The Jewish Board of Children and Family Services
Office Manager
The Jewish Board of Children and Family Services, New York, New York, us, 10261
Make a bigger differenceAt The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make.Reasons you'll love working with us:
If you have a particular age range or population you're interested in working with, you can find your niche here. Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.
We're committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.
With 70 locations throughout the five boroughs, you can work close to where you live.
Generous vacation time and 15 paid holidays will help you achieve a healthy work/life balance.
We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays.
You'll receive ongoing support through high-quality supervision, specialized trainings from our Continuing Education team, and an education benefit.
PURPOSE:The Jewish Board's Community Behavioral Health treatment programs provide compassionate, high quality, evidence-based services to individuals and families in the communities we serve. Our staff use a culturally affirming, person centered approach to help individuals and their families develop skills and resources to improve overall functioning, to instill hope, and to strengthen resiliency. Our programs work closely with community partners to address health disparities in our neighborhoods while also celebrating the strengths and resilience of our communities.POSITION OVERVIEW:The ACT Office Manager is a non-clinical staff member who is responsible for managing medical records; operating and coordinating the management information system; maintaining accounting and budget records for recipient and program expenditures; and performing reception activities (e.g., triaging calls and coordinating communication between the program and recipients). As a part of the aforementioned responsibilities, s/he will also handle all sensitive and/or confidential material that is managed as a part of the position and discussed at team meetings. The Office Manager reports to the Director/Team Leader.KEY ESSENTIAL FUNCTIONS:
Attend all daily meetings with the ACT team and be prepared to report on-call activity of clientsTriaging calls and coordinating communication between participants and clinical staffResponsible for the Monthly Medicaid BillingHandle routine correspondence
Assist with the organization and filing of Petty Cash Funds, Metro Cards, P-Card Receipts and Vendor Invoices
Order and distribute supplies for the program.
Open, sort, and distribute mailTake minutes at all ACT meetings and prepare for review, edit, and approval by ACT Director/Team Leader before distribution to staff.Oversee fee processing and work closely with fiscal, purchasing, and facilities to ensure that agency's practice is being adhered to.Conduct periodic audits of all data entry performed to ensure accuracy and also to determine that staff understands all procedures associated with such processes.Provide secretarial support to the Director/Team Leader and other management staff members, especially in confidential matters.Monitor, distribute and replenish the petty cash for the division.Submit all status forms/PAFs and pay documents for the division in a timely manner.Become acquainted with appropriate Jewish Board, ACT, OMH and other regulations and ensure that such requirements are met.Oversee archiving and storage of clinical case records and billing documentation.Assist in preparing for audits and in mailing out requests for information, as directedMay be called upon to perform any of the tasks normally associated with that of a clerical position.
CORE COMPETENCIES for the position include:
Strong attention to detail and record keepingTeam player who functions well in a multi-disciplinary team environmentReliability and discretionAdaptabilityCommunication, negotiation and relationship-building skills.Organizational skills.Time ManagementProblem solving skillsInitiative
EDUCATIONAL/TRAINING REQUIRED:
High School Diploma plus 6-years of relevant work experience OR Bachelor's degree plus 3-years of relevant work experience
EXPERIENCE REQUIRED/LANGUAGE PREFERENCE:
Previous experience with medical billing and electronic case record keeping,Strong computer skills (word, excel, databases, etc)Strong managerial skillsAptitude with numbers,
COMPUTER SKILLS REQUIRED:
Working knowledge of Microsoft Office, Ability to learn electronic health records and other software as required
VISUAL AND MANUAL DEXIERITY:
Able to read/input data and documents, including spreadsheets, reports and Electronic Health Records in printed form and on computer screens.Able to input data into the Electronic Health Record.Limited applications of manual dexterity and hand-eye coordination.
WORK ENVIRONMENT/PHYSICAL EFFORT
Noise level is consistent with levels usually present in an office, education, rehabilitation or health related environment when in office.Hazards present are consistent with those common to an office, education, rehabilitation or health related environment when in office.
If you join us, you'll have these great benefits:
Generous vacation time, in addition to paid agency holidays and 15 sick daysAffordable and high-quality medical/dental/vision plansTuition assistance and educational loan forgivenessFree continuing education opportunities403(b) retirement benefits and a pensionFlexible spending accounts for health and transportation24/7 Accessible Employee Assistance ProgramLife and disability insuranceDiversity, equity, and inclusion working groups that are available for you to join, including Confronting Structural Racism (COR), Coalition Against Anti-Semitism (CAAS), and the LGBTQ Steering Committee
Who we are:The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are unique in serving everyone from infants and their families to children, teens, and adults. We are proud to employ and serve people of all religions, races, cultural backgrounds, gender expressions, and sexual orientations. We are committed to building diverse, equitable, and inclusive teams to help support our mission, and we strongly encourage candidates from historically marginalized backgrounds to apply to work with us.More on Equal Opportunity:We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.Other details
Job Family Program Administration [500s]Job Function ManagersPay Type HourlyEmployment Indicator 8810 - Clerical Office Employees NOCMin Hiring Rate $24.90
Minimum Salary: 16 Maximum Salary: 24.90 Salary Unit: Hourly
If you have a particular age range or population you're interested in working with, you can find your niche here. Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.
