Oregon Health & Science University Foundation
Associate Director of Special Events
Oregon Health & Science University Foundation, Portland, Oregon, United States, 97204
Priority Application Deadline
November 1, 2024
FLSA Status
Exempt
Starting Salary
$66,164 - $79,397 (Step I - Step II)
Work Location
Hybrid - Regular On-site Work Required for Events and MeetingsAbout the Position
The Associate Director of Special Events will lead the planning, coordination, implementation, and evaluation of in-person, hybrid and virtual events at the OHSU Foundation. In partnership with OHSU and Foundation colleagues, the Associate Director will develop targeted strategies for new and existing events that align with Foundation goals to engage, inspire, and steward our donors, board members, alumni and volunteers.What You'll Be Doing
PLAN AND EXECUTE SPECIAL EVENTSPlan and execute in-person, virtual, and hybrid events that engage new and existing OHSUF donors and volunteers, ranging from simple gatherings to complex, high-profile events.Support the Director of Special Events with large scale signature events.Partner with Foundation staff to implement organization-wide standards for all events.Build and maintain strong relationships with vendors, external partners, and stakeholders.Provide event consulting services (catering, nametags, parking, auction guidelines) to colleagues hosting their own events.Develop and manage event budgets.SPECIAL PROJECTS
Collaborate with the Director of Special Events to identify and implement event-related activities that support the OHSU Foundation's fundraising mission.Maintain and promote a centralized event calendar to ensure key OHSU Foundation events are identified, coordinated, and leveraged effectively for development goals.TECHNICAL PLATFORM MANAGEMENT
Lead technical management of event platforms including but not limited to Cvent, Marketing Cloud, Classy, Social Tables, Eventbrite and Blackthorn.Ensure event management software is accurate and current by imputing, tracking and managing events as assigned.Who You AreYou excel at juggling multiple complex, deadline-driven projects and thrive in a fast-paced environment.You have strong interpersonal and communication skills, interacting professionally and collaboratively with colleagues and stakeholders at all levels.You're hospitality-minded, always going the extra mile to meet the needs of your team and stakeholders.You're technically savvy, knowledgeable using event platforms like Cvent, Classy, Eventbrite, and/or Social Tables.You have excellent attention to detail, balancing multiple projects without compromising on quality.You're process-oriented, skilled at managing and improving workflows for maximum efficiency.You're compassionate and culturally responsive, working effectively with stakeholders from diverse backgrounds and experiences.You Should HaveAt least five years of experience managing complex, multi-faceted events.Experience managing event platforms like Cvent, Classy, Eventbrite and Social TablesProven experience managing digital or hybrid events, with a solid understanding of digital event best practices.Experience using Salesforce, Affinaquest, Blackthorn, or other CRMWe want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.Working Conditions
On-site staffing for evening and weekend events as needed.Some local travel required; must have a valid driver's license, access to a vehicle, and meet the Foundation's insurance requirements.Ability to lift and move boxes or materials weighing up to 40 lbs.Able to stand and work on one's feet for at least 4 hours at a time.Salary (Step I)
$66,164-$79,397 USD
Pay
Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee's experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III. The OHSU Foundation has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.Benefits
The OHSU Foundation also offers an exceptional benefits package including:
Comprehensive medical and dental insurance;Pension program (The Foundation contributes 12% of your annual salary to a pension);22 days of paid vacation, 11 paid holidays, 1 float holiday and 2 days of volunteer time off;Professional development dollars for each employee;Hybrid work allowance and much more!
Plus, we have a flexible work environment for those who prefer a hybrid work schedule, and we close early on Fridays during the summer. Want to learn more about our other amazing benefits? Check out our benefits page to learn more about our benefits.Our Core Values
If you require support or reasonable accommodation during the application or recruitment process, please submit a request through our Accommodation Request Form.
The OHSU Foundation is an Equal Opportunity Employer
The OHSU Foundation is committed to being an equal opportunity, affirmative action organization. In keeping with our beliefs and values, no applicant will face discrimination or harassment on the basis of any protected class status, including color, age, current or future military status, disability (physical or mental), gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status, or any other status protected by law.
