State of California
Executive Secretary
State of California, Coalinga, California, United States, 93210
This position is located at DSH - Coalinga
The Executive Secretary I, works under the direction of the Supervising Special Investigator II, and will provide administrative and secretarial support to the Supervising Special Ivestigator II, the Administrative Lieutenant, and the Department of Police Services as needed. Performs a variety of duties, takes initiative in performing assigned tasks, and maintains high level of confidentiality.***Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
You will find additional information about the job in the Duty Statement .
Working ConditionsThe employee is required to work any shift and schedule in a variety of settings throughout the hospital and may be required to work overtime and float to other work locations as determined by the operational needs of the hospital.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
EXECUTIVE SECRETARY IAdditional Documents
Job Application Package ChecklistDuty Statement
Position Details
Job Code #:JC-455078
Position #(s):437-565-1247-XXX
Working Title:Executive Secretary
Classification:EXECUTIVE SECRETARY I $4,218.00 - $5,283.00 A
# of Positions:1
Work Location:Fresno County
Telework:In Office
Job Type:Permanent, Full Time
Facility:Department of State Hospitals - Coalinga
Department InformationDSH-Coalinga opened in 2005 and began treating forensically committed patients, mostly of which are sexually violent predators. It is a self-contained psychiatric hospital constructed with a security perimeter. California Department of Corrections and Rehabilitation (CDCR) provides perimeter security as well as transportation of patients to outside medical services and court proceedings.
Department Website: www.dsh.ca.gov
Special Requirements
The position(s) require(s) a Background Investigation be cleared prior to being hired.The position(s) require(s) Medical Clearance prior to being hired.
Unless otherwise requested by the candidate, all communications and correspondence regarding this recruitment from our agency will be sent electronically via your CalCareer account and/or email listed on your State Application, STD. 678. It is the applicant's responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareer profile updated with a current telephone number, mailing address, and email.
To be considered for this Job Opportunity, applicants must have permanent civil service status, be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. IF YOU DO NOT HAVE ELIGIBILITY, YOU MUST TAKE THE EXAM . Please visit the CalHR website to find information on theExecutive Secretary I Exam.
The Exam Bulletin link can be found below:
CalCareers
Minimum Qualifications:
Executive Secretary I
Either IIn the California state service, one year of experience performing secretarial duties at a level of responsibility not less than that of Secretary.Or IIThree years of experience in clerical work at least one year of which shall have been in a responsible secretarial position performing a variety of difficult secretarial work. (Experience in California state service applied toward the special one-year requirement must be in a class with a level of responsibility not less than that of Office Technician.) [Academic education above the twelfth grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business or commercial nature being equivalent to six months of experience. Students who are enrolled in the last semester or its equivalent of course work, which upon completion will fulfill these requirements, will be admitted to the examination, but they must submit evidence of completion before they can be considered for appointment.]
This advertisement may also be used to fill future vacancies for positions that are of the same classification and same tenure/time base if the vacancy occurs while this job posting is active.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 11/27/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals - CoalingaN/AAttn: Selection Services UnitP.O. Box 5002
Coalinga , CA 93210-5002
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals - CoalingaN/ASelection Services Unit24511 W. Jayne Ave
Coalinga , CA 93210-5002
08:00 AM - 04:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is optional. It may be included, but is not required.Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:Knowledge of modern office methods, supplies, equipment and procedures with reference to work involved in the office of administrative official business.
Benefits
The State of California offers a comprehensive benefits package that includes Health Benefits, Vision, Dental, Retirement and an array of other options. For more information on the benefits offered by the State of California you can visit the California Department of Human Resources web site: http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx .
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Department Website: www.dsh.ca.govHuman Resources Contact:Natalie Osekowsky(559) 935-6857natalie.osekowsky@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:Office of Human Rights(916) 573-2727dsh.eeo@dsh.ca.govCalifornia Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
The Executive Secretary I, works under the direction of the Supervising Special Investigator II, and will provide administrative and secretarial support to the Supervising Special Ivestigator II, the Administrative Lieutenant, and the Department of Police Services as needed. Performs a variety of duties, takes initiative in performing assigned tasks, and maintains high level of confidentiality.***Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
You will find additional information about the job in the Duty Statement .
Working ConditionsThe employee is required to work any shift and schedule in a variety of settings throughout the hospital and may be required to work overtime and float to other work locations as determined by the operational needs of the hospital.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
EXECUTIVE SECRETARY IAdditional Documents
Job Application Package ChecklistDuty Statement
Position Details
Job Code #:JC-455078
Position #(s):437-565-1247-XXX
Working Title:Executive Secretary
Classification:EXECUTIVE SECRETARY I $4,218.00 - $5,283.00 A
# of Positions:1
Work Location:Fresno County
Telework:In Office
Job Type:Permanent, Full Time
Facility:Department of State Hospitals - Coalinga
Department InformationDSH-Coalinga opened in 2005 and began treating forensically committed patients, mostly of which are sexually violent predators. It is a self-contained psychiatric hospital constructed with a security perimeter. California Department of Corrections and Rehabilitation (CDCR) provides perimeter security as well as transportation of patients to outside medical services and court proceedings.
Department Website: www.dsh.ca.gov
Special Requirements
The position(s) require(s) a Background Investigation be cleared prior to being hired.The position(s) require(s) Medical Clearance prior to being hired.
Unless otherwise requested by the candidate, all communications and correspondence regarding this recruitment from our agency will be sent electronically via your CalCareer account and/or email listed on your State Application, STD. 678. It is the applicant's responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareer profile updated with a current telephone number, mailing address, and email.
To be considered for this Job Opportunity, applicants must have permanent civil service status, be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. IF YOU DO NOT HAVE ELIGIBILITY, YOU MUST TAKE THE EXAM . Please visit the CalHR website to find information on theExecutive Secretary I Exam.
The Exam Bulletin link can be found below:
CalCareers
Minimum Qualifications:
Executive Secretary I
Either IIn the California state service, one year of experience performing secretarial duties at a level of responsibility not less than that of Secretary.Or IIThree years of experience in clerical work at least one year of which shall have been in a responsible secretarial position performing a variety of difficult secretarial work. (Experience in California state service applied toward the special one-year requirement must be in a class with a level of responsibility not less than that of Office Technician.) [Academic education above the twelfth grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business or commercial nature being equivalent to six months of experience. Students who are enrolled in the last semester or its equivalent of course work, which upon completion will fulfill these requirements, will be admitted to the examination, but they must submit evidence of completion before they can be considered for appointment.]
This advertisement may also be used to fill future vacancies for positions that are of the same classification and same tenure/time base if the vacancy occurs while this job posting is active.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 11/27/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals - CoalingaN/AAttn: Selection Services UnitP.O. Box 5002
Coalinga , CA 93210-5002
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals - CoalingaN/ASelection Services Unit24511 W. Jayne Ave
Coalinga , CA 93210-5002
08:00 AM - 04:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is optional. It may be included, but is not required.Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:Knowledge of modern office methods, supplies, equipment and procedures with reference to work involved in the office of administrative official business.
Benefits
The State of California offers a comprehensive benefits package that includes Health Benefits, Vision, Dental, Retirement and an array of other options. For more information on the benefits offered by the State of California you can visit the California Department of Human Resources web site: http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx .
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Department Website: www.dsh.ca.govHuman Resources Contact:Natalie Osekowsky(559) 935-6857natalie.osekowsky@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:Office of Human Rights(916) 573-2727dsh.eeo@dsh.ca.govCalifornia Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.