City of South Pasadena
Deputy Community Services Director
City of South Pasadena, San Francisco, California, United States, 94199
This recruitment may be closed or extended at any time, with or without notice.
Applicants are encouraged to apply promptly.
Under limited supervision; plans, directs, manages and oversees the operations and activities within the Department of Community Services, including youth, recreation, sports, senior services, and special events; coordinates activities with other divisions, departments and outside agencies; acts as an advisor to management staff; provides complex support to the Director of Community Services; and performs related duties within area of assignment. Provides direct supervision over assigned subordinate full and part-time personnel.
The Deputy Director of Community Services is designated as "at-will". At-will employees serve at the pleasure of the appointing authority, which for this position is the Director of Community Services and incumbents are subject to discharge without cause and without right of appeal. This is a single position classification which is responsible for the activities and operations within the Community Services Department which is not limited to but includes the following programs: Recreation, Community Services, Transit and Senior Programs.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Assists the Director with the management of the day-to-day activities of Community Service Department programs, and participates in the planning, administration and implementation of long term comprehensive Senior Services, Recreation and Transit programs that meets the physical, cultural, social and educational activities and services of all citizens. Participate in the development, revision and implementation of department goals, objectives, policies and procedures. Management and coordination of projects and program using CDBG, Local Return funds, Proposition A for Parks, and Prop 68 with emphasis on Local Return funds and Dial-A-Ride. Prepares and recommends policies and procedures governing the use of parks and facilities. Assist Director with the coordination and implementation of special projects including but not limited to homeless issues, grant administration and analysis, and Capital Improvement Projects. Assist Director with development and management of Lease Agreements, Instructor Contracts, Performer Agreements, Service Agreements and related legal documents. Works closely with the Public Works Department to ensure parks and facilities are maintained and remain in good repair. Evaluates current programs, staff and facilities and recommends improvements; develops comprehensive plans to satisfy future needs for department services; conducts surveys to determine recreational and senior services needs of the community; analyzes community needs as related to departmental programs, recommends new programs and/or the deletion of programs to satisfy community needs. Collaborates with organized community groups and committees to promote and organize programs; acts as department representative at various assigned events; promotes the development and creates neighborhood groups to increase service delivery and promote department programs; recruits volunteers. Proactively engages with nonprofits, school district, key stakeholders and other community organizations. Selects, plans, organizes, and assigns work of assigned employees; develops and establishes work methods and standards; conducts or directs staff training and development; reviews and evaluates employee performance; recommends disciplinary action. Participates in the development of the budget; administers the monitoring of expenditures to assure effective utilization of resources and accomplishment of program objectives within available resources. Administers the writing of grant applications in accordance with funding regulations and City policies; monitors and evaluates projects to assure compliance with grant restrictions. Represents the Recreation Department, Senior, Transit and Community Services to other divisions, departments, elected officials and outside agencies; coordinate assigned activities with other divisions, departments, outside agencies and organizations. Attends and participates in professional group meetings; stay abreast on current trends and innovations within the fields of Recreation, Community Services, Transportation Programming, and Senior Services. Prepares and presents written and oral staff reports to the department director, City Council, commissions and other related agencies and/or community groups. Assume duties of a disaster worker in the event of a locally declared emergency. OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as required. Experience/Training:
Five years of increasingly responsible experience in Community Services/Recreation Programs; including three years of supervising/managing experience. A Bachelor's degree from an accredited college or university in public or business administration, recreation, social services, or a closely related field. Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance may be considered. A master's degree is preferred. Knowledge of:
Modern methods, techniques, principles and procedures used in the planning, development, implementation and monitoring of a variety of contemporary community services programs. Knowledge of operations, services and activities of comprehensive senior services, recreation and transit programs. Knowledge of Federal, State and local laws and regulations, and current trends in Community services delivery. Knowledge in grants and administration, and management of information systems. Demonstrated experience in successfully working with local organizations and the community in achieving assigned work projects and goals. Principles and practices of division and program administration; including budgeting, purchasing and personnel management. Standard program audit evaluation techniques and report writing. Principles and procedures of records keeping and reporting. Principles used in supervision, training, and performance evaluation. Demonstrated experience in successfully "growing" fee based programs and services. Skill to:
