University of Chicago (UC)
Program Coordinator
University of Chicago (UC), Chicago, Illinois, United States, 60290
Location: Chicago, ILJob Description:Supports staff with administrative tasks such as printing, copying, and scanning.
Creates and maintains up to date program administrative lists and documents.
Prepares standard administrative forms and letters required by students.
Responds to student requests and questions or redirects them to the appropriate team member.
Prepares GEMS reports for faculty and staff, including receipt collection and uploading.
Manages and organizes inventory of program supplies and marketing materials for students and staff.
Facilitates MSCAPP website updates and edits.
Completes program research projects at the direction of program staff/faculty.
Administers the MSCAPP program's internal technology systems including user management, permissions and access, document management, and content sharing.
Serves as a liaison for the program and other departments by sitting on committees and working groups and representing the program's interests as well as raising relevant items to the team.
Plans, organizes, and staffs program events, including room reservations, set up, ordering food and clean up. Evening and weekend hours may be needed for these events.
Assists with information sessions, alumni events, and orientation including preparing handouts and registration confirmations.
Provides event planning and logistics for multi-day conferences with external and internal partners. Evening and weekend hours may be needed for these events.
Oversees and manages the copying, scanning and/or uploading of quarterly and final exams.
Proctors exams and quizzes for students with accommodations. Evening and weekend hours may be needed for these events.
Assists with the hiring of teaching assistants and tutors, including posting the jobs and coordinating with Human Resources to get students hired.
Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
Coordinates special projects as directed by the leader. Prepares write-ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other related work as needed.
Preferred QualificationsExperience:Knowledge and skills developed through at least 5 years of work experience in a related job discipline.
Genuine interest in public policy, social impact, or related fields.
Experience in an academic environment.
Technical Skills or Knowledge:Ability to communicate effectively, both verbally and in writing, and to compose effective and efficient reports and correspondence.
Ability to take initiative and organize and complete projects, at times with minimal supervision.
Proficiency in Microsoft Outlook and Office, including Word, Excel, and PowerPoint.
Preferred CompetenciesAbility to handle multiple projects and deadlines while maintaining a high level of work quality.
Excellent interpersonal skills.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.
Application DocumentsResume (required)
References (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Creates and maintains up to date program administrative lists and documents.
Prepares standard administrative forms and letters required by students.
Responds to student requests and questions or redirects them to the appropriate team member.
Prepares GEMS reports for faculty and staff, including receipt collection and uploading.
Manages and organizes inventory of program supplies and marketing materials for students and staff.
Facilitates MSCAPP website updates and edits.
Completes program research projects at the direction of program staff/faculty.
Administers the MSCAPP program's internal technology systems including user management, permissions and access, document management, and content sharing.
Serves as a liaison for the program and other departments by sitting on committees and working groups and representing the program's interests as well as raising relevant items to the team.
Plans, organizes, and staffs program events, including room reservations, set up, ordering food and clean up. Evening and weekend hours may be needed for these events.
Assists with information sessions, alumni events, and orientation including preparing handouts and registration confirmations.
Provides event planning and logistics for multi-day conferences with external and internal partners. Evening and weekend hours may be needed for these events.
Oversees and manages the copying, scanning and/or uploading of quarterly and final exams.
Proctors exams and quizzes for students with accommodations. Evening and weekend hours may be needed for these events.
Assists with the hiring of teaching assistants and tutors, including posting the jobs and coordinating with Human Resources to get students hired.
Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
Coordinates special projects as directed by the leader. Prepares write-ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other related work as needed.
Preferred QualificationsExperience:Knowledge and skills developed through at least 5 years of work experience in a related job discipline.
Genuine interest in public policy, social impact, or related fields.
Experience in an academic environment.
Technical Skills or Knowledge:Ability to communicate effectively, both verbally and in writing, and to compose effective and efficient reports and correspondence.
Ability to take initiative and organize and complete projects, at times with minimal supervision.
Proficiency in Microsoft Outlook and Office, including Word, Excel, and PowerPoint.
Preferred CompetenciesAbility to handle multiple projects and deadlines while maintaining a high level of work quality.
Excellent interpersonal skills.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.
Application DocumentsResume (required)
References (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr