Senior Administrative Assistant Clinical Development

Job DescriptionGeneral Summary:The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.Key Duties and Responsibilities:Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative supportServes as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)Exchanges and integrates information from stakeholders into departmental reportsBooks flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnelBased on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnelCoordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentationsProcesses group purchase orders, invoices, and contractsAssists with visitor registration, including pre-registering and escorting visitorsAssists with the onboarding of new personnel into the departmentEnsures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.Reviews and tracks office budget, may assist with resource planning/allocation for the siteOperates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/officeKnowledge and Skills:Established knowledge of Microsoft Office productsDeveloped time management skills and organizational skills to prioritize work and/or multi-taskKeen attention to detailDiscretion to handle sensitive and confidential correspondenceEducation and Experience:High School or secondary school education2 years of administrative experience, or the equivalent combination of education and experienceFlex Designation:Hybrid-Eligible Or On-Site Eligible

Flex Eligibility Status:In this Hybrid-Eligible role, you can choose to be designated as:1.

Hybrid : work remotely up to two days per week;

or select2.

On-Site : work five days per week on-site with ad hoc flexibility.Note: The Flex status for this position is subject to Vertex's Policy on Flex @ Vertex Program and may be changed at any time.Company InformationVertex is a global biotechnology company that invests in scientific innovation.Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com