State of New Hampshire
EXECUTIVE SECRETARY
State of New Hampshire, Concord, New Hampshire, United States, 03306
EXECUTIVE SECRETARY (Job ID: 43845)
Location: US:NH:CONCORD Occupation Category: 43-0000 Office and Administrative Support Occupations Employment Type: FULL-TIME Post Date: 10/24/2024 Close Date: 11/26/2024 Salary: 15.930-20.800 USD
State of New Hampshire Job Posting
Department of Health and Human Services
Bureau of Family Assistance
Main Building Concord NH
Executive Secretary
#12639
$15.93-$20.80
*See total compensation information at the bottom of announcement.
*This position offers a Trainee Status at a pay rate of $15.31 per hour; candidate must meet the minimum qualifications Administrative Secretary level within one (1) year of hire date *
The State of New Hampshire, Bureau of Family Assistance has a full time vacancy for : Executive Secretary
SUMMARY:
Monitors and performs diverse clerical and secretarial support functions to assist in the day to day operations of the Bureau of Family Assistance (BFA) Training Unit and Error Prevention Team (EPT). This position reports to the Training Unit Manager.
MINIMUM QUALIFICATIONS:
YOUR EXPERIENCE COUNTS : Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.
Education: High school diploma or high school equivalency credential. Each additional year of approved formal education may be substituted for one year of required work experience.
Experience: Three years of experience in a secretarial position including supervisory, administrative support, or office management experience.
License/Certification: None required.
RESPONSIBILITIES:
Performs receptionist responsibilities, to include answering incoming telephone calls, assisting callers with general inquiries, triaging calls to Unit staff, returning collateral calls, filing, manage incoming and outgoing office faxes, accepting deliveries and providing visitor assistance.
Monitors, logs and processes Training/EPT Unit emails; responding to those that are within the secretarial role and appropriately triaging others to other appropriate Unit staff as needed.
Manages incoming and outgoing mail and general mail distribution to staff within the Unit.
Answers requests for information and/or trainings that come into the Unit via email, fax or phone and schedules those interested in trainings into appropriate upcoming training sessions and/or provide requested materials timely.
Prepares, monitors, and schedules trainings for BFA staff and external partners. Prepares training materials, secures facilities/rooms for trainings, tracks participation and prepares completion certificates.
Assists with the enrollment process in Moodle, the Units online learning platform, enrolling staff in the system, assigning and resetting passwords, monitoring completion of assigned modules and tracking enrollments and successful completion of courses.
Accesses New HEIGHTS and/or other Unit databases to prepare bi-weekly reports related to the Error Prevention Teams case reviews, document outcomes, identify and track common case processing error elements cited and identify trends and patterns, all of which will assist the Unit Management Team in determining training and policy updates and improvements needed.
Oversees the completion of supply orders and equipment inventories to ensure that office personnel have supplies and equipment needed to perform their responsibilities and to keep unit running smoothly.
DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.
For further information please contact Donna DeRoma, Training Development Manager DONNA.DEROMA@DHHS.NH.GOV, 603271-0646
*TOTAL COMPENSATION INFORMATION
The State of NH total compensation package features an outstanding set of employee benefits, including:
HMO or POS Medical and Prescription Drug Benefits:
The actual value of State-paid health benefits is based on the employee's union status, and employee per pay period health benefit contributions will vary depending on the type of plan selected.
See this link for details on State-paid health benefits:https://das.nh.gov/hr/benefits.html
Value of State's share of Employee's Retirement: 13.85% of pay
Other Benefits:
o Dental Plan at minimal cost for employees and their families ($500-$1800 value)
o Flexible Spending healthcare and childcare reimbursement accounts
o State defined benefit retirement plan and Deferred Compensation 457(b) plan
o Work/life balance flexible schedules, paid holidays and generous leave plan
o $50,000 state-paid life insurance plus additional low cost group life insurance
o Incentive-based Wellness Program (ability to earn up to $500)
Total Compensation Statement Worksheet:
https://das.nh.gov/documents/hr/JobSearch/FINAL TOTAL COMP STATEMENT ISSUE.xlsx
Want the specifics? Explore the Benefits of State Employment on our website:
https://das.nh.gov/hr/documents/BenefitBrochure.pdf
https://das.nh.gov/hr/index.aspx
EOE
TDD Access: Relay NH 1-800-735-2964
Location: US:NH:CONCORD Occupation Category: 43-0000 Office and Administrative Support Occupations Employment Type: FULL-TIME Post Date: 10/24/2024 Close Date: 11/26/2024 Salary: 15.930-20.800 USD
State of New Hampshire Job Posting
Department of Health and Human Services
Bureau of Family Assistance
Main Building Concord NH
Executive Secretary
#12639
$15.93-$20.80
*See total compensation information at the bottom of announcement.
