First Tek
Project Manager 3 (Engineering)
First Tek, Pasco, Washington, us, 99302
POSITION RESPONSIBILITIES
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Plan, initiate, and facilitate Transmission projects from inception to conclusion and in accordance with BPA and industry project management principles and standards.
Facilitate complex large-sized, multi-year projects. Many of these projects are high visibility projects for Senior Management, requiring monthly project status updates.
Responsible for coordination from the Scoping Phase of the project through documented Close Out procedures.
Assist BPA management with implementing project tasks daily (may include multiple projects) regarding time, budget, schedule, and quality. Provide updates and findings to BPA manager.
With oversight and approval from the BPA manager, coordinate activities for designated project(s) to verify that goals or objectives of the project are accomplished within the prescribed time frame and funding parameters.
Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables, and goals.
Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.
Issue project status reports on a regular or as requested basis.
Collaborate with the BPA manager (or assigned designee) to define the frequency and content of status reports from the project team; review and analyze results, troubleshooting concerns or problem areas and provide mitigation options and weighted recommendations.
For large projects, may coordinate and guide other Projects Managers that are managing sub-projects. Draft monthly executive summary report.
Interact and collaborate with external stakeholders, often navigating complex business relationships.
Identify and request resources and resolve resource allocation issues with business units and performance managers. Alert BPA staff of any resource allocation issues and recommend solutions.
Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA performance managers.
Alert BPA manager of and obtain appropriate authorization for any potential changes to project cost, schedule, or performance.
Organize, coordinate, and facilitate the work of project teams and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage.
Work with appropriate BPA manager / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions to build consensus among stakeholders and project team members.
Assist the BPA manager in building and coordinating an effective team and provide recommendations for allocating team members to project tasks.
Support the project team through the project management process (creating and implementing the project management plan); schedule and facilitate team meetings and coordinate activities of sub-teams.
Facilitate "kick-off" meetings with sponsors, stakeholders, and partners and validate approval/buy in of project plans and commitment of resources.
Schedule and facilitate project team meetings and coordinate activities of sub-teams.
Draft project plans, resource strategies and funding estimates required to advance each assigned project / defined effort.
Monitor progress of assigned projects to track timelines, milestones, deadlines, standards and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets or success; provide corrective action recommendations.
Issue project status reports on a regular or as requested basis.
Participate in monthly group level project manager meetings.
Participate in TEP group level project manager meetings.
Support Transmission managers in planning and building new high voltage substations, and upgrading existing substations, including:
Assist with NEPA (National Environmental Policy Act) review.
Assist with land rights review.
Assist with access road planning.
Identify required equipment for procurement.
Assist with design and construction activities.
Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution.
Facilitate the implementation of the project daily (may include multiple projects) regarding scope, budget, schedule, and quality. Provide updates and findings to BPA manager.
Maintain consistent communication with the project sponsor, performance managers, and clients on the progress of the project versus the plan.
Prepare, estimate, recommend, and monitor the budget for the project (monitors project funding and overall budget). Provide data to the BPA manager for review and approval. Alert the BPA manager of any project funding concerns.
Facilitate and monitor/track project budgets (project funding and overall budget).
Facilitate project requirements, milestones, and project expectations; and monitor the project schedule.
Allocate time in the project plan for the project team to attend all recommended training.
Take a proactive stance regarding risk management by alerting the BPA manager to areas of risk.
Anticipate and identify potential areas of risk and obtain guidance from appropriate BPA manager or Contracting Officer (CO).
Track, monitor and facilitate resolution of issues and risks identified within the projects, as well as compliance related dependencies.
Develop, draft and recommend contingency plans to minimize / eliminate risks on an ongoing basis for review and acceptance by appropriate BPA manager / personnel.
Maintain issue, risk, and/or action logs and develop contingency plans and status reports to manage risk.
Alert the BPA manager of any obstacles or work with the sponsor or performance managers and provide recommendations to remove roadblocks so that the team can complete the project.
