Inova Health System
Administrative Coordinator
Inova Health System, Alexandria, Virginia, us, 22350
Mount Vernon - The Administrative Coordinator coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of department work.Full Time Days - Monday - Friday
Job Responsibilities
Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.May perform additional duties as assigned.
Additional Requirements
Experience - 1 year of relevant office or healthcare experienceEducation - High School diploma or equivalentInova Benefits and Perks:Health, Vision, and Dental CoverageTuition reimbursement and Educational AssistanceStudent loan assistance - up to $10,000!State-of-the-art medical and training facilitiesPaid parental leave for birth/adoption of a childRetirement benefits with match from day oneFree Parking to all employeesExclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!
See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE
Job Responsibilities
Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.May perform additional duties as assigned.
Additional Requirements
Experience - 1 year of relevant office or healthcare experienceEducation - High School diploma or equivalentInova Benefits and Perks:Health, Vision, and Dental CoverageTuition reimbursement and Educational AssistanceStudent loan assistance - up to $10,000!State-of-the-art medical and training facilitiesPaid parental leave for birth/adoption of a childRetirement benefits with match from day oneFree Parking to all employeesExclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!
See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE