Seattle Institute for Biomedical and Clinical Research
Research Administrator I
Seattle Institute for Biomedical and Clinical Research, Seattle, Washington, us, 98127
Title:
Research Administrator IJob Class/Salary:
Non-Exempt/Hourly - $34.62 - 39.42/hour DOEReports To:
Associate Director for Research, GRECCLocation:
Seattle, WAAt SIBCR, you will have the rewarding opportunity to support groundbreaking research that directly impacts the lives of Veterans. You'll work alongside leading scientists and dedicated professionals, contributing to critical research in aging, neurodegeneration, cancer, and dementia, with investigations into genetics, pharmacodynamics, endocrinology, and more. You will also enjoy outstanding benefits, professional growth opportunities, and the chance to be a part of an important mission.We are seeking a
Research Administrator I
to provide comprehensive administrative support for the Geriatric Research, Education, and Clinical Center (GRECC) at the Veterans Affairs Puget Sound Health Care System (VAPSHCS). As a Research Administrator I, you'll work closely with principal investigators (PIs), administrators, and other stakeholders to support vital research efforts in a team-oriented environment.Research Program AdministrationAssist PIs with Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), and other regulatory compliance applications and renewals that may span across multiple agencies (VA, DoD, UW, and others). Review and interpret policies, regulations, and directives to ensure compliance with regulatory requirements.
Organize and implement systems for managing compliance for select multi-site research programs, serving as a liaison for partnering sites, oversight bodies, and investigators.
Foster strong working relationships with regulatory bodies (e.g., IRB, IACUC, VA Information Security & Privacy) to ensure compliance and address inquiries.
Coordinate meetings with PIs, co-investigators, sponsors, and other administrators, preparing agendas and supporting materials.
Grants ManagementAssist with the grant proposal submission process, to include preparing administrative components of grant applications and Just-In-Time materials in coordination with SIBCR administration.
Perform post award activities, including annual progress report preparation and sub-award activation and management in coordination with SIBCR administration.
Monitor project purchasing, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines & regulations as well as institutional policies.
Monitor monthly budget summaries and reports for PIs; reconcile actual expenses with anticipated invoicing and projected costs.
Assist with industry-sponsored clinical trial agreement budgeting, fiscal management, tracking legal and regulatory approvals, and communications with study team members, sponsors, and other stakeholders.
Facilitate unfunded research agreements such as material transfer agreements (MTAs).
Manage non-sponsored budgets, such as discretionary accounts and development funds.
Maintain documents such as CVs, Biosketches, Other Support and facilities pages.
Fiscal SupportServe as Purchasing liaison for GRECC PIs, placing and approving orders for office and laboratory supplies and equipment. Create and maintain standing orders for a variety of vendors. Assist PIs with travel arrangements and reimbursements.
Submit work orders for lab equipment repairs; procure and schedule outside maintenance when needed.
Human Resources & Administrative SupportAssist SIBCR HR and GRECC PIs with human resources activities, such as assistance with on/off boarding, staff recruitment plans, and coordination of annual performance evaluations.
Assist with processing Intergovernmental Personnel Act (IPA) Agreements and other personnel agreements as needed.
Other duties as assigned.
QUALIFICATIONSMinimum Qualifications:Bachelor's degree.
Two years of relevant experience.
Prior experience or exposure to research administration including exposure to regulatory compliance (IRB, IACUC) application processes, Uniform Guidance (2 CFR 200) and knowledge of government grant funding rules.
Excellent verbal and written English language skills and the ability to communicate effectively with personnel from a variety of levels.
Proactive, can anticipate needs, and set and meet deadlines.
Advanced proficiency with Microsoft Office/Adobe and knowledge of Excel formulas and functions.
Efficiently planning, organizing, and prioritizing your work as well as that of others.
Ability to navigate complex internal systems.
Basic mathematical ability and budgetary knowledge (ability to reconcile, manage, and report budget information).
Preferred Qualifications:Prior administrative experience in a research or academic setting.
Proficient in fiscal and budgetary management.
Experience in preparing and managing components of NIH grants.
Exposure to industry-sponsored clinical trials.