When necessary, obtain authorization for changes to the project scope, cost, schedule, or performance.
Issue regular status reports, issue final reports or deliverables, and generate and act on lessons learned. All final documents will be reviewed and approved by BPA federal staff.
Conduct project postmortems and create recommendations report to identify successful and unsuccessful project elements.
With approval from the BPA Manager, organize site visits with the project team members, as necessary for the project. Most projects will require at least three site visits. Large projects may require multiple site visits. Site visits may require overnight travel.
Support and facilitate the following functions:
Written and verbal sponsor communication.
Project team communications and coordination.
Inter-project team communications and coordination.
Team meeting and sponsor meeting management.
When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
Provide background information, technical input, options, and recommendations that facilitate project decision-making. This may include, at management request, arrange, attend, and facilitate decision-making meetings with BPA management, executives, and key stakeholders. This work may include, draft agendas, answer technical questions, and present information, options, and recommendations directly to BPA decision-maker(s).
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
A master's degree is preferred. Bachelor's degree in engineering, project management, business administration, computer science, or other closely related technical field is required.
10 years of experience is required with an applicable bachelor's degree.
12 years of experience is required with bachelor's degree not in applicable fields.
Experience should include project management experience on projects relating to some or all the following: (Utility Physical Security and Compliance; High Voltage Substation; and/or Telecommunication Systems). Note: Level 3 is typically responsible for medium-to large-sized projects (25M and higher cost).
Required Technical Skills & Experience (required on matrix)
5 years of demonstrated project management experience on projects using industry standard methods and tools for managing schedules, dependencies, resources, funding, and developing technical specifications and project plans
Experience accurately assessing and estimating project costs.
Experience writing and understanding functional and technical specifications
Experience with developing project schedule timelines to reflect major tasks (planning, design, procurement, construction, testing).
Experience with SharePoint or similar program.
Experience with Visio or similar program
Experience with MS Project or similar program
Preferred Skills & Experience (optional on matrix)
Project Management Professional (PMP) Certification
Additional Requirements (not required on matrix)Valid U.S. Driver's License is required.
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Plan, initiate, and facilitate Transmission projects from inception to conclusion and in accordance with BPA and industry project management principles and standards.
Facilitate complex large-sized, multi-year projects. Many of these projects are high visibility projects for Senior Management, requiring monthly project status updates.
Responsible for coordination from the Scoping Phase of the project through documented Close Out procedures.
Assist BPA management with implementing project tasks daily (may include multiple projects) regarding time, budget, schedule, and quality. Provide updates and findings to BPA manager.
With oversight and approval from the BPA manager, coordinate activities for designated project(s) to verify that goals or objectives of the project are accomplished within the prescribed time frame and funding parameters.
Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables, and goals.
Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.
Issue project status reports on a regular or as requested basis.
Collaborate with the BPA manager (or assigned designee) to define the frequency and content of status reports from the project team; review and analyze results, troubleshooting concerns or problem areas and provide mitigation options and weighted recommendations.
For large projects, may coordinate and guide other Projects Managers that are managing sub-projects. Draft monthly executive summary report.
Interact and collaborate with external stakeholders, often navigating complex business relationships.
Identify and request resources and resolve resource allocation issues with business units and performance managers. Alert BPA staff of any resource allocation issues and recommend solutions.
Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA performance managers.
Alert BPA manager of and obtain appropriate authorization for any potential changes to project cost, schedule, or performance.
Organize, coordinate, and facilitate the work of project teams and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage.
Work with appropriate BPA manager / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions to build consensus among stakeholders and project team members.
Assist the BPA manager in building and coordinating an effective team and provide recommendations for allocating team members to project tasks.
Support the project team through the project management process (creating and implementing the project management plan); schedule and facilitate team meetings and coordinate activities of sub-teams.
Facilitate "kick-off" meetings with sponsors, stakeholders, and partners and validate approval/buy in of project plans and commitment of resources.
Schedule and facilitate project team meetings and coordinate activities of sub-teams.
