Opportunity Village
Event Coordinator
Opportunity Village, Las Vegas, Nevada, us, 89105
CategoryAdministration
Description
SUMMARY
The Event Coordinator at Opportunity Village will work closely with the Events Manager to plan, organize, and execute a range of impactful events that advance Opportunity Village's mission. This role is central to the success of each event, providing comprehensive support in administrative tasks, logistics, and on-site operations. The Event Coordinator will oversee the coordination of schedules, assist in budget tracking, prepare event materials, and manage clear communication with all departments involved. A key responsibility of this position is to provide oversight for team members, community partners, volunteers, and external vendors, ensuring effective collaboration in the set-up, execution, and strike of each event or project as needed. The ideal candidate will have strong organizational skills, attention to detail, and an ability to lead and coordinate a diverse group of stakeholders to deliver successful, mission-driven events.
Embrace Opportunity Village's core values by cultivating positive and meaningful CONNECTIONS with participants and team members, demonstrating ENTHUSIASM, high standards of PRODUCTIVITY, authentic STEWARDSHIP, and consistent participation in individual and team DEVELOPMENT.
ESSENTIAL DUTIES AND RESPONSIBILITIESReport suspected Abuse, Neglect, Exploitation, Isolation, and Abandonment (ANEIA) immediately as mandated by state law.Provide administrative support for the event team.Collaborate with the Event Manager and Event Specialist to meticulously document and track all event expectations, ensuring timely follow-up and strict adherence to established timelines and requirements.Assist with daily operational and administrative functions while event is in progressSupport event managers with outreach and coordination of Silent Auction for events.Generate thank you letters and acknowledgement correspondence for event staff.Call donors to thank them for their donation and make them aware that their check has been received.Compile event summaries as directed.Supervisor check-in at events and troubleshoot if necessary.Ensure that a finance representative is present at all events to support financial oversight and coordination.Prepare "Office in a Box" for events, including securing all credit card machines.Track all in-kind donations including track all items booked and follow up on items not booked with all event managers.Fulfill after-hours and weekend responsibilities as needed, including the potential for extended hours to support event operationsAssist event lead with planning and execution of various internal and external events.Serve as Manager On Duty (MOD) during holiday season at HallOVeen and the Magical Forest.Establish and maintain relationships with third party vendors.Some travel to a variety of locations in the Las Vegas area and between Opportunity Village campuses.Must be able to meet all requirements of OV vehicle policies and travel:Between worksite locationsWithin the communityMay be assigned other duties as neededSUPERVISORY RESPONSIBILITIES
This position will assist with task oversight of team members, community partners, volunteers and external vendors participating in the set-up, execution, and strike of any Opportunity Village project or event, as needed.
SKILLS REQUIRED
Ability to communicate effectively with individuals, team members and supervisors (verbal and written).Proven ability to perform all essential duties with excellence in a fast-paced environment.Strong ability to manage multiple tasks, prioritize responsibilities, and maintain detailed records to ensure efficient workflow.Proficiency in developing structured plans and timelines for events, projects, and tasks to ensure timely and successful execution.Ability to generate innovative ideas and solutions for event planning, problem-solving, and enhancing attendee experience.Adaptability to changing event needs, last-minute adjustments, and evolving priorities while maintaining a positive, solution-oriented approach.Skilled in effectively utilizing available resources, identifying alternative solutions, and managing unexpected challenges.Strong situational awareness and ability to proactively support team workflow by assisting in areas as needed.Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.Ability to respond to common inquiries or complaints from customers, regulatory agencies or vendors of the business community.Ability to effectively present information to top management.Must possess social discernment to assess and understand other's reactions and behaviors.Ability to define problems and draw valid conclusions.High energy, positive and enthusiastic outlook.Self-directed, with strong ability to work independently, and to set and adhere to deadlines.Ability to set priorities, follow through to completion of tasks, work well under pressure, and maintain a high level of confidentiality.Ability to accept and apply performance-based feedback.Must encompass professional demeanor.EDUCATION AND EXPERIENCE
Required: High School Diploma or equivalent.Required: Minimum of three (3) years' experience working in a professional environment.Required: Minimum of two (2) years' experience in events and/or hospitality.Preferred: Bachelor's degree in Business, Hospitality, or related field.Preferred: Previous experience working with individuals with intellectual disabilities.PHYSICAL ABILITIES & WORK ENVIRONMENT
The physical demands described below are representative of those that must be met by a team member to successfully perform essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and functions of the position. The list below of minimum essential functions is illustrative of the minimums only and is not a comprehensive listing of all functions and tasks performed.
