Harvard University
Associate Director, Financial Administration and Planning
Harvard University, Cambridge, Massachusetts, us, 02140
67410BRAuto req ID:67410BRJob Code:F0858M Financial Admin Ops Mgt IV Department Office Location:USA - MA - Cambridge Business Title:Associate Director, Financial Administration and PlanningSub-Unit:Office of the President and Provost Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :059Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:
MBA or Master’s degree in a relevant field
Knowledge of Microsoft Office Suite, advanced Excel skills
Knowledge of advanced financial operations principles
A collaborative working style with excellent interpersonal, consultative, and problem-solving skills
Ability to work independently and as part of a team in a fast-paced, deadline-driven environment
An openness to learning and developing new approaches
Additional Information:This position has a 3-month orientation and review period.
Harvard University does not provide visa sponsorship.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Department:Finance and AdministrationPre-Employment Screening:Credit, Criminal, Education, IdentitySchedule:Full time. Monday through Friday. 35 hours per week. Job Function:Finance School/Unit:University Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:
Bachelor’s degree or equivalent work experience required
Minimum of 8 years’ relevant work experience
Supervisory experience
Working Conditions:
Work is performed in an office setting
Position Description: Reporting to the Director of Financial Planning & Analysis, the Associate Director, Financial Administration and Planning is responsible for advanced analytical reporting, and financial operations for a portfolio of Units within the Office of the President & Provost Finance & Admin (OPP) operations. Working as a collaborative and constructive partner, this position provides guidance for monitoring, and compliance, including the analysis and review of financial performance and year-end results. The Associate Director, Financial Administration and Planning supports the OPP Finance & Admin office mission most effectively by working closely with Unit administrators, consolidating, and summarizing data, producing financial reports, presenting recommendations, and assisting with organization-wide analysis, and training development. Core Duties
Financial Operations – Perform central accounting functions including capital project oversight, payroll approvals, space management, procurement, reimbursements, or other functions; serve as the Asset manager overseeing all functions of the Oracle asset system; oversee access to financial systems, providing training as needed; identify operational challenges; research and implement solutions.
Financial Analysis and Reporting – Prepare complex financial reports using query tools and University reporting systems and systematically develops, validate, and distribute reports to appropriate stakeholders; assist with the month-end and quarterly closing processes, reconciliation and reporting requirements; manage quarterly accruals, journal entry inventory, processing, review, and approval.
Internal Controls – Maintain a strong internal control environment through review, analysis, revision, and documentation of policies and processes; oversee existing SAS 115 initiatives to ensure compliance with internal and external audit requirements (e.g., Financial Close controls, Payroll controls, Endowment Gift Spending controls, Fixed Assets, Accounting controls, Journal Entry review).
Compliance – Function as subject matter expert and provides specialized advice on complex accounting issues. Ensure financial compliance with university policies and procedures, audit and accounting disclosure requirements, and applicable legal rules and regulations; assist with audit and tax compliance requests and financial statement attestation.
Budget – Lead the development of complex annual budget and is responsible for reviewing all submissions to ensure that they follow the guidance provided by Central Administration and the Office of Financial Strategy & Planning
Provide guidance, management, and oversight of one or more financial functions. May develop and manage budget(s)
Representation - Represent OPP on University committees as needed.
Facilitate discussion of financial strategies and provide recommendations to senior leadership
Responsible for training and development and the promotion of an inclusive and innovative work environment
Conduct ad-hoc analysis and special projects as needed.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-CS1Work Format Details:Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on-site work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. About Us:The office is responsible for supporting the President, Provost and EVP in pursuing OPP’s finance, administration, and academic planning objectives and directs the strategy and implementation of financial and organizational plans across all functions, ensuring compliance with university financial and human resources polices. As part of the President and Provost’s administrative and operations staff, the Finance & Admin office support senior leadership in carrying out key responsibilities, by working with a wide range of clients that
Foster interfaculty collaboration
Improve Harvard’s performance in building a diverse pipeline of scholars and in developing scholars at all stages of the academic career ladder.
Advance university-wide approaches to compliance and research policy
Support University cultural and artistic entities and projects
Oversee and coordinate the University’s international activities.