November 1, 2024
FLSA Status
Exempt
Starting Salary
$66,164 - $79,397 (Step I - Step II)
Work Location
Hybrid - Regular On-site Work Required for Events and MeetingsAbout the Position
The Associate Director of Special Events will lead the planning, coordination, implementation, and evaluation of in-person, hybrid and virtual events at the OHSU Foundation. In partnership with OHSU and Foundation colleagues, the Associate Director will develop targeted strategies for new and existing events that align with Foundation goals to engage, inspire, and steward our donors, board members, alumni and volunteers.What You'll Be Doing
PLAN AND EXECUTE SPECIAL EVENTSPlan and execute in-person, virtual, and hybrid events that engage new and existing OHSUF donors and volunteers, ranging from simple gatherings to complex, high-profile events.Support the Director of Special Events with large scale signature events.Partner with Foundation staff to implement organization-wide standards for all events.Build and maintain strong relationships with vendors, external partners, and stakeholders.Provide event consulting services (catering, nametags, parking, auction guidelines) to colleagues hosting their own events.Develop and manage event budgets.SPECIAL PROJECTS
Collaborate with the Director of Special Events to identify and implement event-related activities that support the OHSU Foundation's fundraising mission.Maintain and promote a centralized event calendar to ensure key OHSU Foundation events are identified, coordinated, and leveraged effectively for development goals.TECHNICAL PLATFORM MANAGEMENT
Lead technical management of event platforms including but not limited to Cvent, Marketing Cloud, Classy, Social Tables, Eventbrite and Blackthorn.Ensure event management software is accurate and current by imputing, tracking and managing events as assigned.Who You AreYou excel at juggling multiple complex, deadline-driven projects and thrive in a fast-paced environment.You have strong interpersonal and communication skills, interacting professionally and collaboratively with colleagues and stakeholders at all levels.You're hospitality-minded, always going the extra mile to meet the needs of your team and stakeholders.You're technically savvy, knowledgeable using event platforms like Cvent, Classy, Eventbrite, and/or Social Tables.You have excellent attention to detail, balancing multiple projects without compromising on quality.You're process-oriented, skilled at managing and improving workflows for maximum efficiency.You're compassionate and culturally responsive, working effectively with stakeholders from diverse backgrounds and experiences.You Should HaveAt least five years of experience managing complex, multi-faceted events.Experience managing event platforms like Cvent, Classy, Eventbrite and Social TablesProven experience managing digital or hybrid events, with a solid understanding of digital event best practices.Experience using Salesforce, Affinaquest, Blackthorn, or other CRMWe want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.Working Conditions
On-site staffing for evening and weekend events as needed.Some local travel required; must have a valid driver's license, access to a vehicle, and meet the Foundation's insurance requirements.Ability to lift and move boxes or materials weighing up to 40 lbs.Able to stand and work on one's feet for at least 4 hours at a time.Salary (Step I)
$66,164-$79,397 USD
Pay
Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee's experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III. The OHSU Foundation has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.Benefits
The OHSU Foundation also offers an exceptional benefits package including:
Comprehensive medical and dental insurance;Pension program (The Foundation contributes 12% of your annual salary to a pension);22 days of paid vacation, 11 paid holidays, 1 float holiday and 2 days of volunteer time off;Professional development dollars for each employee;Hybrid work allowance and much more!
Plus, we have a flexible work environment for those who prefer a hybrid work schedule, and we close early on Fridays during the summer. Want to learn more about our other amazing benefits? Check out our benefits page to learn more about our benefits.Our Core Values
If you require support or reasonable accommodation during the application or recruitment process, please submit a request through our Accommodation Request Form.
The OHSU Foundation is an Equal Opportunity Employer
The OHSU Foundation is committed to being an equal opportunity, affirmative action organization. In keeping with our beliefs and values, no applicant will face discrimination or harassment on the basis of any protected class status, including color, age, current or future military status, disability (physical or mental), gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status, or any other status protected by law.