University of Minnesota
HR Generalist I
University of Minnesota, Minneapolis, Minnesota, United States, 55400
Apply for Job Job ID 365282Location All Other -See Job DescriptionJob Family Human ResourcesFull/Part Time Full-TimeRegular/Temporary RegularJob Code 8181GTEmployee Class Civil ServiceAdd to Favorite Jobs Email this JobAbout the Job
By upholding the highest standards of professionalism, integrity, and service, the Human Resources (HR) team at The Hormel Institute aims to be trusted advisors and partners to all stakeholders, ensuring the organization's long-term success and sustainability. The responsibilities of the HR department are multifaceted and encompass various functions aimed at managing its most valuable asset. The HR team is actively responsible for several core functions including: compliance with UMN policies, employment-based visas, acting as a liaison with other OHR and UMN units, talent acquisition, performance management, talent development, payroll, contract advising and interpretation, employee and labor relations, safety and compliance, employee engagement, and serving as both a key business partner and consultant. The HR team at The Hormel Institute partners with leaders in attracting, developing, and retaining a diverse and talented workforce that drives success and innovation.
The HR Generalist is responsible for overseeing various HR functions, including recruitment, performance management, data integrity, and compliance with related employment policies and procedures. This role requires the ability to manage multiple HR processes, ensuring a positive workplace environment, and addressing employee concerns while aligning HR strategies with business objectives. The HR Generalist also supports the development and implementation of HR policies. Working under the direction of the HR Manager and alongside other HR team members, this position requires strong communication, problem-solving, and organizational skills to foster an inclusive and productive workplace environment.
Key Duties-
Serve as the primary time and absence administrator.- Oversee all payroll processing procedures.- Monitor leave of absence requests and return to work plans.- Manage all HRMS data entry and ensure overall data integrity.- Maintain Person of Interest accounts, records, and access.- Track appointment dates for temporary, casual, and student employees.- Provide general HR support across all staff and faculty positions.- Assist in development of compliant and inclusive HR policies and processes.- Serve as a backup to other HR team members.- Actively participate in learning and development opportunities, workshops, and training to stay current on policies and legal requirements.
Focus of Job Responsibilities
General Human Resources Support - 40%
- Schedule and take notes during HR Team meetings.Create job aides and templates to support staff and faculty in performing various tasks or following internal processes (i.e. time reporting, accessing HR-related systems, submitting requests, etc.).- Participate in program and administrative planning as well as assist in the execution of HR standard operating procedures.- Respond to general HR inquiries and requests.- Evaluate inquiries and concerns and coordinate with the HR Manager to problem-solve employee relations issues related to governing rules and contracts.- Update HR projects and timelines using our project management tool.- Monitor Safety of Minors compliance including background checks and training requirements.- Maintain Person of Interest (POI) accounts.- Partner with supervisors, HR Manager, and Community Outreach & Education team on temporary and student appointments, ensuring proper notice is given and data is updated.- Partner with supervisors, HR Manager, and Leave Administration Team on leave of absences and return to work plans to ensure alignment and accuracy.
Time and Absence Administration - 25%
- Serve as the primary contact as the Time and Absence Administrator.- Audit bi-weekly payroll for accuracy and managerial approval.- Audit abstract and pre-confirmation reports to ensure accuracy.- Monitor deadlines for entry and approvals.- Input and monitor entries for off-cycle payments, retro payments, augmentations, and lump sum payments.- Work in collaboration with Central Payroll and the HR Manager to ensure alignment with processes and policies.- Create communications related to payroll updates/changes with support from the HR Manager.- Monitor compliance with labor-represented probations, step increases, stability payments, etc. according to their respective contracts with guidance from the HR Manager.- Resolve payroll discrepancies such as advising employees of under/over payments and initiating collection, or reconciliation as needed.
Human Resource Management System Administration - 15%
- Ensure overall data integrity in PeopleSoft by entering, updating, and auditing appointment data and detailing all HR processes promptly (i.e., hires, transfers, leaves, salary increases, retro payments, contract renewals, terminations, etc.).- Enter and maintain job information of new, current, and terminated employees.- Process daily HRMS entries while guaranteeing adherence to applicable HR-related laws and University policies and procedures. Retain all relevant documentation.- Compile and present HRMS reports identified by management.- Audit weekly HRMS reports for accuracy and follow proper procedures to resolve discrepancies.- Problem-solve system and data issues.- Initiate and respond to inquiries concerning non-routine issues and identify potential approaches and solutions
Employee Engagement, Immigration & DEI Support - 10%
- Facilitate enrollment processing of SHBP insurance for new J-1 Research Scholars to cover the "gap" before employer insurance begins.- Assist Employee Engagement & Immigration Manager in administrative procedures related to employment-based visas and reporting requirements.- Partner with Employee Engagement & Immigration Manager and the HR Manager to track valid work authorization of employees on nonimmigrant and immigrant visas.- Proactively assist managing the reverification processes for employees with expiring work authorization.- Conduct periodic audits of I-9 forms and employment verification records to identify and rectify any discrepancies.- Provide support as needed for training, workshops, & presentations, including editing assistance with communication/PowerPoints, etc.
