and Attributes:

• Proven track record of coordinating facilities-related activities, including maintenance, repairs, and special events.

• Demonstrated ability to communicate with vendors, contractors, and other stakeholders to ensure that facilities-related activities are completed efficiently and effectively.

• Strong organizational, communication, and problem-solving skills.

• Excellent customer service and team working skills.

• Highly organized and detail-oriented

• Proficient in MS Office, Google Suite

• Ability to work in a fast-paced environment, prioritizing multiple tasks and deadlines.

What You Will Do at Cambia:

• Facilities Coordination: Coordinate facilities-related activities, including maintenance, repairs, and special events, to ensure smooth operations and minimize disruptions. Assist with facilities administration responsibilities, including supply ordering, visual inspections or meeting rooms, guest spaces and supply closers, and other responsibilities as requested. Regularly assess space readiness, ensuring workspaces, conference rooms, and offices are set to standard and employee ready.

• Customer Service: Provide a warm welcome to all employees and guests, leaving them with a positive and professional first impression by communicating clearly. Help educate employees and visitors on space use, workplace protocols and etiquette. Build and maintain trusted relationships with office users and cross-functional colleagues.

• Work Order Management: Manage work orders, including creation, assignment, and tracking, to ensure timely and effective completion of maintenance and repair tasks.

• Vendor Management: Coordinate with vendors, contractors, and service providers to ensure timely and cost-effective delivery of services.

• Space Management: Assist with space planning, layout, and allocation to ensure efficient use of facilities and alignment with business needs.

• Event Coordination: Coordinate special events, including setup, logistics, and cleanup, to ensure successful and memorable experiences for employees and visitors.

• Communication: Facilitate communication among facilities staff, stakeholders, and customers to ensure clear understanding of facilities-related activities and expectations.

• Record Keeping: Maintain accurate and up-to-date records of facilities-related activities, including work orders, maintenance schedules, and vendor contracts.

• Budgeting and Cost Control: Assist with budgeting and cost control activities to ensure effective management of facilities-related expenses.

Work Environment:

• Work primarily performed in office environment.

• Travel required locally or out of state.

• May be required to work outside of normal hours.