University of Georgia
Business Associate - Georgia 4-H Foundation
University of Georgia, Athens, Georgia, us, 30604
Posting Details
Posting Details
Posting Number S12919P
Working Title Business Associate - Georgia 4-H Foundation
Department CAES-State 4-H
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Typically 40 hours per week with some night and weekend work as needed.
Advertised Salary Commensurate based upon experience
Posting Date 11/15/2024
Open until filled Yes
Closing Date
Proposed Starting Date 12/01/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Accounting Paraprofessional/Professional
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
This position will assist with the business management of the Georgia 4-H Foundation. These duties will include accounts payable entry, payroll information requests (state staff), MasterCard information requests (state staff), bank reconciliation, database reconciliation, audit preparation, records management (close-out, dead file, document shredding), and management of activities (including Clover Glove, 4-H Day events, and event insurance). This role manages the reconciliation of financial reports, filing systems, and deposits. A portion of the time will be spent working with the Fiscal Affairs Manager to assist with business operations. A clear understanding of UGA and Georgia 4-H Foundation accounts will be helpful in this role. Work regularly coordinates with the State 4-H Leader, Georgia 4-H Foundation Executive Director, 4-H State Staff, and the Georgia 4-H Fiscal Affairs Manager.
Knowledge, Skills, Abilities and/or Competencies
Proficient in spreadsheets and Microsoft Office Suite and can learn new technology.Ability to accept and receive payments.Excellent accounting skills with previous experience.Excellent customer service skills and ability to work with guests and other employees.Excellent oral and written communication skills.
Physical Demands
Sit and/or stand for eight hours a day, five days a week in order to manage the functions of the accounts receivable.Driving as needed to perform job tasks.
Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Complete accurate bookkeeping for all accounts, verify disbursement of check requests, transfers, and deposits, process and maintain hard copy files, work with account holders to verify information in their accounts.Assist the Business Manager, Executive Director and State 4-H Program Leader in establishing the annual budget and expense statements for the Foundation, and prepare reports for Board of Trustees.
Percentage of time 60 Duties/Responsibilities
Submit transmittals on all gifts received by the 4-H Foundation.Track UGA Foundation gifts, handle purchase orders and check requests.
Percentage of time 20 Duties/Responsibilities
Serve as back up in communication with Truist to handle issues with 4-H Foundation accounts.Review credit card activity by cardholders, manage monthly spending limits, and dispute transactions as needed.Work with the accountant to develop necessary Federal 990 Tax Return and files State and Federal Withholding Taxes.Maintain files and accounts for special investment funds.
Percentage of time 10 Duties/Responsibilities
Serve as a fiscal contact on grants and contracts received through the 4-H Foundation.Maintain copies of contracts and grants and process expenditures related to project deliverables.
Percentage of time 10
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Michele Svoboda
Recruitment Contact Email micheles@uga.edu
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume/CVCover LetterList of References with Contact InformationOptional Documents
Posting Details
Posting Number S12919P
Working Title Business Associate - Georgia 4-H Foundation
Department CAES-State 4-H
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Typically 40 hours per week with some night and weekend work as needed.
Advertised Salary Commensurate based upon experience
Posting Date 11/15/2024
Open until filled Yes
Closing Date
Proposed Starting Date 12/01/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Accounting Paraprofessional/Professional
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
This position will assist with the business management of the Georgia 4-H Foundation. These duties will include accounts payable entry, payroll information requests (state staff), MasterCard information requests (state staff), bank reconciliation, database reconciliation, audit preparation, records management (close-out, dead file, document shredding), and management of activities (including Clover Glove, 4-H Day events, and event insurance). This role manages the reconciliation of financial reports, filing systems, and deposits. A portion of the time will be spent working with the Fiscal Affairs Manager to assist with business operations. A clear understanding of UGA and Georgia 4-H Foundation accounts will be helpful in this role. Work regularly coordinates with the State 4-H Leader, Georgia 4-H Foundation Executive Director, 4-H State Staff, and the Georgia 4-H Fiscal Affairs Manager.
Knowledge, Skills, Abilities and/or Competencies
Proficient in spreadsheets and Microsoft Office Suite and can learn new technology.Ability to accept and receive payments.Excellent accounting skills with previous experience.Excellent customer service skills and ability to work with guests and other employees.Excellent oral and written communication skills.
Physical Demands
Sit and/or stand for eight hours a day, five days a week in order to manage the functions of the accounts receivable.Driving as needed to perform job tasks.
Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Complete accurate bookkeeping for all accounts, verify disbursement of check requests, transfers, and deposits, process and maintain hard copy files, work with account holders to verify information in their accounts.Assist the Business Manager, Executive Director and State 4-H Program Leader in establishing the annual budget and expense statements for the Foundation, and prepare reports for Board of Trustees.
Percentage of time 60 Duties/Responsibilities
Submit transmittals on all gifts received by the 4-H Foundation.Track UGA Foundation gifts, handle purchase orders and check requests.
Percentage of time 20 Duties/Responsibilities
Serve as back up in communication with Truist to handle issues with 4-H Foundation accounts.Review credit card activity by cardholders, manage monthly spending limits, and dispute transactions as needed.Work with the accountant to develop necessary Federal 990 Tax Return and files State and Federal Withholding Taxes.Maintain files and accounts for special investment funds.
Percentage of time 10 Duties/Responsibilities
Serve as a fiscal contact on grants and contracts received through the 4-H Foundation.Maintain copies of contracts and grants and process expenditures related to project deliverables.
Percentage of time 10
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Michele Svoboda
Recruitment Contact Email micheles@uga.edu
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume/CVCover LetterList of References with Contact InformationOptional Documents