The core competencies related to supervision, leadership, and management including consensus building and team building. Managing projects and programs. Prioritizing and assigning work. Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Communicate clearly and concisely, both orally and in writing. Ability to:
Manage and coordinate the work of supervisory, professional, technical, and administrative support personnel. Manage community volunteers and contract workers. Provide administrative and professional leadership and direction for the assigned division. Recommend and implement Community Services Department goals, objectives, and practices for providing effective and efficient delivery of programs and services. Identify, and accurately and effectively respond to community concerns and needs as they pertain to assigned division. Design, develop and implement programs suited to the needs of the community. Interpret and apply Federal, State, and local policies, procedures, laws and regulations. Prepare and present clear and concise written and oral reports. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Work effectively with various segments of the community; develop and maintain harmonious public relations. Analyze, interpret and explain department policies and procedures. Select, supervise, train and evaluate staff. Develop community and organizational support for programs. Ability to operate a computer, calculator, telephone, and portable radio. Ability to understand and respond to the public's and staff's requests for assistance both on the phone and in person. Ability to prepare narrative reports, perform mathematical calculations and sort/file documents. Ability to count money. Ability to sit, stand, stoop or bend for up to eight hours at a time. Ability to lift up to 45 pounds. Ability to get from one location to another in the course of doing business. Ability to make oral presentations. License or Certificate:
Possession of a valid California State Class C driver's license and a good driving record. Must have certification in CPR and First Aid at time of appointment. Special Requirements:
Work hours and days will vary according to program needs, including some weekends, evenings, and holidays. SELECTION PROCEDURE
This recruitment will close at 11:59 p.m. (Pacific Time) on Tuesday, November 26, 2024 or once sufficient number of applications have been received. To be considered, please apply online under “Current Openings.” This recruitment may close, or be extended, at any time, without prior notice. Applicants are encouraged to apply early. Applications will be reviewed for depth and breadth of experience and, level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination before appointment. Only complete applications or applications that meet the minimum requirements will be considered. EQUAL EMPLOYMENT OPPORTUNITY
The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (626) 403-7239. The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work. FAIR CHANCE ACT
The City of South Pasadena will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report (for non-public-safety backgrounds). Find out more about the Fair Chance Act by visiting
https://calcivilrights.ca.gov/fair-chance-act .
FLSA STATUS
Exempt
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EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Assists the Director with the management of the day-to-day activities of Community Service Department programs, and participates in the planning, administration and implementation of long term comprehensive Senior Services, Recreation and Transit programs that meets the physical, cultural, social and educational activities and services of all citizens. Participate in the development, revision and implementation of department goals, objectives, policies and procedures. Management and coordination of projects and program using CDBG, Local Return funds, Proposition A for Parks, and Prop 68 with emphasis on Local Return funds and Dial-A-Ride. Prepares and recommends policies and procedures governing the use of parks and facilities. Assist Director with the coordination and implementation of special projects including but not limited to homeless issues, grant administration and analysis, and Capital Improvement Projects. Assist Director with development and management of Lease Agreements, Instructor Contracts, Performer Agreements, Service Agreements and related legal documents. Works closely with the Public Works Department to ensure parks and facilities are maintained and remain in good repair. Evaluates current programs, staff and facilities and recommends improvements; develops comprehensive plans to satisfy future needs for department services; conducts surveys to determine recreational and senior services needs of the community; analyzes community needs as related to departmental programs, recommends new programs and/or the deletion of programs to satisfy community needs. Collaborates with organized community groups and committees to promote and organize programs; acts as department representative at various assigned events; promotes the development and creates neighborhood groups to increase service delivery and promote department programs; recruits volunteers. Proactively engages with nonprofits, school district, key stakeholders and other community organizations. Selects, plans, organizes, and assigns work of assigned employees; develops and establishes work methods and standards; conducts or directs staff training and development; reviews and evaluates employee performance; recommends disciplinary action. Participates