Pitzer College
Director of Alumni Programs
Pitzer College, Claremont, California, United States, 91711
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Inquiries Regarding Application StatusDue to the high volume of applications we receive, we cannot respond to inquiries regarding the status of submitted applications. Applicants selected for interviews will be contacted using the email and/or phone information provided in the online application. For information regarding our general staff recruitment process, please click here to visit our FAQs web page to see answers for frequently asked questions, including what to expect, timelines, requests for special accommodation, and interviews.
Location:
Claremont, CA
Job Posting Title:Director of Alumni Programs
Job Details and Requirement:
Position Title:
Director of Alumni Programs
Department: College Advancement
Supervisor: Senior Director for Alumni & Family Engagement and Annual Giving
GENERAL DESCRIPTION
The Director of Alumni Programs is responsible for creating and implementing pathways to increase alumni engagement, volunteerism, and giving through communications, events, volunteer opportunities, building community, and facilitating financial partnerships that support the College. This position will report to the Senior Director for Alumni & Family Engagement and Annual Giving and work collaboratively with colleagues across the department of Advancement and Communications to build strategies around affinity, special interests, and alumni groups. In addition, this position will work independently and creatively to match alumni donor interests with institutional priorities and encourage support of annual giving appeals, partner with the philanthropy team on hand-off strategies for major gifts and assist in monitoring and reporting on alumni fundraising progress. This position will also manage student employees.
This position will require the ability to travel.
ESSENTIAL FUNCTIONS
Under the general supervision of the Senior Director for Alumni & Family Engagement and Annual Giving:
Actively engage Pitzer alumni with internal and external constituents on a national and global scale. Work collaboratively across the department to assist in leading programming for Alumni Weekend and class reunions. Contribute ideas & help implement life stage and generational programming for alumni.Manage and oversee alumni communications and event programming in partnership with Communications and Advancement Events team; including, but not limited to, Alumni Weekend, Reunions, and One Week, One Pitzer. Manage and oversee communications and engagement between and among Pitzer College students, faculty, emeriti faculty, staff, and its alumni; including but not limited to a monthly or quarter newsletter. As assigned, promote opportunities for engagement within the Claremont College consortium.In support of the College's strategic plan and priorities, assist in executing a comprehensive strategic plan and schedule year-round engagement activities for alumni on a national and global scale. Using critical thinking skills, identify and work with multiple collaborators and stakeholders to vet decisions, secure buy-in, and adjust plans if needed.Partner with the Senior Director for Alumni & Family Engagement and Annual Giving to recruit, train and motivate alumni volunteers.Perform ongoing analysis of engagement efforts thus contributing to an overall analysis of the Office of Alumni Engagement.Assist in supporting and empowering the Pitzer College Alumni Board, Alumni Ambassadors, and other key volunteer leadership groups. Work to ensure their meetings and work on behalf of Pitzer College are productive, impactful, and in alignment with college priorities and its strategic plan.Develop and foster relationships between alumni, current students, and campus partners, to expand the base of current and future alumni leaders, volunteers, and donors. Remain knowledgeable about ongoing Pitzer College events, activities, initiatives, news, awards, and programming to promote connections with alumni and families.Remain current on economic conditions and philanthropic trends as they affect higher education and alumni relations best practices.Research, assess, and implement technologies, communication tools, and social networking resources to support and enhance engagement efforts. Stay current on related trends.In partnership with Communications, develop and implement marketing strategies for alumni social media and web sites. This includes regular review and updating of website, managing regular posts, and responding to followers.In partnership with the Director of Advancement Events, plan, produce and flawlessly execute assigned events, including but not limited to:Schedule and facilitate department meetings to strategically plan and coordinate events and conduct post-event reviews.Ensure event communications, including invitations/mailing and reply processes; marketing and promotion materials for alumni related events are on track.Ensure that events follow a standard of excellence, quality, and protocol. Assist with maintenance of collateral materials and templates for a uniform look and feel (e.g. place cards, nametags, signage and administrative documents). Work within established clearance process for the release of all Advancement materials.As needed, coordinate with the Pitzer Store the procurement of event specific premiums and gifts distributed to donors and participants.Monitor and analyze cost-analysis and tracking reports that evaluate the effectiveness of alumni events.Meet personal prospect management goals as established by advancement leadership.Manage an engagement portfolio of alumni prospects, taking responsibility for their identification, qualification, cultivation, and/or stewardship. Work to achieve 100 percent annual giving participation among the Alumni Board, as well as with other key volunteer groups. In coordination with the annual giving team, integrate alumni engagement as a key strategic partner in Pitzer's fundraising. Use programs to support increasing dollars and donors to the College, with emphasis on alumni participation rates.Perform other related duties as required.Basic Qualification
:
A bachelor's degree is required. A minimum of two years of full-time, progressively responsible alumni or constituent relations experience is required.
