Delaware County Intermediate Unit
Administrative Assistant
Delaware County Intermediate Unit, Morton, Pennsylvania, United States, 19070
The job of Administrative Assistant is done for the purpose/s of providing a variety of secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.
ESSENTIAL FUNCTIONS
* Compiles data (e.g. work orders, budget reports, specialized reports, personnel and attendance records, etc.) for the purpose of preparing reports or processing requests.* Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.* Maintains a variety of databases (e.g. EFinancePlus, calendars, schedules, Courseware registration, etc.) for the purpose of ensuring accuracy.* Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.* Performs specialized tasks (e.g. light bookkeeping, recording attendance, data management, Act48/Courseware, etc.) for the purpose of completing department assignments.* Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.* Processes a variety of documents and materials (e.g. time sheets, purchase orders, requisitions, travel reimbursements, mail, phone calls, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.* Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.* Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.* Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.* Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring a constant work flow.* Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Education Required: High School or equivalent
Experience Required: Job related experience is required
Experience Preferred: Experience in billing, Excel, and Microsoft 365 preferred
This is a 12 Month Position
ESSENTIAL FUNCTIONS
* Compiles data (e.g. work orders, budget reports, specialized reports, personnel and attendance records, etc.) for the purpose of preparing reports or processing requests.* Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.* Maintains a variety of databases (e.g. EFinancePlus, calendars, schedules, Courseware registration, etc.) for the purpose of ensuring accuracy.* Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.* Performs specialized tasks (e.g. light bookkeeping, recording attendance, data management, Act48/Courseware, etc.) for the purpose of completing department assignments.* Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.* Processes a variety of documents and materials (e.g. time sheets, purchase orders, requisitions, travel reimbursements, mail, phone calls, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.* Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.* Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.* Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.* Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring a constant work flow.* Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Education Required: High School or equivalent
Experience Required: Job related experience is required
Experience Preferred: Experience in billing, Excel, and Microsoft 365 preferred
This is a 12 Month Position