Ability to lift and move boxes up to 40 pounds.Ability to sit at a computer for prolonged periods of time.Ability to work in a typical office environment.Ability to resolve multiple complex issues simultaneously while remaining calm in stressful situations.Ability to tolerate slight to extreme indoor and outdoor temperatures.Ability to endure varied noise levels from moderate to loud.Ability to conduct tasks and successfully perform under critical deadlines.Manual dexterity to operate office equipment and examine documents, records and files.Ability to work flexible hours, including nights and weekend.
Position Requirements
Full-Time/Part-TimeFull-Time
ShiftVarious Shifts
Rate of PayDOE
Exempt/Non-ExemptNon-Exempt
Req NumberADM-24-00002
Open Date11/7/2024
LocationOakey Campus
About the OrganizationJoin Las Vegas' Favorite Charity! Here you can be proud to answer the question, 'Where do you work?' Opportunity Village (OV) is more than just a job; being a member of the OV team instills a sense of pride and purpose into your work week. Our motto for the people we serve is: Pride. Purpose. And a Paycheck. So it is no wonder that the same can be said for our employees who serve our clients.
Aside from the satisfaction of participating in a community that extends beyond our campuses, OV also offers a wide array of additional benefits including: health, dental and vision insurance, retirement savings account, training and development opportunities and much more!
EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
Description
SUMMARY
The Event Coordinator at Opportunity Village will work closely with the Events Manager to plan, organize, and execute a range of impactful events that advance Opportunity Village's mission. This role is central to the success of each event, providing comprehensive support in administrative tasks, logistics, and on-site operations. The Event Coordinator will oversee the coordination of schedules, assist in budget tracking, prepare event materials, and manage clear communication with all departments involved. A key responsibility of this position is to provide oversight for team members, community partners, volunteers, and external vendors, ensuring effective collaboration in the set-up, execution, and strike of each event or project as needed. The ideal candidate will have strong organizational skills, attention to detail, and an ability to lead and coordinate a diverse group of stakeholders to deliver successful, mission-driven events.
Embrace Opportunity Village's core values by cultivating positive and meaningful CONNECTIONS with participants and team members, demonstrating ENTHUSIASM, high standards of PRODUCTIVITY, authentic STEWARDSHIP, and consistent participation in individual and team DEVELOPMENT.
ESSENTIAL DUTIES AND RESPONSIBILITIESReport suspected Abuse, Neglect, Exploitation, Isolation, and Abandonment (ANEIA) immediately as mandated by state law.Provide administrative support for the event team.Collaborate with the Event Manager and Event Specialist to meticulously document and track all event expectations, ensuring timely follow-up and strict adherence to established timelines and requirements.Assist with daily operational and administrative functions while event is in progressSupport event managers with outreach and coordination of Silent Auction for events.Generate thank you letters and acknowledgement correspondence for event staff.Call donors to thank them for their donation and make them aware that their check has been received.Compile event summaries as directed.Supervisor check-in at events and troubleshoot if necessary.Ensure that a finance representative is present at all events to support financial oversight and coordination.Prepare "Office in a Box" for events, including securing all credit card machines.Track all in-kind donations including track all items booked and follow up on items not booked with all event managers.Fulfill after-hours and weekend responsibilities as needed, including the potential for extended hours to support event operationsAssist event lead with planning and execution of various internal and external events.Serve as Manager On Duty (MOD) during holiday season at HallOVeen and the Magical Forest.Establish and maintain relationships with third party vendors.Some travel to a variety of locations in the Las Vegas area and between Opportunity Village campuses.Must be able to meet all requirements of OV vehicle policies and travel:Between worksite locationsWithin the communityMay be assigned other duties as neededSUPERVISORY RESPONSIBILITIES
This position will assist with task oversight of team members, community partners, volunteers and external vendors participating in the set-up, execution, and strike of any Opportunity Village project or event, as needed.
