Stockton Unified School District
Assistant Principal's Secretary - Stagg High School *OPEN UNTIL FILLED* REVISED
Stockton Unified School District, Stockton, California, United States, 95202
About the Employer
Stockton Unified School District (SUSD) began providing services to students in 1852 and is located in the heart of California's Central Valley near the banks of the San Joaquin River. SUSD is the 17th largest school district in California, whereby 38,000 PK-12th grade students come to us to experience an academic journey that leads to high school graduation and success in college, careers, and as actively-engaged community members. The District also serves a number of adults through our Stockton School For Adults. SUSD is made up of thirty-seven Head Start classes, fifty-three state preschool classes, three First 5 preschool classes, forty-one K-8 schools, four comprehensive high schools, three small high schools, an alternative high school, a special education school, a school for adults, and five dependent charter schools. Our district mission is to graduate every single youth college, career, and community ready. Stockton Unified School District is dedicated to providing high-quality first instruction, rigorous curriculum, and supporting academic achievement and social-emotional development supported by Multi-Tiered System of Supports (MTSS). The District's work is guided by three focal goals:• Every child by the end of third grade will read and comprehend at the proficient level.• Every child will have access to high quality, rigorous first instruction.• Every child, by the end of 12th grade, will graduate and be college, career, and community ready.
Job Summary
SUSD is proud to offer a comprehensive benefit package:-FREE health benefits through Kaiser for Employee and Family-10 Paid Vacation days-10 Sick Leave Days- 2 Floating Holidays
Job Description / Essential Elements:
ASSISTANT PRINCIPAL'S SECRETARY
DEFINITION:Under the direction of an Assistant Principal, perform a variety of clerical and secretarial duties in support of a school office and an Assistant Principal; prepare and maintain a variety of manual and automated records and reports related to assigned activities; assure smooth and efficient office activities.
EXAMPLES OF DUTIES:Provide primary clerical and secretarial support to an Assistant Principal, relieving the administrator of clerical detail as appropriate; assure smooth and efficient office activities.
Compose correspondence independently or from oral instructions; type a variety of letters, lists, reports, memoranda, forms, contracts, requisitions, records, bulletins and other materials from straight copy, rough draft or oral instructions; proofread and verify accuracy of documents.
Compile information and prepare and maintain a variety of records, lists, logs and reports related to student information, attendance and assigned activities; establish and maintain filing systems; distribute, collect and process a variety of forms and applications; duplicate materials as needed.
Greet and assist students, faculty, staff, parents and others; schedule and coordinate meetings, appointments and conferences as needed; assist in maintaining master calendar of events as assigned.
Initiate and receive telephone calls; screen and route calls; take and relay messages; explain school and District policies and procedures; resolve issues as appropriate.
Input data into an assigned computer system and generate computerized reports as requested; maintain automated records; assure accuracy of input and output information.
Communicate with students, parents, District personnel and outside agencies to exchange information, coordinate activities and resolve issues or concerns related to student information, office activities and assigned duties.
Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials.
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Coordinate travel arrangements and hotel reservations as necessary; prepare and assure proper completion of reimbursement forms.
Coordinate and process data for the master schedule as assigned; maintain and revise master schedule; update course lists.
Train and provide work direction and guidance to assigned student assistants as directed.
Participate in a variety of school office activities such as assisting with standardized testing, attendance, and expulsion and suspension activities; prepare expulsion packets as assigned.
Maintain regular and prompt attendance in the workplace.
OTHER DUTIES:Perform related duties as assigned.
MINIMUM QUALIFICATIONS:Knowledge of:• School office terminology, practices and procedures.• Modern office practices, procedures and equipment.• Applicable laws, codes, regulations policies and procedures.• Telephone techniques and etiquette.• Record-keeping techniques.• Business letter and report writing techniques.• Correct English usage, grammar, spelling, punctuation and vocabulary.• Operation of standard office equipment including a computer.• Oral and written communication skills.• Interpersonal skills using tact, patience and courtesy.
ABILITY TO:• Perform a variety of clerical and secretarial duties in support of a school office and an Assistant Principal.• Prepare and maintain a variety of manual and automated records and reports related to assigned activities.• Assure smooth and efficient office activities.• Interpret, apply and explain laws, codes, rules and regulations related to assigned activities.• Learn District organization, operations, policies and objectives.• Determine appropriate action within clearly defined guidelines.• Answer telephones and greet the public courteously.• Type or input data at 45 words per minute from clear copy.• Compose correspondence and written materials independently or from oral instructions.• Meet schedules and time lines.• Compile, assemble, verify and prepare data for records and reports.• Complete work with many interruptions.• Operate a variety of office equipment including a computer and assigned software.• Communicate effectively both orally and in writing.• Establish and maintain cooperative and effective working relationships with others.• Develop and maintain cooperative working relationships with those contacted in the course of work.• Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described.
