UPMC
Admin Assistant - Senior (Orthopaedic Surgery, Oakland)
UPMC, Pittsburgh, Pennsylvania, United States, 15222
**University of Pittsburgh Physicians Department of Orthopaedic Surgery is hiring a full-time Administrative Assistant to join their team in Oakland.**
This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings, weekends, and select holidays off. This position will primarily be responsible for supporting the Orthopaedic Surgeons in an administrative capacity.
**Purpose:**
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.
**Responsibilities:**
+ Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
+ Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
+ Plans conferences for department and department head.
+ Under general direction, provides varied administrative support to a department or group of professionals.
+ May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
+ Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
+ Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
+ High school diploma or equivalent.
+ 5 years experience in an increasingly responsible administrative support role.
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
+ Ability to use applicable MS Suite products.
+ Advanced knowledge of business processes and procedures.
+ Working knowledge of accounting and financial principles and functions.
+ Ability to analyze data.
+ Ability to use discretion and independent judgment. **Licensure, Certifications, and Clearances:**
+ Act 34
**UPMC is an Equal Opportunity Employer/Disability/Veteran**
This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings, weekends, and select holidays off. This position will primarily be responsible for supporting the Orthopaedic Surgeons in an administrative capacity.
**Purpose:**
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.
**Responsibilities:**
+ Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
+ Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
+ Plans conferences for department and department head.
+ Under general direction, provides varied administrative support to a department or group of professionals.
+ May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
+ Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
+ Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
+ High school diploma or equivalent.
+ 5 years experience in an increasingly responsible administrative support role.
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
+ Ability to use applicable MS Suite products.
+ Advanced knowledge of business processes and procedures.
+ Working knowledge of accounting and financial principles and functions.
+ Ability to analyze data.
+ Ability to use discretion and independent judgment. **Licensure, Certifications, and Clearances:**
+ Act 34
**UPMC is an Equal Opportunity Employer/Disability/Veteran**