SKILLS REQUIRED
Ability to communicate effectively with individuals, team members and supervisors (verbal and written).Proven ability to perform all essential duties with excellence in a fast-paced environment.Strong ability to manage multiple tasks, prioritize responsibilities, and maintain detailed records to ensure efficient workflow.Proficiency in developing structured plans and timelines for events, projects, and tasks to ensure timely and successful execution.Ability to generate innovative ideas and solutions for event planning, problem-solving, and enhancing attendee experience.Adaptability to changing event needs, last-minute adjustments, and evolving priorities while maintaining a positive, solution-oriented approach.Skilled in effectively utilizing available resources, identifying alternative solutions, and managing unexpected challenges.Strong situational awareness and ability to proactively support team workflow by assisting in areas as needed.Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.Ability to respond to common inquiries or complaints from customers, regulatory agencies or vendors of the business community.Ability to effectively present information to top management.Must possess social discernment to assess and understand other's reactions and behaviors.Ability to define problems and draw valid conclusions.High energy, positive and enthusiastic outlook.Self-directed, with strong ability to work independently, and to set and adhere to deadlines.Ability to set priorities, follow through to completion of tasks, work well under pressure, and maintain a high level of confidentiality.Ability to accept and apply performance-based feedback.Must encompass professional demeanor.EDUCATION AND EXPERIENCE
Required: High School Diploma or equivalent.Required: Minimum of three (3) years' experience working in a professional environment.Required: Minimum of two (2) years' experience in events and/or hospitality.Preferred: Bachelor's degree in Business, Hospitality, or related field.Preferred: Previous experience working with individuals with intellectual disabilities.PHYSICAL ABILITIES & WORK ENVIRONMENT
The physical demands described below are representative of those that must be met by a team member to successfully perform essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and functions of the position. The list below of minimum essential functions is illustrative of the minimums only and is not a comprehensive listing of all functions and tasks performed.
Ability to lift and move boxes up to 40 pounds.Ability to sit at a computer for prolonged periods of time.Ability to work in a typical office environment.Ability to resolve multiple complex issues simultaneously while remaining calm in stressful situations.Ability to tolerate slight to extreme indoor and outdoor temperatures.Ability to endure varied noise levels from moderate to loud.Ability to conduct tasks and successfully perform under critical deadlines.Manual dexterity to operate office equipment and examine documents, records and files.Ability to work flexible hours, including nights and weekend.
Position Requirements
Full-Time/Part-TimeFull-Time
ShiftVarious Shifts
Rate of PayDOE
Exempt/Non-ExemptNon-Exempt
Req NumberADM-24-00002
Open Date11/7/2024
LocationOakey Campus
About the OrganizationJoin Las Vegas' Favorite Charity! Here you can be proud to answer the question, 'Where do you work?' Opportunity Village (OV) is more than just a job; being a member of the OV team instills a sense of pride and purpose into your work week. Our motto for the people we serve is: Pride. Purpose. And a Paycheck. So it is no wonder that the same can be said for our employees who serve our clients.
Aside from the satisfaction of participating in a community that extends beyond our campuses, OV also offers a wide array of additional benefits including: health, dental and vision insurance, retirement savings account, training and development opportunities and much more!
EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.