Other Related Duties as Assigned - 10%
The Research and Innovation Office (RIO) and The Hormel Institute endorses a "work with flexibility" approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote. Because we are a land-grant institution that serves the state, the University will continue to- in most cases- expect employees to live in Minnesota.
This position has been designated as eligible for Flexible Work Profile One.Flexible Work Profile One is expected to work primarily on-site. Your office will be located at The Hormel Institute in Austin, MN. The Hormel Institute management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.Qualifications
Required Qualifications- BA/BS degree or a combination of education and/or professional work experience to equal at least four years.- Experience with HRMS systems.- Experience processing payroll for various employee groups/types.- Commitment to building a culture that respects and embraces diversity, inclusion, and equity.
Preferred Qualifications- Experience using PeopleSoft.- Experience with project management software.- Experience working successfully within a sophisticated, highly matrixed environment such as higher education, non-profit or the public sector.- Experience supporting HR in a unionized environment.- Knowledge of FMLA and leave of absence procedures.
Skills- A highly effective team player, with the ability to also be independently effective.- Experience analyzing and solving complex situations and issues clearly, creatively, and critically.- Demonstrated clear and excellent oral, written, and interpersonal communication skills.- Demonstrated organizational skills, timeliness, accuracy, and attention to detail.- Ability to anticipate the needs of others and take appropriate action as needed.- Demonstrated ability to build credibility and trust, as well as create and maintain strong relationships in a highly collaborative environment.About the Department
The Hormel Institute is an independent biomedical research institution within the University of Minnesota's Research and Innovation Office. Established in 1942, our mission is to conduct research and provide education in the biological sciences with applications in medicine and agriculture, specifically by understanding, treating, and controlling cancer and other chronic diseases. The Hormel Institute serves as a center of technical and educational expertise for the benefit of the local community, the State of Minnesota, and beyond. We are located in the uniquely diverse rural community of Austin, MN, conveniently only 35 miles from Rochester, MN, and 100 miles (1.5 hours) south of Minneapolis/St. Paul. The Hormel Institute is committed to fostering a work environment that promotes inclusive excellence, supportive employee practices, and encourages diversity of thought that drives innovation and creativity in our science.
Pay and Benefits
Pay Range: $53,000 - $66,000; depending on education/qualifications/experience.Time Appointment: 75%-100% Appointment Position Type: Civil-Service & Non-Faculty Labor Represented StaffPlease visit the Office of Human Resources website for more information regarding benefit eligibility.The University offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costEmployee Transit Pass with free or reduced rates in the Twin Cities metro area
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
By upholding the highest standards of professionalism, integrity, and service, the Human Resources (HR) team at The Hormel Institute aims to be trusted advisors and partners to all stakeholders, ensuring the organization's long-term success and sustainability. The responsibilities of the HR department are multifaceted and encompass various functions aimed at managing its most valuable asset. The HR team is actively responsible for several core functions including: compliance with UMN policies, employment-based visas, acting as a liaison with other OHR and UMN units, talent acquisition, performance management, talent development, payroll, contract advising and interpretation, employee and labor relations, safety and compliance, employee engagement, and serving as both a key business partner and consultant. The HR team at The Hormel Institute partners with leaders in attracting, developing, and retaining a diverse and talented workforce that drives success and innovation.
The HR Generalist is responsible for overseeing various HR functions, including recruitment, performance management, data integrity, and compliance with related employment policies and procedures. This role requires the ability to manage multiple HR processes, ensuring a positive workplace environment, and addressing employee concerns while aligning HR strategies with business objectives. The HR Generalist also supports the development and implementation of HR policies. Working under the direction of the HR Manager and alongside other HR team members, this position requires strong communication, problem-solving, and organizational skills to foster an inclusive and productive workplace environment.
Key Duties-
Serve as the primary time and absence administrator.- Oversee all payroll processing procedures.- Monitor leave of absence requests and return to work plans.- Manage all HRMS data entry and ensure overall data integrity.- Maintain Person of Interest accounts, records, and access.- Track appointment dates for temporary, casual, and student employees.- Provide general HR support across all staff and faculty positions.- Assist in development of compliant and inclusive HR policies and processes.- Serve as a backup to other HR team members.- Actively participate in learning and development opportunities, workshops, and training to stay current on policies and legal requirements.
Focus of Job Responsibilities
General Human Resources Support - 40%
- Schedule and take notes during HR Team meetings.Create job aides and templates to support staff and faculty in performing various tasks or following internal processes (i.e. time reporting, accessing HR-related systems, submitting requests, etc.).- Participate in program and administrative planning as well as assist in the execution of HR standard operating procedures.- Respond to general HR inquiries and requests.- Evaluate inquiries and concerns and coordinate with the HR Manager to problem-solve employee relations issues related to governing rules and contracts.- Update HR projects and timelines using our project management tool.- Monitor Safety of Minors compliance including background checks and training requirements.- Maintain Person of Interest (POI) accounts.- Partner with supervisors, HR Manager, and Community Outreach & Education team on temporary and student appointments, ensuring proper notice is given and data is updated.- Partner with supervisors, HR Manager, and Leave Administration Team on leave of absences and return to work plans to ensure alignment and accuracy.