How to apply:Please complete the online application and upload a resume
and
cover letter. No relocation expenses offered.Diversity enriches research and promotes the best healthcare. We are committed to building and sustaining an equitable and inclusive environment.We encourage individuals whose backgrounds or interests align with this commitment, as well as individuals from all backgrounds that are underrepresented in research and research administration, to apply.Conditions of Employment:Currently, only US Citizens, Permanent Residents, Green Card holders with proper work documents, and F1-type Visa holders are eligible to apply. All applicants must meet certain VA hiring requirements to be eligible for SIBCR positions including, but not limited to, the following:Subject to a background/security investigation
Selected applicants will be required to complete a VA online onboarding process
Must be proficient in written and spoken English
Must pass pre-employment physical examination
Designated and/or random drug testing may be required
Selective Service Registration is required for males born after 12/31/1959
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP). If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
Work Location:This position is based in Seattle at the VA Puget Sound and is not a remote position.
SIBCR Benefits:Offered to all employees working 20+ hours per week on a regular basis:Medical, Dental, and Vision insurance
Life Insurance, Short-Term Disability and Long-Term Disability
Employee Assistance Program
403(b) Retirement Plan with pre-tax and Roth options with Matching Contribution (up to 2.5%) plus Non-Match Contribution of 5%
Sick Leave - accrues at 1 hour for 20 paid hours
Vacation Leave - accrues at 1 hour for 20 paid hours (accrual rates increase based on years of service and are enhanced after completing three years of employment with SIBCR).
11 Paid Holidays + one Personal Holiday
ORCA transportation pass at a nominal monthly fee
Other mandated leave such as FMLA and WA PFML
Voluntary Benefits include Flexible Spending Account, AFLAC, Voluntary Term Life
No other types of compensation offered at this time.Equal Employment Opportunity Policy:The Seattle Institute for Biomedical and Clinical Research does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy), gender identity or status as transgender, national origin, caste, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor protected by federal, state or local law.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources atEmail: accommodations@sibcr.org
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese
English - Spanish - Chinese
If you want to view the Pay Transparency Policy Statement, please click the link: English
Research Administrator IJob Class/Salary:
Non-Exempt/Hourly - $34.62 - 39.42/hour DOEReports To:
Associate Director for Research, GRECCLocation:
Seattle, WAAt SIBCR, you will have the rewarding opportunity to support groundbreaking research that directly impacts the lives of Veterans. You'll work alongside leading scientists and dedicated professionals, contributing to critical research in aging, neurodegeneration, cancer, and dementia, with investigations into genetics, pharmacodynamics, endocrinology, and more. You will also enjoy outstanding benefits, professional growth opportunities, and the chance to be a part of an important mission.We are seeking a
Research Administrator I
to provide comprehensive administrative support for the Geriatric Research, Education, and Clinical Center (GRECC) at the Veterans Affairs Puget Sound Health Care System (VAPSHCS). As a Research Administrator I, you'll work closely with principal investigators (PIs), administrators, and other stakeholders to support vital research efforts in a team-oriented environment.Research Program AdministrationAssist PIs with Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), and other regulatory compliance applications and renewals that may span across multiple agencies (VA, DoD, UW, and others). Review and interpret policies, regulations, and directives to ensure compliance with regulatory requirements.
Organize and implement systems for managing compliance for select multi-site research programs, serving as a liaison for partnering sites, oversight bodies, and investigators.
Foster strong working relationships with regulatory bodies (e.g., IRB, IACUC, VA Information Security & Privacy) to ensure compliance and address inquiries.
Coordinate meetings with PIs, co-investigators, sponsors, and other administrators, preparing agendas and supporting materials.
Grants ManagementAssist with the grant proposal submission process, to include preparing administrative components of grant applications and Just-In-Time materials in coordination with SIBCR administration.
Perform post award activities, including annual progress report preparation and sub-award activation and management in coordination with SIBCR administration.
Monitor project purchasing, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines & regulations as well as institutional policies.
Monitor monthly budget summaries and reports for PIs; reconcile actual expenses with anticipated invoicing and projected costs.
