Amtrak
Project Controls Mgr - Change (Hybrid) - Philadelphia or Washington D
Amtrak, Phila, Pennsylvania, United States, 19117
Reference #: 1219140100 This role can be headquartered in Philadelphia, PA or Washington DC.
Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.
Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.
SUMMARY OF DUTIES: The Project Controls Manager - Change is responsible for leading a team in support of Capital Delivery (CAPD) Project Controls requirements and processes as well as coaching and advising Project Control Practitioners and Project Managers (PM) on these requirements. Individuals in this role will provide dedicated support to several Delivery Arms in CAPD responsible for coaching and advising on guidelines and procedures, change management and reporting functions in CAPD. The Project Controls Manager - Change will also be responsible for creation of reports for Senior and Executive Leadership as well as external regulatory stakeholders. Individuals in this role may also support the Reimbursable workflow for assigned Reimbursable Projects ensuring timely reconciliation of expenditures and invoice disputes to secure FRA Funding and 3rd Party reimbursement to Amtrak.
ESSENTIAL FUNCTIONS: * Works with PM's and project controls practitioners coaching and advising on CAPD procedures and guidelines. * Supports and advises on all aspects of the Change Management process and utilization of tools for Change Request, Change Control Board (CCB) and reprogramming. * Facilitate and lead weekly CCB meetings coordinating with leadership and project teams. * Supports Delivery Arms in the creation of CR guidelines for their department and reviews CR to provide feedback on use and adherence to guidelines. * Advises and assists PM on the use of project management and reporting tools such as EPPM/Masterworks and the CAPD dashboard, reviews data entered and provides feedback to support compliance with requirements. * Manages the collection of data for monthly quarterly, annual and ad hoc reporting for stakeholders including Amtrak Executive and Senior Leadership and stakeholders including the NECC and FRA. * Validates and performs quality checks and audits on project data collected for reporting. * Develops or implements reporting mechanisms on project performance against plan, such as dashboards or presentations for the project delivery and reimbursable portfolios and feeds the pertinent data to ensure a cohesive picture of the program and/or portfolio, including variance analysis required to defend departmental results. * Leads their team in support of the Fiscal Year Annual Operating Process. * Trains their team on project controls business processes or tools associated to assigned functions and communicates updates. * Partners with internal and external stakeholders such as the Federal Railroad Administration, Departments of Transportation and NECC for the reimbursable portfolio and reporting. * Acts as a liaison between project staff and the Project Management Office. * Develops and maintains project controls business processes, tools, or tracking logs associated to assigned functions. * Creates workflow diagrams, S Ps, procedures, training materials, and other similar products to support the business functions. * Supports implementation of Capital Delivery Arms PMO project / program management directives. * Performs other related duties in support of Capital Delivery.
MINIMUM QUALIFICATIONS: * Bachelor's degree or an equivalent combination of training, education and work experience may be considered in lieu of a degree. * Demonstrated experience managing/supervising a team to achieve performance results. * Demonstrated project controls and financial skills (project financial reporting, project progress reporting, metrics) * Experience analyzing project performance metrics, performance analysis, dashboards, and creating reports for internal and external stakeholders. * Ability to organize information such performance metrics, procedures and guidelines and present to internal and external stakeholders. * Ability to work independently and manage a team with remote workers. * Strong focus on collaboration, team building, and customer service. * Effectiveness working diplomatically across teams with varying objectives. * Strong oral and written communication skills. * Experienced SharePoint, Microsoft Application Suite including but not limited to Excel, Word, PowerPoint * Ability to learn various Amtrak systems such as SAP, Ariba on Demand, Maximo EPPM and AIMS. * Must have work authorization in the United States
PREFERRED QUALIFICATIONS: * 5 - 7+ years of relevant work experience * Knowledge of principles and practices of project management through all phases of the project lifecycle. * Understanding of project financial reporting, forecasting, analysis, and monitoring capital project/program/portfolio funding and/or budget. * Experience with CAPD procedures and guidelines and systems. * Ability to analyze technical information and communicate to a non-technical audience. * Experience or training working in a PMIS project management information system. * Advanced experience with Change Management processes * Strong analytical skills * Advanced Excel skills * PMP certification * Experience with Power Applications * Experience with databases
WORK ENVIRONMENT: * Hybrid work arrangement with at least three days/week at an Amtrak location. * Will require occasional travel to Amtrak offices
COMMUNICATIONS AND INTERPERSONAL SKILLS: Must have excellent oral and written communication skills.
PAY TRANSPARENCY: The salary range is$113,200-$146,664.Pay is based on several factors includingbut not limited to education, work experience, certifications,internal equity,etc.Depending on an employee's assigned worksite or location, Amtrak may consider ageo-pay differential to be applied to the employee's base salary. Amtrak may offeradditional incentive and pay programs to recognize and reward our employees,including a short-term incentive bonus based upon factors such as individual andcompany performance that is commensurate with the level of the position and/orlong-term incentive plan compensation. In addition to your salary, Amtrak offers acomprehensive benefit package that includes health, dental, and vision plans; healthsavings accounts; wellness programs; flexible spending accounts; 401K retirementplan with employer match; life insurance; short and long term disability insurance;paid time off; back-up care; adoption assistance; surrogacy assistance;reimbursement of education expenses; Public Service Loan Forgiveness eligibility;Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learnmore about our be
Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.
Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.
SUMMARY OF DUTIES: The Project Controls Manager - Change is responsible for leading a team in support of Capital Delivery (CAPD) Project Controls requirements and processes as well as coaching and advising Project Control Practitioners and Project Managers (PM) on these requirements. Individuals in this role will provide dedicated support to several Delivery Arms in CAPD responsible for coaching and advising on guidelines and procedures, change management and reporting functions in CAPD. The Project Controls Manager - Change will also be responsible for creation of reports for Senior and Executive Leadership as well as external regulatory stakeholders. Individuals in this role may also support the Reimbursable workflow for assigned Reimbursable Projects ensuring timely reconciliation of expenditures and invoice disputes to secure FRA Funding and 3rd Party reimbursement to Amtrak.
ESSENTIAL FUNCTIONS: * Works with PM's and project controls practitioners coaching and advising on CAPD procedures and guidelines. * Supports and advises on all aspects of the Change Management process and utilization of tools for Change Request, Change Control Board (CCB) and reprogramming. * Facilitate and lead weekly CCB meetings coordinating with leadership and project teams. * Supports Delivery Arms in the creation of CR guidelines for their department and reviews CR to provide feedback on use and adherence to guidelines. * Advises and assists PM on the use of project management and reporting tools such as EPPM/Masterworks and the CAPD dashboard, reviews data entered and provides feedback to support compliance with requirements. * Manages the collection of data for monthly quarterly, annual and ad hoc reporting for stakeholders including Amtrak Executive and Senior Leadership and stakeholders including the NECC and FRA. * Validates and performs quality checks and audits on project data collected for reporting. * Develops or implements reporting mechanisms on project performance against plan, such as dashboards or presentations for the project delivery and reimbursable portfolios and feeds the pertinent data to ensure a cohesive picture of the program and/or portfolio, including variance analysis required to defend departmental results. * Leads their team in support of the Fiscal Year Annual Operating Process. * Trains their team on project controls business processes or tools associated to assigned functions and communicates updates. * Partners with internal and external stakeholders such as the Federal Railroad Administration, Departments of Transportation and NECC for the reimbursable portfolio and reporting. * Acts as a liaison between project staff and the Project Management Office. * Develops and maintains project controls business processes, tools, or tracking logs associated to assigned functions. * Creates workflow diagrams, S Ps, procedures, training materials, and other similar products to support the business functions. * Supports implementation of Capital Delivery Arms PMO project / program management directives. * Performs other related duties in support of Capital Delivery.
MINIMUM QUALIFICATIONS: * Bachelor's degree or an equivalent combination of training, education and work experience may be considered in lieu of a degree. * Demonstrated experience managing/supervising a team to achieve performance results. * Demonstrated project controls and financial skills (project financial reporting, project progress reporting, metrics) * Experience analyzing project performance metrics, performance analysis, dashboards, and creating reports for internal and external stakeholders. * Ability to organize information such performance metrics, procedures and guidelines and present to internal and external stakeholders. * Ability to work independently and manage a team with remote workers. * Strong focus on collaboration, team building, and customer service. * Effectiveness working diplomatically across teams with varying objectives. * Strong oral and written communication skills. * Experienced SharePoint, Microsoft Application Suite including but not limited to Excel, Word, PowerPoint * Ability to learn various Amtrak systems such as SAP, Ariba on Demand, Maximo EPPM and AIMS. * Must have work authorization in the United States
PREFERRED QUALIFICATIONS: * 5 - 7+ years of relevant work experience * Knowledge of principles and practices of project management through all phases of the project lifecycle. * Understanding of project financial reporting, forecasting, analysis, and monitoring capital project/program/portfolio funding and/or budget. * Experience with CAPD procedures and guidelines and systems. * Ability to analyze technical information and communicate to a non-technical audience. * Experience or training working in a PMIS project management information system. * Advanced experience with Change Management processes * Strong analytical skills * Advanced Excel skills * PMP certification * Experience with Power Applications * Experience with databases
WORK ENVIRONMENT: * Hybrid work arrangement with at least three days/week at an Amtrak location. * Will require occasional travel to Amtrak offices
COMMUNICATIONS AND INTERPERSONAL SKILLS: Must have excellent oral and written communication skills.
PAY TRANSPARENCY: The salary range is$113,200-$146,664.Pay is based on several factors includingbut not limited to education, work experience, certifications,internal equity,etc.Depending on an employee's assigned worksite or location, Amtrak may consider ageo-pay differential to be applied to the employee's base salary. Amtrak may offeradditional incentive and pay programs to recognize and reward our employees,including a short-term incentive bonus based upon factors such as individual andcompany performance that is commensurate with the level of the position and/orlong-term incentive plan compensation. In addition to your salary, Amtrak offers acomprehensive benefit package that includes health, dental, and vision plans; healthsavings accounts; wellness programs; flexible spending accounts; 401K retirementplan with employer match; life insurance; short and long term disability insurance;paid time off; back-up care; adoption assistance; surrogacy assistance;reimbursement of education expenses; Public Service Loan Forgiveness eligibility;Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learnmore about our be