*This position offers a Trainee Status at a pay rate of $15.31 per hour; candidate must meet the minimum qualifications Administrative Secretary level within one (1) year of hire date *
The State of New Hampshire, Bureau of Family Assistance has a full time vacancy for : Executive Secretary
SUMMARY:
Monitors and performs diverse clerical and secretarial support functions to assist in the day to day operations of the Bureau of Family Assistance (BFA) Training Unit and Error Prevention Team (EPT). This position reports to the Training Unit Manager.
MINIMUM QUALIFICATIONS:
YOUR EXPERIENCE COUNTS : Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.
Education: High school diploma or high school equivalency credential. Each additional year of approved formal education may be substituted for one year of required work experience.
Experience: Three years of experience in a secretarial position including supervisory, administrative support, or office management experience.
License/Certification: None required.
RESPONSIBILITIES:
Performs receptionist responsibilities, to include answering incoming telephone calls, assisting callers with general inquiries, triaging calls to Unit staff, returning collateral calls, filing, manage incoming and outgoing office faxes, accepting deliveries and providing visitor assistance.
Monitors, logs and processes Training/EPT Unit emails; responding to those that are within the secretarial role and appropriately triaging others to other appropriate Unit staff as needed.
Manages incoming and outgoing mail and general mail distribution to staff within the Unit.
Answers requests for information and/or trainings that come into the Unit via email, fax or phone and schedules those interested in trainings into appropriate upcoming training sessions and/or provide requested materials timely.
Prepares, monitors, and schedules trainings for BFA staff and external partners. Prepares training materials, secures facilities/rooms for trainings, tracks participation and prepares completion certificates.
Assists with the enrollment process in Moodle, the Units online learning platform, enrolling staff in the system, assigning and resetting passwords, monitoring completion of assigned modules and tracking enrollments and successful completion of courses.
Accesses New HEIGHTS and/or other Unit databases to prepare bi-weekly reports related to the Error Prevention Teams case reviews, document outcomes, identify and track common case processing error elements cited and identify trends and patterns, all of which will assist the Unit Management Team in determining training and policy updates and improvements needed.
Oversees the completion of supply orders and equipment inventories to ensure that office personnel have supplies and equipment needed to perform their responsibilities and to keep unit running smoothly.
DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.
For further information please contact Donna DeRoma, Training Development Manager DONNA.DEROMA@DHHS.NH.GOV, 603271-0646
*TOTAL COMPENSATION INFORMATION
The State of NH total compensation package features an outstanding set of employee benefits, including:
HMO or POS Medical and Prescription Drug Benefits:
The actual value of State-paid health benefits is based on the employee's union status, and employee per pay period health benefit contributions will vary depending on the type of plan selected.
See this link for details on State-paid health benefits:https://das.nh.gov/hr/benefits.html
Value of State's share of Employee's Retirement: 13.85% of pay
Other Benefits:
o Dental Plan at minimal cost for employees and their families ($500-$1800 value)
o Flexible Spending healthcare and childcare reimbursement accounts
o State defined benefit retirement plan and Deferred Compensation 457(b) plan
o Work/life balance flexible schedules, paid holidays and generous leave plan
o $50,000 state-paid life insurance plus additional low cost group life insurance
o Incentive-based Wellness Program (ability to earn up to $500)
Total Compensation Statement Worksheet:
https://das.nh.gov/documents/hr/JobSearch/FINAL TOTAL COMP STATEMENT ISSUE.xlsx
Want the specifics? Explore the Benefits of State Employment on our website:
https://das.nh.gov/hr/documents/BenefitBrochure.pdf
https://das.nh.gov/hr/index.aspx
EOE
TDD Access: Relay NH 1-800-735-2964