San Jacinto Community College District
Administrative Assistant
San Jacinto Community College District, Pasadena, Texas, United States, 77502
Administrative Assistant - District Office
Essential Job Functions:
* Provides administrative support to department lead and faculty members.* Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades and class rolls.* Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.* Enters student data for new, transition and current students, ie; maintains various computer-based records/files and create classes.* Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions.* Banner Entry via several banner programs.* Schedules and coordinates multiple meetings to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.* Schedules room reservations.* Facilitates preparation of curriculum revisions and development of curriculum for new programs.* Travel arrangements, Parking Reimbursements.
Additional Job Functions:
* Processes Payroll.* Orders exams.* Orders inventory supplies, Submit Expenses, Maintains P Card needs.* Types letters, memos, substitute forms, reports to include state reporting as required.* Processes requisitions and invoices as needed.* Budget Planning and preparation to include end of fiscal year.* Proctors as needed and Help with recruiting development needs.* Collects and processes Course Folders, prepare affidavits of Graduation and certificates.* Work Business Office as required to include attend training class for this need.
Knowledge, Skills and Abilities:
* Ability to demonstrate the College values* Must project a professional image, have excellent telephone etiquette and communication skills* Must be extremely accurate and have excellent proofreading, grammar and spelling skills* Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment* Basic skill level in Microsoft Office (Word, Excel & PowerPoint)
Required Education:
* High school diploma or equivalent
Preferred Education:
* Above requirement plus one year of specialized or technical training beyond high school
Required Experience:
* Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
Preferred Experience:
* Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply.
Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.
Salary Grade: 103
Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule
Requisition Number: req5566
Posting Close Date: 12/2/2024
Essential Job Functions:
* Provides administrative support to department lead and faculty members.* Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades and class rolls.* Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.* Enters student data for new, transition and current students, ie; maintains various computer-based records/files and create classes.* Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions.* Banner Entry via several banner programs.* Schedules and coordinates multiple meetings to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.* Schedules room reservations.* Facilitates preparation of curriculum revisions and development of curriculum for new programs.* Travel arrangements, Parking Reimbursements.
Additional Job Functions:
* Processes Payroll.* Orders exams.* Orders inventory supplies, Submit Expenses, Maintains P Card needs.* Types letters, memos, substitute forms, reports to include state reporting as required.* Processes requisitions and invoices as needed.* Budget Planning and preparation to include end of fiscal year.* Proctors as needed and Help with recruiting development needs.* Collects and processes Course Folders, prepare affidavits of Graduation and certificates.* Work Business Office as required to include attend training class for this need.
Knowledge, Skills and Abilities:
* Ability to demonstrate the College values* Must project a professional image, have excellent telephone etiquette and communication skills* Must be extremely accurate and have excellent proofreading, grammar and spelling skills* Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment* Basic skill level in Microsoft Office (Word, Excel & PowerPoint)
Required Education:
* High school diploma or equivalent
Preferred Education:
* Above requirement plus one year of specialized or technical training beyond high school
Required Experience:
* Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
Preferred Experience:
* Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply.
Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.
Salary Grade: 103
Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule
Requisition Number: req5566
Posting Close Date: 12/2/2024