Support faculty, students, and academic professionals in advancing innovations in teaching and learning; and
Oversee activities pertaining to intellectual property, technology transfer, research collaborations with industry, and trademark licensing.
MBA or Master’s degree in a relevant field
Knowledge of Microsoft Office Suite, advanced Excel skills
Knowledge of advanced financial operations principles
A collaborative working style with excellent interpersonal, consultative, and problem-solving skills
Ability to work independently and as part of a team in a fast-paced, deadline-driven environment
An openness to learning and developing new approaches
Additional Information:This position has a 3-month orientation and review period.
Harvard University does not provide visa sponsorship.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Department:Finance and AdministrationPre-Employment Screening:Credit, Criminal, Education, IdentitySchedule:Full time. Monday through Friday. 35 hours per week. Job Function:Finance School/Unit:University Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:
Bachelor’s degree or equivalent work experience required
Minimum of 8 years’ relevant work experience
Supervisory experience
Working Conditions:
Work is performed in an office setting
Position Description: Reporting to the Director of Financial Planning & Analysis, the Associate Director, Financial Administration and Planning is responsible for advanced analytical reporting, and financial operations for a portfolio of Units within the Office of the President & Provost Finance & Admin (OPP) operations. Working as a collaborative and constructive partner, this position provides guidance for monitoring, and compliance, including the analysis and review of financial performance and year-end results. The Associate Director, Financial Administration and Planning supports the OPP Finance & Admin office mission most effectively by working closely with Unit administrators, consolidating, and summarizing data, producing financial reports, presenting recommendations, and assisting with organization-wide analysis, and training development. Core Duties
Financial Operations – Perform central accounting functions including capital project oversight, payroll approvals, space management, procurement, reimbursements, or other functions; serve as the Asset manager overseeing all functions of the Oracle asset system; oversee access to financial systems, providing training as needed; identify operational challenges; research and implement solutions.
Financial Analysis and Reporting – Prepare complex financial reports using query tools and University reporting systems and systematically develops, validate, and distribute reports to appropriate stakeholders; assist with the month-end and quarterly closing processes, reconciliation and reporting requirements; manage quarterly accruals, journal entry inventory, processing, review, and approval.
Internal Controls – Maintain a strong internal control environment through review, analysis, revision, and documentation of policies and processes; oversee existing SAS 115 initiatives to ensure compliance with internal and external audit requirements (e.g., Financial Close controls, Payroll controls, Endowment Gift Spending controls, Fixed Assets, Accounting controls, Journal Entry review).
Compliance – Function as subject matter expert and provides specialized advice on complex accounting issues. Ensure financial compliance with university policies and procedures, audit and accounting disclosure requirements, and applicable legal rules and regulations; assist with audit and tax compliance requests and financial statement attestation.
Budget – Lead the development of complex annual budget and is responsible for reviewing all submissions to ensure that they follow the guidance provided by Central Administration and the Office of Financial Strategy & Planning
Provide guidance, management, and oversight of one or more financial functions. May develop and manage budget(s)
Representation - Represent OPP on University committees as needed.
Facilitate discussion of financial strategies and provide recommendations to senior leadership
Responsible for training and development and the promotion of an inclusive and innovative work environment
Conduct ad-hoc analysis and special projects as needed.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-CS1Work Format Details:Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on-site work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. About Us:The office is responsible for supporting the President, Provost and EVP in pursuing OPP’s finance, administration, and academic planning objectives and directs the strategy and implementation of financial and organizational plans across all functions, ensuring compliance with university financial and human resources polices. As part of the President and Provost’s administrative and operations staff, the Finance & Admin office support senior leadership in carrying out key responsibilities, by working with a wide range of clients that
Foster interfaculty collaboration
Improve Harvard’s performance in building a diverse pipeline of scholars and in developing scholars at all stages of the academic career ladder.
Advance university-wide approaches to compliance and research policy
Support University cultural and artistic entities and projects
Oversee and coordinate the University’s international activities.
Support faculty, students, and academic professionals in advancing innovations in teaching and learning; and
Oversee activities pertaining to intellectual property, technology transfer, research collaborations with industry, and trademark licensing.