BridgeBio
Executive Assistant
BridgeBio, San Francisco, California, United States, 94199
About BridgeBio
BridgeBio
is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 20+ drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.
Our focus on scientific excellence and rapid execution aim to translate today's discoveries into tomorrow's medicines. We have U.S. offices in San Francisco, Palo Alto, and Raleigh, with small satellites in other parts of the country. We also have international offices in Montreal, Canada, and Zurich, Switzerland, and are expanding across Europe.
To learn more about our story and company culture, visit us at https://bridgebio.comWho You Are
We seek a professional, take-charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executive's productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments and foster and maintain strong working relationships within all levels of the company and with outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding.
This position will require you to be in the office 3 days/week.ResponsibilitiesProvide administrative support to the VP, Market Access, and multiple Sr. Leaders within the Commercial departmentCalendar, meeting, and event management to coordinate internal and external meetings/events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflictsInterview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviewsHandle all travel (flight, hotel, car) arrangements for domestic and international travelExpense management duties, which include submitting expense reports and receipts in a timely mannerContract Assistance and Liaison: Assist with obtaining Legal approval and routing contracts for signatures (via DocuSign), managing electronic storage (in Gatekeeper), and tracking contract progress to ensure timely executionPurchase Order Requisitions: Manage purchase order requisitions and invoice reconciliation (via Coupa)Provide onboarding support for new hires, including ensuring they are added to distribution lists, invited to meetings, granted building access, and other onboarding tasks. Assist with onboarding meeting scheduling and act as a point of contact for the new hireProvide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and runningProject work as necessary to support each team's goalsNo matter your role at BridgeBio, successful team members are:
Patient Champions, who put patients first and uphold strict ethical standardsEntrepreneurial Operators, who drive toward practical solutions and have an ownership mindsetTruth Seekers, who are detailed, rational, and humble problem solversIndividuals Who Inspire Excellence in themselves and those around themHigh-quality executors, who execute against goals and milestones with quality, precision, and speedEducation, Experience & Skills Requirements4+ years of administrative assistant experienceProactive, one step ahead work ethic, attitude, and approachAble to multi-task and manage multiple calendars, teams, and requestsAbility to drive schedules and agendas with a more profound understanding of the contextSolid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally; High level of confidentiality, discernment, and judgmentDesire to grow and take on your projects and work under pressure while consistently meeting deadlinesGenerally IT savvyExperience working with all levels of management, employees, vendors, and customersAbility to travel occasionally to provide support at events/conferencesHighly proficient in MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and ExcelWhat We OfferPatient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our effortsA culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speakAn unyielding commitment to always putting patients first. Learn more about how we do this hereA de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the scienceA place where you own the vision - both for your program and your own career pathA collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our gameAccess to learning and development resources to help you get in the best professional shape of your lifeRobust and market-competitive compensation & benefits package (Base, Performance Bonus, Equity, health, welfare & retirement programs)Flexible PTORapid career advancement for strong performersPotential ability to work on multiple BridgeBio Pharma programs across multiple therapeutic areas over timePartnerships with leading institutionsCommitment to Diversity, Equity & Inclusion
At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated hourly range for candidates for this role who will work in California. The final hourly rate offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this hourly range may not reflect positions based in other states.
Hourly
$40-$52.80 USD
BridgeBio
is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 20+ drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.
Our focus on scientific excellence and rapid execution aim to translate today's discoveries into tomorrow's medicines. We have U.S. offices in San Francisco, Palo Alto, and Raleigh, with small satellites in other parts of the country. We also have international offices in Montreal, Canada, and Zurich, Switzerland, and are expanding across Europe.
To learn more about our story and company culture, visit us at https://bridgebio.comWho You Are
We seek a professional, take-charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executive's productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments and foster and maintain strong working relationships within all levels of the company and with outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding.
This position will require you to be in the office 3 days/week.ResponsibilitiesProvide administrative support to the VP, Market Access, and multiple Sr. Leaders within the Commercial departmentCalendar, meeting, and event management to coordinate internal and external meetings/events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflictsInterview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviewsHandle all travel (flight, hotel, car) arrangements for domestic and international travelExpense management duties, which include submitting expense reports and receipts in a timely mannerContract Assistance and Liaison: Assist with obtaining Legal approval and routing contracts for signatures (via DocuSign), managing electronic storage (in Gatekeeper), and tracking contract progress to ensure timely executionPurchase Order Requisitions: Manage purchase order requisitions and invoice reconciliation (via Coupa)Provide onboarding support for new hires, including ensuring they are added to distribution lists, invited to meetings, granted building access, and other onboarding tasks. Assist with onboarding meeting scheduling and act as a point of contact for the new hireProvide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and runningProject work as necessary to support each team's goalsNo matter your role at BridgeBio, successful team members are:
Patient Champions, who put patients first and uphold strict ethical standardsEntrepreneurial Operators, who drive toward practical solutions and have an ownership mindsetTruth Seekers, who are detailed, rational, and humble problem solversIndividuals Who Inspire Excellence in themselves and those around themHigh-quality executors, who execute against goals and milestones with quality, precision, and speedEducation, Experience & Skills Requirements4+ years of administrative assistant experienceProactive, one step ahead work ethic, attitude, and approachAble to multi-task and manage multiple calendars, teams, and requestsAbility to drive schedules and agendas with a more profound understanding of the contextSolid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally; High level of confidentiality, discernment, and judgmentDesire to grow and take on your projects and work under pressure while consistently meeting deadlinesGenerally IT savvyExperience working with all levels of management, employees, vendors, and customersAbility to travel occasionally to provide support at events/conferencesHighly proficient in MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and ExcelWhat We OfferPatient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our effortsA culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speakAn unyielding commitment to always putting patients first. Learn more about how we do this hereA de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the scienceA place where you own the vision - both for your program and your own career pathA collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our gameAccess to learning and development resources to help you get in the best professional shape of your lifeRobust and market-competitive compensation & benefits package (Base, Performance Bonus, Equity, health, welfare & retirement programs)Flexible PTORapid career advancement for strong performersPotential ability to work on multiple BridgeBio Pharma programs across multiple therapeutic areas over timePartnerships with leading institutionsCommitment to Diversity, Equity & Inclusion
At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated hourly range for candidates for this role who will work in California. The final hourly rate offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this hourly range may not reflect positions based in other states.
Hourly
$40-$52.80 USD