Preferred Qualification
:
Preference given for experience in higher education.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Proven skills to work toward a comprehensive engagement program, preferably in a higher education environment.
Proven success in establishing and strengthening relations with and between internal and external constituents, preferably in the higher education or non-profit sector.Ability to participate in comprehensive and ongoing research and analysis to evaluate the effectiveness of programs, tools/technology, and the allocation of resources.Demonstrated ability to engage volunteers on a national and global scale. Ability to identify and develop volunteer leadership.Expert knowledge and ability to keep current of trends and best practices in alumni engagement.Strong knowledge of marketing and communication techniques and technology to build and maintain engagement on a national and global scale. Ability to research, evaluate, and implement enhancements.Budget conscious and strong planning skills for a department with dynamic and robust programs and initiatives.Ability to productively manage multiple responsibilities and deadlines in a fast-paced, results oriented environment.Exceptional written and verbal communication skills in English, with attention to detail, grammar, spelling and consideration for the target audience using various formats (e.g. emails, letters, social media, public speaking, etc.).Ability to be engaging and charismatic with individuals from multiple constituencies and diverse backgrounds. Exhibit a willingness to try new things and demonstrate maturity and composure in all situations.Ability to manage competing demands with a focus on priorities and judicious use of resources. Handle delays or unexpected events and frequent change with composure.Maintain high energy and convey commitment and passion for Pitzer College and its alumni and families.Ability to work evenings and weekends as needed. Travel nationally and internationally as needed. Provide own transportation to local off-campus events or appointments.Licenses/Certificat
ions : Must have a valid California driver's license and a driving record acceptable to the College's insurer.
Supervisory Responsibility
:
Supervise related work assigned to volunteers, student employees and other part-time staff as assigned.
Time Type:
Full-time 40 hours per week
Annual Pay Schedule:
12
Work Schedule
:
The regular hours for this position will be scheduled between 8:00 am to 5:00 pm, Monday through Friday. These hours may vary due to needs of the College or department.
Work Model
:
Hybrid
Compensation:
Budgeted Salary Range: $80,000- $85,000 per year
Pitzer College is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, tuition exchange program participation and more.
Physical Requirements : This is generally a sedentary position. Must be able to:
Sit for prolonged periods of time;Operate a computer for prolonged periods of time;Communicate with others by email, in person and over the telephone;Read printed materials and a computer screen;Have the mobility to work in a standard office setting and use standard office equipment;Assist with the set-up and teardown of event tables, signage and other materials. (Requires reaching overhead, grasping, pulling, pushing, stooping, bending, and twisting);Have the stamina to manage a high-volume workload in a fast-paced work environment.Instructions: Only qualified applicants please.
Application Materials: Upload the following materials to complete your application:
Cover Letter: Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer's core values best relates to your own.Resume: List relevant qualifications and dates of experience.Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional qualifications. Include their business titles, contact information and an indication of how you are acquainted with them (e.g., former supervisor, coworker, etc.).
Employment RequirementsEmployment is contingent upon a candidate possessing the knowledge, skills and abilities to be able to successfully perform the essential duties of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Employment is also contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. For positions requiring the use of a college-owned vehicle, employment is contingent upon a driving record acceptable to the colleges' automobile liability insurance. Final candidates in all staff positions will be required to undergo a background investigation; in addition some positions may require a physical lift test and pulmonary function test.
Covid-19
Vaccination
Pitzer College has mandated the COVID-19 vaccination for all employees. New employees are required to show proof of full vaccination, including booster, against COVID-19 or request a Pitzer College approved medical or religious exemption on or before their first day of employment.
Equal Employment Opportunity and Non-Discrimination
Pitzer College adheres to both the letter and the spirit of Equal Employment opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. Pitzer strongly encourages candidates from underrepresented groups to apply.
Safety Report
In compliance with applicable law, Pitzer College publishes an annual report containing statistical information concerning the occurrence of crime on campus and adjacent thereto, as well as policies and practices concerning security. A copy of this report is online at http://www.cuc.claremont.edu/cs/index.asp or by contacting The Claremont Colleges Department of Campus Safety: 251 E. Eleventh Street, Claremont, CA 91711-3947; (909) 621-8170.