We're committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.
With 70 locations throughout the five boroughs, you can work close to where you live.
Generous vacation time and 15 paid holidays will help you achieve a healthy work/life balance.
We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays.
You'll receive ongoing support through high-quality supervision, specialized trainings from our Continuing Education team, and an education benefit.
PURPOSE:The Jewish Board's Community Behavioral Health treatment programs provide compassionate, high quality, evidence-based services to individuals and families in the communities we serve. Our staff use a culturally affirming, person centered approach to help individuals and their families develop skills and resources to improve overall functioning, to instill hope, and to strengthen resiliency. Our programs work closely with community partners to address health disparities in our neighborhoods while also celebrating the strengths and resilience of our communities.POSITION OVERVIEW:The ACT Office Manager is a non-clinical staff member who is responsible for managing medical records; operating and coordinating the management information system; maintaining accounting and budget records for recipient and program expenditures; and performing reception activities (e.g., triaging calls and coordinating communication between the program and recipients). As a part of the aforementioned responsibilities, s/he will also handle all sensitive and/or confidential material that is managed as a part of the position and discussed at team meetings. The Office Manager reports to the Director/Team Leader.KEY ESSENTIAL FUNCTIONS:
Attend all daily meetings with the ACT team and be prepared to report on-call activity of clientsTriaging calls and coordinating communication between participants and clinical staffResponsible for the Monthly Medicaid BillingHandle routine correspondence
Assist with the organization and filing of Petty Cash Funds, Metro Cards, P-Card Receipts and Vendor Invoices
Order and distribute supplies for the program.
Open, sort, and distribute mailTake minutes at all ACT meetings and prepare for review, edit, and approval by ACT Director/Team Leader before distribution to staff.Oversee fee processing and work closely with fiscal, purchasing, and facilities to ensure that agency's practice is being adhered to.Conduct periodic audits of all data entry performed to ensure accuracy and also to determine that staff understands all procedures associated with such processes.Provide secretarial support to the Director/Team Leader and other management staff members, especially in confidential matters.Monitor, distribute and replenish the petty cash for the division.Submit all status forms/PAFs and pay documents for the division in a timely manner.Become acquainted with appropriate Jewish Board, ACT, OMH and other regulations and ensure that such requirements are met.Oversee archiving and storage of clinical case records and billing documentation.Assist in preparing for audits and in mailing out requests for information, as directedMay be called upon to perform any of the tasks normally associated with that of a clerical position.
CORE COMPETENCIES for the position include:
Strong attention to detail and record keepingTeam player who functions well in a multi-disciplinary team environmentReliability and discretionAdaptabilityCommunication, negotiation and relationship-building skills.Organizational skills.Time ManagementProblem solving skillsInitiative
EDUCATIONAL/TRAINING REQUIRED:
High School Diploma plus 6-years of relevant work experience OR Bachelor's degree plus 3-years of relevant work experience
EXPERIENCE REQUIRED/LANGUAGE PREFERENCE:
Previous experience with medical billing and electronic case record keeping,Strong computer skills (word, excel, databases, etc)Strong managerial skillsAptitude with numbers,
COMPUTER SKILLS REQUIRED:
Working knowledge of Microsoft Office, Ability to learn electronic health records and other software as required
VISUAL AND MANUAL DEXIERITY:
Able to read/input data and documents, including spreadsheets, reports and Electronic Health Records in printed form and on computer screens.Able to input data into the Electronic Health Record.Limited applications of manual dexterity and hand-eye coordination.
WORK ENVIRONMENT/PHYSICAL EFFORT
Noise level is consistent with levels usually present in an office, education, rehabilitation or health related environment when in office.Hazards present are consistent with those common to an office, education, rehabilitation or health related environment when in office.
If you join us, you'll have these great benefits:
Generous vacation time, in addition to paid agency holidays and 15 sick daysAffordable and high-quality medical/dental/vision plansTuition assistance and educational loan forgivenessFree continuing education opportunities403(b) retirement benefits and a pensionFlexible spending accounts for health and transportation24/7 Accessible Employee Assistance ProgramLife and disability insuranceDiversity, equity, and inclusion working groups that are available for you to join, including Confronting Structural Racism (COR), Coalition Against Anti-Semitism (CAAS), and the LGBTQ Steering Committee
Who we are:The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are unique in serving everyone from infants and their families to children, teens, and adults. We are proud to employ and serve people of all religions, races, cultural backgrounds, gender expressions, and sexual orientations. We are committed to building diverse, equitable, and inclusive teams to help support our mission, and we strongly encourage candidates from historically marginalized backgrounds to apply to work with us.More on Equal Opportunity:We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.Other details
Job Family Program Administration [500s]Job Function ManagersPay Type HourlyEmployment Indicator 8810 - Clerical Office Employees NOCMin Hiring Rate $24.90
Minimum Salary: 16 Maximum Salary: 24.90 Salary Unit: Hourly