EDUCATION, TRAINING AND EXPERIENCE:Any combination of education, training, and/or experience equivalent to: graduation from high school and two years of clerical or secretarial experience.
WORKING CONDITIONS:Environment:Office environment.Constant interruptions.
PHYSICAL DEMANDS:Employee in this position must have/be able to:• Enter data into a computer terminal/typewriter and operate standard office equipment.• Sit for extended periods of time.
.See and read a computer screen and printed matter with or without vision aids.• Hear and understand speech at normal levels and on the telephone, with or without hearing aids.• Lift and/or carry up to 25 lbs at waist height for short distances.• Bend at the waist.• Reach overhead, above the shoulders and horizontally, grasp, push/pull.
Requirements / Qualifications
EDUCATION AND EXPERIENCE:
Any combination of education, training, and/or experience equivalent to: graduation from high school and two years of clerical or secretarial experience.
Application materials must be received online. Interested applicants must submit a completed classified online application and include the following:1. A letter of interest2. A current resume3. A valid SUSD Issued Typing Certificate of 45 WPM
Please visit our website at: www.stocktonusd.net
1525 Pacific Avenue, Stockton, CA 95204Typing Tests are given on Tuesday, Thursday & Friday By Appointment OnlyPlease call (209) 933-7455 to schedule an appointmentor email Brian Canepa @ bcanepa@stocktonusd.net.Sign up and pay the $10.00 fee* in the front office.*Entitles participant to (3) 5-minute timed tests on day of payment.Photo Identification/Picture ID Required at time of test.
Satisfactory testing in typing is required by the closing date unless the applicant has an acceptable certificate or score within the last six months.The District will accept typing certificates on file for current employees. It is the employee's responsibility to make sure that both the typing certificate and WPM required for the position are appropriate. SUSD will not accept Typing Certificates based on a percentage or algorithm formula, eg. 50 wpm with 5% error rate.
Typing certificate must be a five-minute test that shows errors, gross and net words per minute. For our scoring purposes on this test, we deduct one WPM for every error. The typing test may be taken from any certified agency meeting the Stockton Unified School District's scoring criteria. Please note internet typing tests and High School typing tests will not be accepted. Applicant must submit a copy of the typing certificate with other application materials.
Letter of IntroductionResume (Current Resume)Typing Certificate (SUSD Issued 45 WPM Typing Certificate)
Comments and Other Information
Applicants are requested not to make contact with members of the Board of Education, the administrative staff or potential panel members. Candidates not following these guidelines are subject to disqualification from the interview process.
Stockton Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment), and bullying based on a person's actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, ethnic group identification, age, religion, marital status, pregnancy, parental status, sex, sexual orientation; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.El Distrito Escolar Unificado de Stockton prohíbe discriminación, acoso (incluyendo acoso sexual), atormentar o coercionar, e intimidación incluyendo: la discriminación contra un individuo o grupo por motivos de raza, color, ascendencia, nacionalidad, origen nacional, estado migratorio, identificación de grupo étnico, etnicidad, edad, religión, estado civil, embarazo, estado parental, discapacidad física o mental, sexo, orientación sexual, género, identidad de género, expresión de género o información genética; una percepción de una o más de tales características; o asociación con una persona o grupo, con una o más de estas características reales o percibidas.
For inquiries regarding our non-discrimination policies, please refer to the following contacts. Kindly refrain from contacting these individuals regarding the application process.Para consultas sobre nuestras pólizas de no discriminación, consulte los siguientes contactos. Por favor, absténgase de comunicarse con estas personas con respecto al proceso de solicitud.