Assist with industry-sponsored clinical trial agreement budgeting, fiscal management, tracking legal and regulatory approvals, and communications with study team members, sponsors, and other stakeholders.
Facilitate unfunded research agreements such as material transfer agreements (MTAs).
Manage non-sponsored budgets, such as discretionary accounts and development funds.
Maintain documents such as CVs, Biosketches, Other Support and facilities pages.
Fiscal SupportServe as Purchasing liaison for GRECC PIs, placing and approving orders for office and laboratory supplies and equipment. Create and maintain standing orders for a variety of vendors. Assist PIs with travel arrangements and reimbursements.
Submit work orders for lab equipment repairs; procure and schedule outside maintenance when needed.
Human Resources & Administrative SupportAssist SIBCR HR and GRECC PIs with human resources activities, such as assistance with on/off boarding, staff recruitment plans, and coordination of annual performance evaluations.
Assist with processing Intergovernmental Personnel Act (IPA) Agreements and other personnel agreements as needed.
Other duties as assigned.
QUALIFICATIONSMinimum Qualifications:Bachelor's degree.
Two years of relevant experience.
Prior experience or exposure to research administration including exposure to regulatory compliance (IRB, IACUC) application processes, Uniform Guidance (2 CFR 200) and knowledge of government grant funding rules.
Excellent verbal and written English language skills and the ability to communicate effectively with personnel from a variety of levels.
Proactive, can anticipate needs, and set and meet deadlines.
Advanced proficiency with Microsoft Office/Adobe and knowledge of Excel formulas and functions.
Efficiently planning, organizing, and prioritizing your work as well as that of others.
Ability to navigate complex internal systems.
Basic mathematical ability and budgetary knowledge (ability to reconcile, manage, and report budget information).
Preferred Qualifications:Prior administrative experience in a research or academic setting.
Proficient in fiscal and budgetary management.
Experience in preparing and managing components of NIH grants.
Exposure to industry-sponsored clinical trials.
How to apply:Please complete the online application and upload a resume
and
cover letter. No relocation expenses offered.Diversity enriches research and promotes the best healthcare. We are committed to building and sustaining an equitable and inclusive environment.We encourage individuals whose backgrounds or interests align with this commitment, as well as individuals from all backgrounds that are underrepresented in research and research administration, to apply.Conditions of Employment:Currently, only US Citizens, Permanent Residents, Green Card holders with proper work documents, and F1-type Visa holders are eligible to apply. All applicants must meet certain VA hiring requirements to be eligible for SIBCR positions including, but not limited to, the following:Subject to a background/security investigation
Selected applicants will be required to complete a VA online onboarding process
Must be proficient in written and spoken English
Must pass pre-employment physical examination
Designated and/or random drug testing may be required
Selective Service Registration is required for males born after 12/31/1959
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP). If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
Work Location:This position is based in Seattle at the VA Puget Sound and is not a remote position.
SIBCR Benefits:Offered to all employees working 20+ hours per week on a regular basis:Medical, Dental, and Vision insurance
Life Insurance, Short-Term Disability and Long-Term Disability
Employee Assistance Program
403(b) Retirement Plan with pre-tax and Roth options with Matching Contribution (up to 2.5%) plus Non-Match Contribution of 5%
Sick Leave - accrues at 1 hour for 20 paid hours
Vacation Leave - accrues at 1 hour for 20 paid hours (accrual rates increase based on years of service and are enhanced after completing three years of employment with SIBCR).
11 Paid Holidays + one Personal Holiday
ORCA transportation pass at a nominal monthly fee
Other mandated leave such as FMLA and WA PFML
Voluntary Benefits include Flexible Spending Account, AFLAC, Voluntary Term Life
No other types of compensation offered at this time.Equal Employment Opportunity Policy:The Seattle Institute for Biomedical and Clinical Research does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy), gender identity or status as transgender, national origin, caste, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor protected by federal, state or local law.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources atEmail: accommodations@sibcr.org
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese
English - Spanish - Chinese
If you want to view the Pay Transparency Policy Statement, please click the link: English