Inquiries Regarding Application StatusDue to the high volume of applications we receive, we cannot respond to inquiries regarding the status of submitted applications. Applicants selected for interviews will be contacted using the email and/or phone information provided in the online application. For information regarding our general staff recruitment process, please click here to visit our FAQs web page to see answers for frequently asked questions, including what to expect, timelines, requests for special accommodation, and interviews.
Location:
Claremont, CA
Job Posting Title:Director of Alumni Programs
Job Details and Requirement:
Position Title:
Director of Alumni Programs
Department: College Advancement
Supervisor: Senior Director for Alumni & Family Engagement and Annual Giving
GENERAL DESCRIPTION
The Director of Alumni Programs is responsible for creating and implementing pathways to increase alumni engagement, volunteerism, and giving through communications, events, volunteer opportunities, building community, and facilitating financial partnerships that support the College. This position will report to the Senior Director for Alumni & Family Engagement and Annual Giving and work collaboratively with colleagues across the department of Advancement and Communications to build strategies around affinity, special interests, and alumni groups. In addition, this position will work independently and creatively to match alumni donor interests with institutional priorities and encourage support of annual giving appeals, partner with the philanthropy team on hand-off strategies for major gifts and assist in monitoring and reporting on alumni fundraising progress. This position will also manage student employees.
This position will require the ability to travel.
ESSENTIAL FUNCTIONS
Under the general supervision of the Senior Director for Alumni & Family Engagement and Annual Giving:
Actively engage Pitzer alumni with internal and external constituents on a national and global scale. Work collaboratively across the department to assist in leading programming for Alumni Weekend and class reunions. Contribute ideas & help implement life stage and generational programming for alumni.Manage and oversee alumni communications and event programming in partnership with Communications and Advancement Events team; including, but not limited to, Alumni Weekend, Reunions, and One Week, One Pitzer. Manage and oversee communications and engagement between and among Pitzer College students, faculty, emeriti faculty, staff, and its alumni; including but not limited to a monthly or quarter newsletter. As assigned, promote opportunities for engagement within the Claremont College consortium.In support of the College's strategic plan and priorities, assist in executing a comprehensive strategic plan and schedule year-round engagement activities for alumni on a national and global scale. Using critical thinking skills, identify and work with multiple collaborators and stakeholders to vet decisions, secure buy-in, and adjust plans if needed.Partner with the Senior Director for Alumni & Family Engagement and Annual Giving to recruit, train and motivate alumni volunteers.Perform ongoing analysis of engagement efforts thus contributing to an overall analysis of the Office of Alumni Engagement.Assist in supporting and empowering the Pitzer College Alumni Board, Alumni Ambassadors, and other key volunteer leadership groups. Work to ensure their meetings and work on behalf of Pitzer College are productive, impactful, and in alignment with college priorities and its strategic plan.Develop and foster relationships between alumni, current students, and campus partners, to expand the base of current and future alumni leaders, volunteers, and donors. Remain knowledgeable about ongoing Pitzer College events, activities, initiatives, news, awards, and programming to promote connections with alumni and families.Remain current on economic conditions and philanthropic trends as they affect higher education and alumni relations best practices.Research, assess, and implement technologies, communication tools, and social networking resources to support and enhance engagement efforts. Stay current on related trends.In partnership with Communications, develop and implement marketing strategies for alumni social media and web sites. This includes regular review and updating of website, managing regular posts, and responding to followers.In partnership with the Director of Advancement Events, plan, produce and flawlessly execute assigned events, including but not limited to:Schedule and facilitate department meetings to strategically plan and coordinate events and conduct post-event reviews.Ensure event communications, including invitations/mailing and reply processes; marketing and promotion materials for alumni related events are on track.Ensure that events follow a standard of excellence, quality, and protocol. Assist with maintenance of collateral materials and templates for a uniform look and feel (e.g. place cards, nametags, signage and administrative documents). Work within established clearance process for the release of all Advancement materials.As needed, coordinate with the Pitzer Store the procurement of event specific premiums and gifts distributed to donors and participants.Monitor and analyze cost-analysis and tracking reports that evaluate the effectiveness of alumni events.Meet personal prospect management goals as established by advancement leadership.Manage an engagement portfolio of alumni prospects, taking responsibility for their identification, qualification, cultivation, and/or stewardship. Work to achieve 100 percent annual giving participation among the Alumni Board, as well as with other key volunteer groups. In coordination with the annual giving team, integrate alumni engagement as a key strategic partner in Pitzer's fundraising. Use programs to support increasing dollars and donors to the College, with emphasis on alumni participation rates.Perform other related duties as required.Basic Qualification
:
A bachelor's degree is required. A minimum of two years of full-time, progressively responsible alumni or constituent relations experience is required.