Joanne CastilloConstituent Services Director, Title IX Coordinator(209) 933-7037 x2195 • Jmcastillo@Stocktonusd.NetDr. Dwight RogersDirector Of Equity, Diversity & Family Engagement, Equity Compliance Officer(209) 933-7022 x1387 • Dwightrogers@Stocktonusd.NetBritney WilsonDisability Coordinator, Title II Coordinator(209) 933-7040 x2330 • Bwilson@Stocktonusd.NetJennifer RoblesSchool Counselor Program Specialist, Section 504 Coordinator(209) 933-7130 x2617 • Jrobles@Stocktonusd.Net
Stockton Unified School District (SUSD) began providing services to students in 1852 and is located in the heart of California's Central Valley near the banks of the San Joaquin River. SUSD is the 17th largest school district in California, whereby 38,000 PK-12th grade students come to us to experience an academic journey that leads to high school graduation and success in college, careers, and as actively-engaged community members. The District also serves a number of adults through our Stockton School For Adults. SUSD is made up of thirty-seven Head Start classes, fifty-three state preschool classes, three First 5 preschool classes, forty-one K-8 schools, four comprehensive high schools, three small high schools, an alternative high school, a special education school, a school for adults, and five dependent charter schools. Our district mission is to graduate every single youth college, career, and community ready. Stockton Unified School District is dedicated to providing high-quality first instruction, rigorous curriculum, and supporting academic achievement and social-emotional development supported by Multi-Tiered System of Supports (MTSS). The District's work is guided by three focal goals:• Every child by the end of third grade will read and comprehend at the proficient level.• Every child will have access to high quality, rigorous first instruction.• Every child, by the end of 12th grade, will graduate and be college, career, and community ready.
Job Summary
SUSD is proud to offer a comprehensive benefit package:-FREE health benefits through Kaiser for Employee and Family-10 Paid Vacation days-10 Sick Leave Days- 2 Floating Holidays
Job Description / Essential Elements:
ASSISTANT PRINCIPAL'S SECRETARY
DEFINITION:Under the direction of an Assistant Principal, perform a variety of clerical and secretarial duties in support of a school office and an Assistant Principal; prepare and maintain a variety of manual and automated records and reports related to assigned activities; assure smooth and efficient office activities.
EXAMPLES OF DUTIES:Provide primary clerical and secretarial support to an Assistant Principal, relieving the administrator of clerical detail as appropriate; assure smooth and efficient office activities.
Compose correspondence independently or from oral instructions; type a variety of letters, lists, reports, memoranda, forms, contracts, requisitions, records, bulletins and other materials from straight copy, rough draft or oral instructions; proofread and verify accuracy of documents.
Compile information and prepare and maintain a variety of records, lists, logs and reports related to student information, attendance and assigned activities; establish and maintain filing systems; distribute, collect and process a variety of forms and applications; duplicate materials as needed.
Greet and assist students, faculty, staff, parents and others; schedule and coordinate meetings, appointments and conferences as needed; assist in maintaining master calendar of events as assigned.
Initiate and receive telephone calls; screen and route calls; take and relay messages; explain school and District policies and procedures; resolve issues as appropriate.
Input data into an assigned computer system and generate computerized reports as requested; maintain automated records; assure accuracy of input and output information.
Communicate with students, parents, District personnel and outside agencies to exchange information, coordinate activities and resolve issues or concerns related to student information, office activities and assigned duties.
Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials.
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Coordinate travel arrangements and hotel reservations as necessary; prepare and assure proper completion of reimbursement forms.
Coordinate and process data for the master schedule as assigned; maintain and revise master schedule; update course lists.
Train and provide work direction and guidance to assigned student assistants as directed.
Participate in a variety of school office activities such as assisting with standardized testing, attendance, and expulsion and suspension activities; prepare expulsion packets as assigned.
Maintain regular and prompt attendance in the workplace.
OTHER DUTIES:Perform related duties as assigned.
MINIMUM QUALIFICATIONS:Knowledge of:• School office terminology, practices and procedures.• Modern office practices, procedures and equipment.• Applicable laws, codes, regulations policies and procedures.• Telephone techniques and etiquette.• Record-keeping techniques.• Business letter and report writing techniques.• Correct English usage, grammar, spelling, punctuation and vocabulary.• Operation of standard office equipment including a computer.• Oral and written communication skills.• Interpersonal skills using tact, patience and courtesy.
ABILITY TO:• Perform a variety of clerical and secretarial duties in support of a school office and an Assistant Principal.• Prepare and maintain a variety of manual and automated records and reports related to assigned activities.• Assure smooth and efficient office activities.• Interpret, apply and explain laws, codes, rules and regulations related to assigned activities.• Learn District organization, operations, policies and objectives.• Determine appropriate action within clearly defined guidelines.• Answer telephones and greet the public courteously.• Type or input data at 45 words per minute from clear copy.• Compose correspondence and written materials independently or from oral instructions.• Meet schedules and time lines.• Compile, assemble, verify and prepare data for records and reports.• Complete work with many interruptions.• Operate a variety of office equipment including a computer and assigned software.• Communicate effectively both orally and in writing.• Establish and maintain cooperative and effective working relationships with others.• Develop and maintain cooperative working relationships with those contacted in the course of work.• Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described.
