Administrative Assistance (A9)

Overview

Nisga'a CIOPS provides hands-on experienced services to civilian and DoD programs worldwide. Delivering highly skilled, cleared personnel who provide services on five continents for a portfolio of customers.

Summary:

The Administrative Assistance shall provide administrative support per requirements of the executives and directorates. Plan and produce correspondence, reports, proposals, memos, and other documentation. Operate spreadsheet software such as Excel, and presentation software such as PowerPoint to produce finished documents. Proofread completed documents. Provide copying and production support as needed.

Responsibilities

Essential Job Functions:

• Prepare a wide variety of correspondence, reports, and compose routine non-technical correspondence, such as letters of acknowledgement or notification.
• Consolidate and finalize information for various reports; gather and summarize information from files and documents for supervisor's use in responding to inquiries; edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• Shall screen incoming mail, receive telephone calls, and greet visitors.
• Maintain calendars, schedule appointments, meetings, and conferences.
• Shall review and update office procedures to ensure effective and efficient
• operations regarding the clerical, procedural, and administrative work of the unit.
• Shall establish, maintain, purge, and dispose of office records and files in accordance with 1 AF's records management plan.
• Make travel arrangements including scheduling transportation, making lodging reservations, and preparing travel orders and vouchers.
• Shall prepare, consolidate, submit, and maintain time and attendance records in accordance with established procedures.
• Shall gather all requisitions for office supplies, printing support, and related materials and services.
• Shall prepare correspondence and reports and compose routine nontechnical correspondence, such as letters of acknowledgement or notification.
• Shall consolidate and finalize information for various reports, gather and summarize information from files and documents for the Director and Deputy Director's use in responding to inquiries, edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• Maintain Director and Deputy Director Calendar, schedule appointments, meetings, and conferences.
• Shall review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
• Manage all taskers assigned to A9 (Task Management Tool, Executive Tracker) to include daily monitoring, posting, accepting, or declining, and downloading related documents.

Qualifications

Necessary Skills and Knowledge:

• Ability to analyze complex data and situations, and provide clear, actionable insights.
• Strong capability to identify problems, think critically, and implement effective solutions.
• Excellent verbal and written communication skills for conveying ideas clearly to both technical and non-technical audiences.
• Ability to manage multiple tasks, set priorities, and meet deadlines.
• Collaboration and Teamwork: Strong interpersonal skills and the ability to work effectively in teams or cross-functional environments.
• Proficiency with Microsoft Office Suite.

Minimum Qualifications:

• High school diploma or equivalent education required
• Minimum 3-5 years of administrative assistance experience
• US citizen
• Must have a Secret clearance

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.