ManTech
Senior Office Manager / Staff Officer
ManTech, Springfield, Virginia, us, 22161
ManTech is seeking a motivated, career, and customer- oriented Senior Office Manager/Staff Officer to join our team in Springfield, VA.
The ideal candidate will administer all aspects of day-to-day front office business operations with a wide range of functions, to include, effective processing of staff action packages, taskers, and support other GEOINT Enterprise business processes. They will ensure that GEOINT Enterprise Directorate leadership is kept abreast of high priority issues, requirements, and developments.
Responsibilities include, but are not limited to:
Identify, research, analyze, manage, execute, and develop tasker reports which depicts taskers received through the N-CERTS tool and email notification describing Title, Suspense Dates, Action Officer assignment, Status of Response. Within this report, capture when the tasker is received, date of assignment, and date of closure with percentage. (Daily)
Find resolutions of tasker closeouts, requesting extensions on behalf of the AO.
Develop SOP describing tasker processes throughout the Directorate, creating more efficient ways. (As needed)
Develop and present briefings to various components of the G Directorate.
Write and edit reports on behalf of the Directorate to include Weekly Activity Reports (WARs).
Support and draft meeting minutes, actions at governance and Leadership at events, to include, GEOINT Enterprise Office (G) staff meeting, townhalls, off sites, lunch and learn meetings.
Maintain files and shared folders.
Abide by the Records Management Schedule, dispositions, naming conventions.
Assist with Directorate's File Plan.
Attend required training via CBT or in-person.
Attend Townhalls or other associated events.
Work closely with the Primary Information Officer and designated Information Officer within the G Front Office.
Create Management and Execution Tracker tool (MET) entries with travel dates, location, justification, cost estimations.
Process Defense Travel (DTS) records with reservation of airfare or other mode of transportation, prepare travel packages to include, itinerary, hotel, and other travel needs. Delivering travel packages to deployers
Support the Directorate's Business Continuity Planners in the definition of prioritized continuity procedures, roles, responsibilities, and resources necessary for complete restoration or continuance of critical G business processes, to include the development of associated recall roster and emergency notification chains.
Operations Security (OPSEC)
Coordinate non-monetary awards, attend meetings, capture notes to relay to Awards Coordinators.
Prepare award certificate for presentations, activities, and vision.
Schedule and coordinate meetings as needed.
Manage calendars to forecast and de-conflict appointments.
Obtain Read-Ahead materials.
Develop Standard Operating Procedures (SOPs)/Workflows
Assist in the development, maintenance, or improvements of G business operations policies.
Required skills & experience:
11+ years of relevant office management experience with a Bachelors’ degree; OR 15 +years of experience within an Office Management/Staff Officer Support field and a High School diploma
Expertise in MS Office, PowerPoint, and Excel
Experience using N-CERTS and DTS, obtaining read-ahead materials, managing calendars, and providing administrative support to senior leadership.
Ability to work with little to no supervision, but report to Government leads on challenges that may impact products to the customer.
Familiarization with the Correspondence Manual that implements uniform standards of preparing correspondence. Proficiency on how to write, edit, and review for proper grammar and style.
Security Clearance Requirements:
TS/SCI with the ability to obtain and maintain Poly
Physical Requirements:
Able to remain in a stationary position 50%.
Constantly operate a computer and other office productivity machinery, such as a copier, scanner, and computer printer.
Frequently communicate with co-workers, management, and customers, which may involve delivering presentations.
#GEOINTOpportunities
The ideal candidate will administer all aspects of day-to-day front office business operations with a wide range of functions, to include, effective processing of staff action packages, taskers, and support other GEOINT Enterprise business processes. They will ensure that GEOINT Enterprise Directorate leadership is kept abreast of high priority issues, requirements, and developments.
Responsibilities include, but are not limited to:
Identify, research, analyze, manage, execute, and develop tasker reports which depicts taskers received through the N-CERTS tool and email notification describing Title, Suspense Dates, Action Officer assignment, Status of Response. Within this report, capture when the tasker is received, date of assignment, and date of closure with percentage. (Daily)
Find resolutions of tasker closeouts, requesting extensions on behalf of the AO.
Develop SOP describing tasker processes throughout the Directorate, creating more efficient ways. (As needed)
Develop and present briefings to various components of the G Directorate.
Write and edit reports on behalf of the Directorate to include Weekly Activity Reports (WARs).
Support and draft meeting minutes, actions at governance and Leadership at events, to include, GEOINT Enterprise Office (G) staff meeting, townhalls, off sites, lunch and learn meetings.
Maintain files and shared folders.
Abide by the Records Management Schedule, dispositions, naming conventions.
Assist with Directorate's File Plan.
Attend required training via CBT or in-person.
Attend Townhalls or other associated events.
Work closely with the Primary Information Officer and designated Information Officer within the G Front Office.
Create Management and Execution Tracker tool (MET) entries with travel dates, location, justification, cost estimations.
Process Defense Travel (DTS) records with reservation of airfare or other mode of transportation, prepare travel packages to include, itinerary, hotel, and other travel needs. Delivering travel packages to deployers
Support the Directorate's Business Continuity Planners in the definition of prioritized continuity procedures, roles, responsibilities, and resources necessary for complete restoration or continuance of critical G business processes, to include the development of associated recall roster and emergency notification chains.
Operations Security (OPSEC)
Coordinate non-monetary awards, attend meetings, capture notes to relay to Awards Coordinators.
Prepare award certificate for presentations, activities, and vision.
Schedule and coordinate meetings as needed.
Manage calendars to forecast and de-conflict appointments.
Obtain Read-Ahead materials.
Develop Standard Operating Procedures (SOPs)/Workflows
Assist in the development, maintenance, or improvements of G business operations policies.
Required skills & experience:
11+ years of relevant office management experience with a Bachelors’ degree; OR 15 +years of experience within an Office Management/Staff Officer Support field and a High School diploma
Expertise in MS Office, PowerPoint, and Excel
Experience using N-CERTS and DTS, obtaining read-ahead materials, managing calendars, and providing administrative support to senior leadership.
Ability to work with little to no supervision, but report to Government leads on challenges that may impact products to the customer.
Familiarization with the Correspondence Manual that implements uniform standards of preparing correspondence. Proficiency on how to write, edit, and review for proper grammar and style.
Security Clearance Requirements:
TS/SCI with the ability to obtain and maintain Poly
Physical Requirements:
Able to remain in a stationary position 50%.
Constantly operate a computer and other office productivity machinery, such as a copier, scanner, and computer printer.
Frequently communicate with co-workers, management, and customers, which may involve delivering presentations.
#GEOINTOpportunities