EDUCATION, TRAINING AND EXPERIENCE:Any combination of education, training, and/or experience equivalent to: graduation from high school and two years of clerical or secretarial experience.
WORKING CONDITIONS:Environment:Office environment.Constant interruptions.
PHYSICAL DEMANDS:Employee in this position must have/be able to:• Enter data into a computer terminal/typewriter and operate standard office equipment.• Sit for extended periods of time.
.See and read a computer screen and printed matter with or without vision aids.• Hear and understand speech at normal levels and on the telephone, with or without hearing aids.• Lift and/or carry up to 25 lbs at waist height for short distances.• Bend at the waist.• Reach overhead, above the shoulders and horizontally, grasp, push/pull.
Requirements / Qualifications
EDUCATION AND EXPERIENCE:
Any combination of education, training, and/or experience equivalent to: graduation from high school and two years of clerical or secretarial experience.
Application materials must be received online. Interested applicants must submit a completed classified online application and include the following:1. A letter of interest2. A current resume3. A valid SUSD Issued Typing Certificate of 45 WPM
Please visit our website at: www.stocktonusd.net
1525 Pacific Avenue, Stockton, CA 95204Typing Tests are given on Tuesday, Thursday & Friday By Appointment OnlyPlease call (209) 933-7455 to schedule an appointmentor email Brian Canepa @ bcanepa@stocktonusd.net.Sign up and pay the $10.00 fee* in the front office.*Entitles participant to (3) 5-minute timed tests on day of payment.Photo Identification/Picture ID Required at time of test.
Satisfactory testing in typing is required by the closing date unless the applicant has an acceptable certificate or score within the last six months.The District will accept typing certificates on file for current employees. It is the employee's responsibility to make sure that both the typing certificate and WPM required for the position are appropriate. SUSD will not accept Typing Certificates based on a percentage or algorithm formula, eg. 50 wpm with 5% error rate.
Typing certificate must be a five-minute test that shows errors, gross and net words per minute. For our scoring purposes on this test, we deduct one WPM for every error. The typing test may be taken from any certified agency meeting the Stockton Unified School District's scoring criteria. Please note internet typing tests and High School typing tests will not be accepted. Applicant must submit a copy of the typing certificate with other application materials.
Letter of IntroductionResume (Current Resume)Typing Certificate (SUSD Issued 45 WPM Typing Certificate)
Comments and Other Information
Applicants are requested not to make contact with members of the Board of Education, the administrative staff or potential panel members. Candidates not following these guidelines are subject to disqualification from the interview process.
Stockton Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment), and bullying based on a person's actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, ethnic group identification, age, religion, marital status, pregnancy, parental status, sex, sexual orientation; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.El Distrito Escolar Unificado de Stockton prohíbe discriminación, acoso (incluyendo acoso sexual), atormentar o coercionar, e intimidación incluyendo: la discriminación contra un individuo o grupo por motivos de raza, color, ascendencia, nacionalidad, origen nacional, estado migratorio, identificación de grupo étnico, etnicidad, edad, religión, estado civil, embarazo, estado parental, discapacidad física o mental, sexo, orientación sexual, género, identidad de género, expresión de género o información genética; una percepción de una o más de tales características; o asociación con una persona o grupo, con una o más de estas características reales o percibidas.
For inquiries regarding our non-discrimination policies, please refer to the following contacts. Kindly refrain from contacting these individuals regarding the application process.Para consultas sobre nuestras pólizas de no discriminación, consulte los siguientes contactos. Por favor, absténgase de comunicarse con estas personas con respecto al proceso de solicitud.
Joanne CastilloConstituent Services Director, Title IX Coordinator(209) 933-7037 x2195 • Jmcastillo@Stocktonusd.NetDr. Dwight RogersDirector Of Equity, Diversity & Family Engagement, Equity Compliance Officer(209) 933-7022 x1387 • Dwightrogers@Stocktonusd.NetBritney WilsonDisability Coordinator, Title II Coordinator(209) 933-7040 x2330 • Bwilson@Stocktonusd.NetJennifer RoblesSchool Counselor Program Specialist, Section 504 Coordinator(209) 933-7130 x2617 • Jrobles@Stocktonusd.Net