Cayuse Holdings
PMO Analyst
Cayuse Holdings, Charleston, West Virginia, us, 25329
Overview
Cayuse Government Operations, LLC (CayuseGov) – is the management arm of a tribally owned grouping of SBA 8(a) certified companies and small businesses, offering a diverse set of business lines, workforces, and credentials to provide solutions for government clients throughout the world. Our companies have years of strategic and real-world operational experience delivering complex staffing solutions for programs with short timelines and specialized individuals, providing program management, business process services, and technology solutions, delivering high quality services on time and within budget. Explore our companies to learn more about our services, projects, and commitment to excellence
The Program Management Office (PMO) Analyst will provide direct support to one or more Program managers and multiple Project Managers to facilitate all administrative requirements in the execution of client contract/management requirements throughout their lifecycles. This position performs all duties and responsibilities in accordance with the Mission, Vision, and Core Values of Cayuse.
Responsibilities
Program-centric Accounts Receivable functions determine projects requiring invoicing for the period, prepare monthly invoice requests to Finance/Accounting, track Finance/Accounting's preparation of invoices and submittal to client, track outstanding invoices for follow-up by Project Manager, run Accounts Receivable Aging reports in CostPoint7
Support overall technical, operational, contractual and financial management of projects
Assist project managers in creating schedules, work plans, project work packages, project reports, and invoices
Supports and ensures performance of technical support on projects or tasks in accordance with contract requirements and appropriate policies, procedures and guidelines.
Optimize operating results in terms of cost, methods, and personnel and implement quality assurance program directives
Assist with population and maintenance of program/project management information system data
In coordination with project manager, manage QMS project/contract close-out process
Track deliverables and deadlines for multiple concurrent projects, maintaining version control
Work directly with field staff (by phone and videoconference) to assist with timesheet and expense report entry
Proofread, organize, and assemble project deliverables/documents
Maintain proactive awareness of all current projects and proposals through communication with the Program Manager and project managers
Maintain Program internal meeting calendar and arrange internal and external teleconferences/ videoconferences
Assist in drafting project proposals and requests for information documents
Review subcontractor and vendor invoices and back-up documentation for accuracy and completeness, and liaise with subcontractors and vendors as directed by project managers to resolve issues
With Program / Project Manager assistance/direction, assist in drafting cost estimates and quotes, and obtaining vendor/subcontractor pricing
Assist in project capture and business development efforts, including formatting and assembly of past performance documentation, staff resumes and other document components
Assist Program Manager and project managers in responding to internal requests for information from other Cayuse staff/departments
On a project-basis, prepare community outreach press releases and coordinate their publication
On a project-basis, organize public meetings and coordinate to identify and secure public meeting venues
Operate videoconferencing equipment, record and prepare meeting agendas and minutes for project-related meetings and internal discussions
Equipment and supply purchasing at Program Manager's direction
Other duties as assigned.
Qualifications
Minimum Qualifications:
Requires a Bachelor's degree in Environmental Science, Business Administration or a related field, or equivalent experience
Minimum 3 years in a project-based environment in a support role, (Admin, Accounting, Delivery).
Demonstrated relevant experience supporting administrative, contractual and organizational needs of multiple technical staff
Department of Defense (DoD) or familiarity with military munition remediation projects desired
Demonstrated working knowledge of the FAR and other government regulations
Demonstrated understanding of and experience with federal contracting approaches and vehicles, including IDIQs, CTAs, Category Management, best-in-breed, etc
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) applications
Proficient in Adobe Acrobat
Computer-aided drafting design experience
Familiarity with Program Management Institute (PMI) philosophy and programs
Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.
Minimum Skills:
Must possess problem-solving skills.
Exceptional communication skills, both oral and written
Ability to respond effectively to customers with a sense of urgency.
Proficient in Microsoft and Adobe toolsets, including Excel, Word, PowerPoint, Acrobat, etc.
Highly motivated with the ability to handle and manage multiple tasks at any one time.
Ability to forge new relationships, individual and teaming in nature.
Must be a Self-starter, that can work independently and as part of a team.
Reports to:
Managing Director Program Management Office
Working Conditions:
Professional remote office environment.
Must be physically and mentally able to perform duties extended periods of time.
Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
Must be able to establish a productive and professional workspace.
Must be able to sit for long periods of time looking at computer screen.
May be asked to work a flexible schedule which may include holidays.
May be asked to travel for business or professional development purposes.
May be asked to work hours outside of normal business hours.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Affirmative Action/EEO Statement:
Cayuse embraces diversity and equal opportunity in a serious way. We celebrate diversity and are committed to creating and building a team that represents a variety of backgrounds, perspectives, and skills. Cayuse, and all of its subsidiaries, are proud to be an equal opportunity workplace and are an affirmative action employer
.
Pay Range
USD $65,000.00 - USD $74,000.00 /Yr.
Submit a Referral (https://careers-cayuseholdings.icims.com/jobs/1777/pmo-analyst/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834356743)
Location
US-
ID
102669
Category
Administration
Position Type
Full-Time Salary Exempt
Remote
Yes
Clearance Required
None
Cayuse Government Operations, LLC (CayuseGov) – is the management arm of a tribally owned grouping of SBA 8(a) certified companies and small businesses, offering a diverse set of business lines, workforces, and credentials to provide solutions for government clients throughout the world. Our companies have years of strategic and real-world operational experience delivering complex staffing solutions for programs with short timelines and specialized individuals, providing program management, business process services, and technology solutions, delivering high quality services on time and within budget. Explore our companies to learn more about our services, projects, and commitment to excellence
The Program Management Office (PMO) Analyst will provide direct support to one or more Program managers and multiple Project Managers to facilitate all administrative requirements in the execution of client contract/management requirements throughout their lifecycles. This position performs all duties and responsibilities in accordance with the Mission, Vision, and Core Values of Cayuse.
Responsibilities
Program-centric Accounts Receivable functions determine projects requiring invoicing for the period, prepare monthly invoice requests to Finance/Accounting, track Finance/Accounting's preparation of invoices and submittal to client, track outstanding invoices for follow-up by Project Manager, run Accounts Receivable Aging reports in CostPoint7
Support overall technical, operational, contractual and financial management of projects
Assist project managers in creating schedules, work plans, project work packages, project reports, and invoices
Supports and ensures performance of technical support on projects or tasks in accordance with contract requirements and appropriate policies, procedures and guidelines.
Optimize operating results in terms of cost, methods, and personnel and implement quality assurance program directives
Assist with population and maintenance of program/project management information system data
In coordination with project manager, manage QMS project/contract close-out process
Track deliverables and deadlines for multiple concurrent projects, maintaining version control
Work directly with field staff (by phone and videoconference) to assist with timesheet and expense report entry
Proofread, organize, and assemble project deliverables/documents
Maintain proactive awareness of all current projects and proposals through communication with the Program Manager and project managers
Maintain Program internal meeting calendar and arrange internal and external teleconferences/ videoconferences
Assist in drafting project proposals and requests for information documents
Review subcontractor and vendor invoices and back-up documentation for accuracy and completeness, and liaise with subcontractors and vendors as directed by project managers to resolve issues
With Program / Project Manager assistance/direction, assist in drafting cost estimates and quotes, and obtaining vendor/subcontractor pricing
Assist in project capture and business development efforts, including formatting and assembly of past performance documentation, staff resumes and other document components
Assist Program Manager and project managers in responding to internal requests for information from other Cayuse staff/departments
On a project-basis, prepare community outreach press releases and coordinate their publication
On a project-basis, organize public meetings and coordinate to identify and secure public meeting venues
Operate videoconferencing equipment, record and prepare meeting agendas and minutes for project-related meetings and internal discussions
Equipment and supply purchasing at Program Manager's direction
Other duties as assigned.
Qualifications
Minimum Qualifications:
Requires a Bachelor's degree in Environmental Science, Business Administration or a related field, or equivalent experience
Minimum 3 years in a project-based environment in a support role, (Admin, Accounting, Delivery).
Demonstrated relevant experience supporting administrative, contractual and organizational needs of multiple technical staff
Department of Defense (DoD) or familiarity with military munition remediation projects desired
Demonstrated working knowledge of the FAR and other government regulations
Demonstrated understanding of and experience with federal contracting approaches and vehicles, including IDIQs, CTAs, Category Management, best-in-breed, etc
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) applications
Proficient in Adobe Acrobat
Computer-aided drafting design experience
Familiarity with Program Management Institute (PMI) philosophy and programs
Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.
Minimum Skills:
Must possess problem-solving skills.
Exceptional communication skills, both oral and written
Ability to respond effectively to customers with a sense of urgency.
Proficient in Microsoft and Adobe toolsets, including Excel, Word, PowerPoint, Acrobat, etc.
Highly motivated with the ability to handle and manage multiple tasks at any one time.
Ability to forge new relationships, individual and teaming in nature.
Must be a Self-starter, that can work independently and as part of a team.
Reports to:
Managing Director Program Management Office
Working Conditions:
Professional remote office environment.
Must be physically and mentally able to perform duties extended periods of time.
Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
Must be able to establish a productive and professional workspace.
Must be able to sit for long periods of time looking at computer screen.
May be asked to work a flexible schedule which may include holidays.
May be asked to travel for business or professional development purposes.
May be asked to work hours outside of normal business hours.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Affirmative Action/EEO Statement:
Cayuse embraces diversity and equal opportunity in a serious way. We celebrate diversity and are committed to creating and building a team that represents a variety of backgrounds, perspectives, and skills. Cayuse, and all of its subsidiaries, are proud to be an equal opportunity workplace and are an affirmative action employer
.
Pay Range
USD $65,000.00 - USD $74,000.00 /Yr.
Submit a Referral (https://careers-cayuseholdings.icims.com/jobs/1777/pmo-analyst/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834356743)
Location
US-
ID
102669
Category
Administration
Position Type
Full-Time Salary Exempt
Remote
Yes
Clearance Required
None