Time and Absence Administration - 25%
- Serve as the primary contact as the Time and Absence Administrator.- Audit bi-weekly payroll for accuracy and managerial approval.- Audit abstract and pre-confirmation reports to ensure accuracy.- Monitor deadlines for entry and approvals.- Input and monitor entries for off-cycle payments, retro payments, augmentations, and lump sum payments.- Work in collaboration with Central Payroll and the HR Manager to ensure alignment with processes and policies.- Create communications related to payroll updates/changes with support from the HR Manager.- Monitor compliance with labor-represented probations, step increases, stability payments, etc. according to their respective contracts with guidance from the HR Manager.- Resolve payroll discrepancies such as advising employees of under/over payments and initiating collection, or reconciliation as needed.
Human Resource Management System Administration - 15%
- Ensure overall data integrity in PeopleSoft by entering, updating, and auditing appointment data and detailing all HR processes promptly (i.e., hires, transfers, leaves, salary increases, retro payments, contract renewals, terminations, etc.).- Enter and maintain job information of new, current, and terminated employees.- Process daily HRMS entries while guaranteeing adherence to applicable HR-related laws and University policies and procedures. Retain all relevant documentation.- Compile and present HRMS reports identified by management.- Audit weekly HRMS reports for accuracy and follow proper procedures to resolve discrepancies.- Problem-solve system and data issues.- Initiate and respond to inquiries concerning non-routine issues and identify potential approaches and solutions
Employee Engagement, Immigration & DEI Support - 10%
- Facilitate enrollment processing of SHBP insurance for new J-1 Research Scholars to cover the "gap" before employer insurance begins.- Assist Employee Engagement & Immigration Manager in administrative procedures related to employment-based visas and reporting requirements.- Partner with Employee Engagement & Immigration Manager and the HR Manager to track valid work authorization of employees on nonimmigrant and immigrant visas.- Proactively assist managing the reverification processes for employees with expiring work authorization.- Conduct periodic audits of I-9 forms and employment verification records to identify and rectify any discrepancies.- Provide support as needed for training, workshops, & presentations, including editing assistance with communication/PowerPoints, etc.
Other Related Duties as Assigned - 10%
The Research and Innovation Office (RIO) and The Hormel Institute endorses a "work with flexibility" approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote. Because we are a land-grant institution that serves the state, the University will continue to- in most cases- expect employees to live in Minnesota.
This position has been designated as eligible for Flexible Work Profile One.Flexible Work Profile One is expected to work primarily on-site. Your office will be located at The Hormel Institute in Austin, MN. The Hormel Institute management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.Qualifications
Required Qualifications- BA/BS degree or a combination of education and/or professional work experience to equal at least four years.- Experience with HRMS systems.- Experience processing payroll for various employee groups/types.- Commitment to building a culture that respects and embraces diversity, inclusion, and equity.
Preferred Qualifications- Experience using PeopleSoft.- Experience with project management software.- Experience working successfully within a sophisticated, highly matrixed environment such as higher education, non-profit or the public sector.- Experience supporting HR in a unionized environment.- Knowledge of FMLA and leave of absence procedures.
Skills- A highly effective team player, with the ability to also be independently effective.- Experience analyzing and solving complex situations and issues clearly, creatively, and critically.- Demonstrated clear and excellent oral, written, and interpersonal communication skills.- Demonstrated organizational skills, timeliness, accuracy, and attention to detail.- Ability to anticipate the needs of others and take appropriate action as needed.- Demonstrated ability to build credibility and trust, as well as create and maintain strong relationships in a highly collaborative environment.About the Department
The Hormel Institute is an independent biomedical research institution within the University of Minnesota's Research and Innovation Office. Established in 1942, our mission is to conduct research and provide education in the biological sciences with applications in medicine and agriculture, specifically by understanding, treating, and controlling cancer and other chronic diseases. The Hormel Institute serves as a center of technical and educational expertise for the benefit of the local community, the State of Minnesota, and beyond. We are located in the uniquely diverse rural community of Austin, MN, conveniently only 35 miles from Rochester, MN, and 100 miles (1.5 hours) south of Minneapolis/St. Paul. The Hormel Institute is committed to fostering a work environment that promotes inclusive excellence, supportive employee practices, and encourages diversity of thought that drives innovation and creativity in our science.
Pay and Benefits
Pay Range: $53,000 - $66,000; depending on education/qualifications/experience.Time Appointment: 75%-100% Appointment Position Type: Civil-Service & Non-Faculty Labor Represented StaffPlease visit the Office of Human Resources website for more information regarding benefit eligibility.The University offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costEmployee Transit Pass with free or reduced rates in the Twin Cities metro area
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).