Draft project plans, resource strategies and funding estimates required to advance each assigned project / defined effort.
Monitor progress of assigned projects to track timelines, milestones, deadlines, standards and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets or success; provide corrective action recommendations.
Issue project status reports on a regular or as requested basis.
Participate in monthly group level project manager meetings.
Participate in TEP group level project manager meetings.
Support Transmission managers in planning and building new high voltage substations, and upgrading existing substations, including:
Assist with NEPA (National Environmental Policy Act) review.
Assist with land rights review.
Assist with access road planning.
Identify required equipment for procurement.
Assist with design and construction activities.
Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution.
Facilitate the implementation of the project daily (may include multiple projects) regarding scope, budget, schedule, and quality. Provide updates and findings to BPA manager.
Maintain consistent communication with the project sponsor, performance managers, and clients on the progress of the project versus the plan.
Prepare, estimate, recommend, and monitor the budget for the project (monitors project funding and overall budget). Provide data to the BPA manager for review and approval. Alert the BPA manager of any project funding concerns.
Facilitate and monitor/track project budgets (project funding and overall budget).
Facilitate project requirements, milestones, and project expectations; and monitor the project schedule.
Allocate time in the project plan for the project team to attend all recommended training.
Take a proactive stance regarding risk management by alerting the BPA manager to areas of risk.
Anticipate and identify potential areas of risk and obtain guidance from appropriate BPA manager or Contracting Officer (CO).
Track, monitor and facilitate resolution of issues and risks identified within the projects, as well as compliance related dependencies.
Develop, draft and recommend contingency plans to minimize / eliminate risks on an ongoing basis for review and acceptance by appropriate BPA manager / personnel.
Maintain issue, risk, and/or action logs and develop contingency plans and status reports to manage risk.
Alert the BPA manager of any obstacles or work with the sponsor or performance managers and provide recommendations to remove roadblocks so that the team can complete the project.
When necessary, obtain authorization for changes to the project scope, cost, schedule, or performance.
Issue regular status reports, issue final reports or deliverables, and generate and act on lessons learned. All final documents will be reviewed and approved by BPA federal staff.
Conduct project postmortems and create recommendations report to identify successful and unsuccessful project elements.
With approval from the BPA Manager, organize site visits with the project team members, as necessary for the project. Most projects will require at least three site visits. Large projects may require multiple site visits. Site visits may require overnight travel.
Support and facilitate the following functions:
Written and verbal sponsor communication.
Project team communications and coordination.
Inter-project team communications and coordination.
Team meeting and sponsor meeting management.
When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
Provide background information, technical input, options, and recommendations that facilitate project decision-making. This may include, at management request, arrange, attend, and facilitate decision-making meetings with BPA management, executives, and key stakeholders. This work may include, draft agendas, answer technical questions, and present information, options, and recommendations directly to BPA decision-maker(s).
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
A master's degree is preferred. Bachelor's degree in engineering, project management, business administration, computer science, or other closely related technical field is required.
10 years of experience is required with an applicable bachelor's degree.
12 years of experience is required with bachelor's degree not in applicable fields.
Experience should include project management experience on projects relating to some or all the following: (Utility Physical Security and Compliance; High Voltage Substation; and/or Telecommunication Systems). Note: Level 3 is typically responsible for medium-to large-sized projects (25M and higher cost).
Required Technical Skills & Experience (required on matrix)
5 years of demonstrated project management experience on projects using industry standard methods and tools for managing schedules, dependencies, resources, funding, and developing technical specifications and project plans
Experience accurately assessing and estimating project costs.
Experience writing and understanding functional and technical specifications
Experience with developing project schedule timelines to reflect major tasks (planning, design, procurement, construction, testing).
Experience with SharePoint or similar program.
Experience with Visio or similar program
Experience with MS Project or similar program
Preferred Skills & Experience (optional on matrix)
Project Management Professional (PMP) Certification
Additional Requirements (not required on matrix)Valid U.S. Driver's License is required.