Preferred Qualification
:
Preference given for experience in higher education.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Proven skills to work toward a comprehensive engagement program, preferably in a higher education environment.
Proven success in establishing and strengthening relations with and between internal and external constituents, preferably in the higher education or non-profit sector.Ability to participate in comprehensive and ongoing research and analysis to evaluate the effectiveness of programs, tools/technology, and the allocation of resources.Demonstrated ability to engage volunteers on a national and global scale. Ability to identify and develop volunteer leadership.Expert knowledge and ability to keep current of trends and best practices in alumni engagement.Strong knowledge of marketing and communication techniques and technology to build and maintain engagement on a national and global scale. Ability to research, evaluate, and implement enhancements.Budget conscious and strong planning skills for a department with dynamic and robust programs and initiatives.Ability to productively manage multiple responsibilities and deadlines in a fast-paced, results oriented environment.Exceptional written and verbal communication skills in English, with attention to detail, grammar, spelling and consideration for the target audience using various formats (e.g. emails, letters, social media, public speaking, etc.).Ability to be engaging and charismatic with individuals from multiple constituencies and diverse backgrounds. Exhibit a willingness to try new things and demonstrate maturity and composure in all situations.Ability to manage competing demands with a focus on priorities and judicious use of resources. Handle delays or unexpected events and frequent change with composure.Maintain high energy and convey commitment and passion for Pitzer College and its alumni and families.Ability to work evenings and weekends as needed. Travel nationally and internationally as needed. Provide own transportation to local off-campus events or appointments.Licenses/Certificat
ions : Must have a valid California driver's license and a driving record acceptable to the College's insurer.
Supervisory Responsibility
:
Supervise related work assigned to volunteers, student employees and other part-time staff as assigned.
Time Type:
Full-time 40 hours per week
Annual Pay Schedule:
12
Work Schedule
:
The regular hours for this position will be scheduled between 8:00 am to 5:00 pm, Monday through Friday. These hours may vary due to needs of the College or department.
Work Model
:
Hybrid
Compensation:
Budgeted Salary Range: $80,000- $85,000 per year
Pitzer College is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, tuition exchange program participation and more.
Physical Requirements : This is generally a sedentary position. Must be able to:
Sit for prolonged periods of time;Operate a computer for prolonged periods of time;Communicate with others by email, in person and over the telephone;Read printed materials and a computer screen;Have the mobility to work in a standard office setting and use standard office equipment;Assist with the set-up and teardown of event tables, signage and other materials. (Requires reaching overhead, grasping, pulling, pushing, stooping, bending, and twisting);Have the stamina to manage a high-volume workload in a fast-paced work environment.Instructions: Only qualified applicants please.
Application Materials: Upload the following materials to complete your application:
Cover Letter: Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer's core values best relates to your own.Resume: List relevant qualifications and dates of experience.Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional qualifications. Include their business titles, contact information and an indication of how you are acquainted with them (e.g., former supervisor, coworker, etc.).
Employment RequirementsEmployment is contingent upon a candidate possessing the knowledge, skills and abilities to be able to successfully perform the essential duties of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Employment is also contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. For positions requiring the use of a college-owned vehicle, employment is contingent upon a driving record acceptable to the colleges' automobile liability insurance. Final candidates in all staff positions will be required to undergo a background investigation; in addition some positions may require a physical lift test and pulmonary function test.
Covid-19
Vaccination
Pitzer College has mandated the COVID-19 vaccination for all employees. New employees are required to show proof of full vaccination, including booster, against COVID-19 or request a Pitzer College approved medical or religious exemption on or before their first day of employment.
Equal Employment Opportunity and Non-Discrimination
Pitzer College adheres to both the letter and the spirit of Equal Employment opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. Pitzer strongly encourages candidates from underrepresented groups to apply.
Safety Report
In compliance with applicable law, Pitzer College publishes an annual report containing statistical information concerning the occurrence of crime on campus and adjacent thereto, as well as policies and practices concerning security. A copy of this report is online at http://www.cuc.claremont.edu/cs/index.asp or by contacting The Claremont Colleges Department of Campus Safety: 251 E. Eleventh Street, Claremont, CA 91711-3947; (909) 621-8170.