in the development of the budget; administers the monitoring of expenditures to assure effective utilization of resources and accomplishment of program objectives within available resources. Administers the writing of grant applications in accordance with funding regulations and City policies; monitors and evaluates projects to assure compliance with grant restrictions. Represents the Recreation Department, Senior, Transit and Community Services to other divisions, departments, elected officials and outside agencies; coordinate assigned activities with other divisions, departments, outside agencies and organizations. Attends and participates in professional group meetings; stay abreast on current trends and innovations within the fields of Recreation, Community Services, Transportation Programming, and Senior Services. Prepares and presents written and oral staff reports to the department director, City Council, commissions and other related agencies and/or community groups. Assume duties of a disaster worker in the event of a locally declared emergency. OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as required. Experience/Training:
Five years of increasingly responsible experience in Community Services/Recreation Programs; including three years of supervising/managing experience. A Bachelor's degree from an accredited college or university in public or business administration, recreation, social services, or a closely related field. Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance may be considered. A master's degree is preferred. Knowledge of:
Modern methods, techniques, principles and procedures used in the planning, development, implementation and monitoring of a variety of contemporary community services programs. Knowledge of operations, services and activities of comprehensive senior services, recreation and transit programs. Knowledge of Federal, State and local laws and regulations, and current trends in Community services delivery. Knowledge in grants and administration, and management of information systems. Demonstrated experience in successfully working with local organizations and the community in achieving assigned work projects and goals. Principles and practices of division and program administration; including budgeting, purchasing and personnel management. Standard program audit evaluation techniques and report writing. Principles and procedures of records keeping and reporting. Principles used in supervision, training, and performance evaluation. Demonstrated experience in successfully "growing" fee based programs and services. Skill to:
The core competencies related to supervision, leadership, and management including consensus building and team building. Managing projects and programs. Prioritizing and assigning work. Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Communicate clearly and concisely, both orally and in writing. Ability to:
Manage and coordinate the work of supervisory, professional, technical, and administrative support personnel. Manage community volunteers and contract workers. Provide administrative and professional leadership and direction for the assigned division. Recommend and implement Community Services Department goals, objectives, and practices for providing effective and efficient delivery of programs and services. Identify, and accurately and effectively respond to community concerns and needs as they pertain to assigned division. Design, develop and implement programs suited to the needs of the community. Interpret and apply Federal, State, and local policies, procedures, laws and regulations. Prepare and present clear and concise written and oral reports. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Work effectively with various segments of the community; develop and maintain harmonious public relations. Analyze, interpret and explain department policies and procedures. Select, supervise, train and evaluate staff. Develop community and organizational support for programs. Ability to operate a computer, calculator, telephone, and portable radio. Ability to understand and respond to the public's and staff's requests for assistance both on the phone and in person. Ability to prepare narrative reports, perform mathematical calculations and sort/file documents. Ability to count money. Ability to sit, stand, stoop or bend for up to eight hours at a time. Ability to lift up to 45 pounds. Ability to get from one location to another in the course of doing business. Ability to make oral presentations. License or Certificate:
Possession of a valid California State Class C driver's license and a good driving record. Must have certification in CPR and First Aid at time of appointment. Special Requirements:
Work hours and days will vary according to program needs, including some weekends, evenings, and holidays. SELECTION PROCEDURE
This recruitment will close at 11:59 p.m. (Pacific Time) on Tuesday, November 26, 2024 or once sufficient number of applications have been received. To be considered, please apply online under “Current Openings.” This recruitment may close, or be extended, at any time, without prior notice. Applicants are encouraged to apply early. Applications will be reviewed for depth and breadth of experience and, level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination before appointment. Only complete applications or applications that meet the minimum requirements will be considered. EQUAL EMPLOYMENT OPPORTUNITY
The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (626) 403-7239. The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work. FAIR CHANCE ACT
The City of South Pasadena will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report (for non-public-safety backgrounds). Find out more about the Fair Chance Act by visiting
https://calcivilrights.ca.gov/fair-chance-act .
FLSA STATUS
Exempt
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