Advancement Systems Specialist

Company DescriptionAugsburg

University has maintained a strong academic reputation defined by

excellence in the liberal arts and professional studies since 1869. A

safe and welcoming campus in the heart of Minneapolis, Augsburg offers

undergraduate and graduate degrees to nearly 3,200 diverse students.Augsburg’s

mission is to educate students to be informed citizens, thoughtful

stewards, critical thinkers, and responsible leaders. The Augsburg

experience is supported by an engaged community that is committed to

intentional diversity in its life and work. An Augsburg education is

defined by excellence in the liberal arts and professional studies,

guided by the faith and values of the Lutheran church, and shaped by its

urban and global settings.Augsburg invites individuals who share

our mission and commitment to intentional diversity, equity, inclusion

and belonging to join our community.

In particular, Augsburg invites

BIPOC, LGBTQIA+, individuals with disabilities, women, veterans and

those from underrepresented or marginalized backgrounds are encouraged

to apply.

Summary of PositionThe

Advancement Systems Specialist supports the Institutional Advancement

team by maintaining constituent relationships and supporting the

university’s fundraising goals by performing a variety of complex duties

associated with highly confidential data entry and management. The

person in this role accurately records all donations in the fundraising

database, maintains and updates donor records, and ensures compliance

with legal and organizational standards. They are also responsible for

generating acknowledgment letters and tax receipts for donors, preparing

detailed daily reports on donor activities for administrative

accounting, and collaborating with various internal teams to support

fundraising efforts. Additionally, the role involves identifying process

improvements to enhance the efficiency and accuracy of gift processing.Primary ResponsibilitiesAccurately

enter all donations into the university’s fundraising database,

ensuring all details, such as donor information, gift amounts, and

designations, are correctly and efficiently captured.Manage recurring gifts, pledge reminders, and tracking details about Augsburg-owned insurance policies.Scan,

file, and maintain files of gift documentation, signed agreements, and

correspondence from constituents. Proof scanning and filing completed by

student workers.Maintain and update donor records, including changes in contact information, donor preferences, and other relevant data.Support

events that involve charitable giving or alumni participation is

tracked in our office by adding and maintaining registrants in events,

sending simple RSVP reports, and working at IA events like homecoming.Ensure data accuracy by using queries and exports to check work weekly.Generate and send tax receipts to donors for their contributions, complying with legal and organizational requirements.Prepare and send acknowledgment letters or emails to donors, ensuring timely and accurate communication.Generate

reports on donations and donor activities for use by administrative

accounting, the advancement team, senior management, and other

stakeholders. This may include daily, weekly, or monthly reports

detailing the volume and nature of gifts received.Ensure all

gift entry processes comply with legal requirements, including those

related to charitable giving, data privacy, and financial regulations.Maintain

thorough documentation of all transactions and communications related

to donations, including recording interactions on the constituent’s

record in the database and other donor correspondence (ex. signed gift

and fund agreements).Work closely with other departments within

Institutional Advancement, such as Major Gifts, Annual Giving, and

Alumni Relations, to support coordinated fundraising efforts.Occasionally interact with donors or external vendors, providing support and information as needed.Identify and implement improvements in gift processing procedures to enhance efficiency and accuracy.Be

available to answer questions for members of our division, campus

partners, and our supporters about Institutional Advancement events, how

to make a gift, and giving history.Other duties as apparent or assigned by supervisor(s).Work Environment and Physical DemandsTypical work environment is an office. Sedentary work for long periods of time.Regular computer and phone use.Occasional work on evenings or weekends for events is expected.Optional hybrid work schedule: in-office four (4) days per week and remote work one (1) day per week.Qualifications

The

ideal candidate is a person who can meticulously track a wide array of

details, and manage overlapping projects with various timelines while

staying on top of daily deadlines. This position in the office four (4)

days per week and one (1) day hybrid if desired.Minimum QualificationsBachelors degree.Two (2) years of relevant professional experience.Experience working with databases and performing data entry.Knowledge of Raiser’s Edge software.Highly proficient with Microsoft Office Suite (Word, Excel, and PowerPoint).Proficient in Google Suite (Mail, Calendar, Drive, and Docs).Preferred QualificationsAdministrative experience in fundraising, data entry, sales support, customer service, or similar work.Professional experience in a higher education setting.Knowledge, Skills, AbilitiesAbility to work effectively in a diverse work environment.Outstanding organizational skills, accuracy, and attention to detail.Collaborative style with the ability to work independently or with little supervision.Proactive self-starter and proven ability in taking initiative.Ability to successfully prioritize and manage multiple projects with differing timelines.Ability to lead and teach others.Committed to maintaining strict confidentiality.Application Instructions:All applicants must attach the following for consideration:Resume (required)Cover Letter (required)Benefits at AugsburgAugsburg University offers a competitive and comprehensive total rewards program including:Medical, dental and vision coverageA generous 403(b) matching program with an employer contributions of up to 8% upon eligibilityUp

to 100% tuition remission for employees, spouses and dependents, and

participation in the Tuition Exchange program with colleges and

universities throughout the USGenerous paid time-off, including

14 paid holidays, 12 sick days, 2 community service days, and vacation

of up to 22 days per year immediately upon hireEmployer-paid STD, LTD and life insuranceEmployee Assistance Program (EAP) for all employeesEqual Opportunity and Affirmative Action StatementAugsburg

is an equal opportunity employer and does not discriminate on the basis

of gender, sexual orientation, marital status, gender identity, race,

age, disability, religion, national origin, color, or any other

protected class.Augsburg University is committed to

providing equal employment opportunity to all applicants and employees

regardless of their race, color, creed, religion, gender, age, national

origin, familial status, disability, veteran status, sexual orientation,

gender identity, gender expression, marital status or public assistance

status, or any other characteristic protected by federal, state, or

local law.If you need a reasonable accommodation to complete our

application process, please contact our Human Resources Department at

phone number: 612-330-1058 or email: hr@augsburg.edu

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