Atlantic Council
Executive Assistant to the Chief Operating Officer
Atlantic Council, Washington, District of Columbia, us, 20022
Job Location:
Atlantic Council Headquarters – Washington, DCEmployment Type:
Full-TimeSeniority Level:
AssociateJob Category:
StaffOverview
The Office of Finance and Operations (OFO) serves the Atlantic Council’s 16 programs and centers. Operational efficiency within OFO is critical to the success of the Council and the Executive Assistant to the COO plays a critical role in maintaining a high level of efficiency and support to the COO as she manages the day-to-day operations of the organization.The Executive Assistant must be highly organized, collegial, and motivated administrative professional as they will work directly with the COO to perform a variety of administrative tasks related to the COO’s management of the Administrative, HR, Finance, IT, Legal, and Security operations of the organization. The Executive Assistant will provide executive-level support and assist with keeping the COO prepared and on task through the management of a wide range of daily tasks, including scheduling, submitting expense reports, drafting correspondence, signature facilitation, meeting and material preparation, and platform management for administrative resources used across the organization.The incumbent must be a self-starter with the ability to problem solve, work well both independently and in a team, and communicate effectively and often with the COO and across all levels at the organization. The candidate should be prepared to work in a fluid work environment and must possess a strong record of organization, reliability, discretion, attention to detail, and prioritization.This position is based in our Washington, DC, headquarters, requiring a minimum of 4 days per week in office. The Atlantic Council offers a competitive compensation package commensurate with experience, education, and organizational equity, with offers from $60,000 to $65,000.Job Responsibilities
Maintain the COO’s schedule and serve as COO liaison for internal and external stakeholders.Track COO projects and assist with organization and prioritization of action items. Curate daily action list(s) for the COO.Manage logistics, materials, and minutes for quarterly meetings of the Security Committee of the Board of Directors.Review, process, file and maintain all consultant and vendor agreements in SharePoint and organizational procurement documentation platform.Administer the organizational DocuSign account.Manage and upkeep the organizational Intranet (SharePoint site) as the central hub for operational information, policies, and services.Manage the COO’s expense reports in a timely manner and adhere to monthly deadlines.Draft and edit announcements and long-form emails from the COO, both for internal and external distribution.Provide occasional support for flagship and international events.Perform other duties as assigned.Qualifications
Bachelor’s degree in a relevant field required.1-2 years of relevant executive or administrative assistance experience.Excellent writing and communication skills along with the ability to write and edit clearly under tight deadlines.Exceptional organizational, time management, and project management skills, including the ability to identify, balance, and rapidly shift priorities as needed.Proven ability to manage upward to move tasks to completion in a timely and professional manner.Discretion to handle confidential information with professionalism while demonstrating both maturity and trust.Demonstrated proactivity and initiative.Ability to work well both independently and with a team in a dynamic environment.Strong interpersonal skills appropriate for operating effectively in a multicultural, international team environment.Digital literacy using MS Office products, including Word, Excel, Outlook, PowerPoint, and SharePoint, and ability to quickly learn new software and platforms.Commitment to customer service and efficiency.Experience working with a non-profit or international organization preferred.To produce quality work and to successfully achieve our mission, we recognize the need for our staff to maintain a healthy lifestyle and a work/life balance. Our comprehensive benefits package helps to keep costs low for our staff and their families. Benefits include, but are not limited to comprehensive medical, dental and vision insurance, paid time off, 403(b) plan, FSA options, pet insurance, Public Service Loan Forgiveness eligibility, and wellness benefits.All Atlantic Council employees are required to adhere to the Atlantic Council’s vaccination policy. All Atlantic Council employees must be fully vaccinated and boosted, and they must submit proof of both vaccination and COVID-19 booster shot on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement through human resources and must have an approved exemption prior to the start of their employment.Please note :
The Atlantic Council is an Equal Opportunity Employer. In accordance with Federal civil rights law and District of Columbia civil rights regulations and policies, the Atlantic Council does not discriminate based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, protected veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council provides reasonable accommodation for all qualified applicants needing assistance, employees whose disability, sincere religious belief, or other protected characteristics are protected by law, and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that equity and inclusion amongst our team members are critical to our success as a global organization, and seeks to recruit, develop, and advance the most talented people from a diverse candidate pool.
Eligibility to work in the United States is confirmed with E-Verify; employment at the Atlantic Council is eligible for Public Service Loan Forgiveness (PSLF).
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Atlantic Council Headquarters – Washington, DCEmployment Type:
Full-TimeSeniority Level:
AssociateJob Category:
StaffOverview
The Office of Finance and Operations (OFO) serves the Atlantic Council’s 16 programs and centers. Operational efficiency within OFO is critical to the success of the Council and the Executive Assistant to the COO plays a critical role in maintaining a high level of efficiency and support to the COO as she manages the day-to-day operations of the organization.The Executive Assistant must be highly organized, collegial, and motivated administrative professional as they will work directly with the COO to perform a variety of administrative tasks related to the COO’s management of the Administrative, HR, Finance, IT, Legal, and Security operations of the organization. The Executive Assistant will provide executive-level support and assist with keeping the COO prepared and on task through the management of a wide range of daily tasks, including scheduling, submitting expense reports, drafting correspondence, signature facilitation, meeting and material preparation, and platform management for administrative resources used across the organization.The incumbent must be a self-starter with the ability to problem solve, work well both independently and in a team, and communicate effectively and often with the COO and across all levels at the organization. The candidate should be prepared to work in a fluid work environment and must possess a strong record of organization, reliability, discretion, attention to detail, and prioritization.This position is based in our Washington, DC, headquarters, requiring a minimum of 4 days per week in office. The Atlantic Council offers a competitive compensation package commensurate with experience, education, and organizational equity, with offers from $60,000 to $65,000.Job Responsibilities
Maintain the COO’s schedule and serve as COO liaison for internal and external stakeholders.Track COO projects and assist with organization and prioritization of action items. Curate daily action list(s) for the COO.Manage logistics, materials, and minutes for quarterly meetings of the Security Committee of the Board of Directors.Review, process, file and maintain all consultant and vendor agreements in SharePoint and organizational procurement documentation platform.Administer the organizational DocuSign account.Manage and upkeep the organizational Intranet (SharePoint site) as the central hub for operational information, policies, and services.Manage the COO’s expense reports in a timely manner and adhere to monthly deadlines.Draft and edit announcements and long-form emails from the COO, both for internal and external distribution.Provide occasional support for flagship and international events.Perform other duties as assigned.Qualifications
Bachelor’s degree in a relevant field required.1-2 years of relevant executive or administrative assistance experience.Excellent writing and communication skills along with the ability to write and edit clearly under tight deadlines.Exceptional organizational, time management, and project management skills, including the ability to identify, balance, and rapidly shift priorities as needed.Proven ability to manage upward to move tasks to completion in a timely and professional manner.Discretion to handle confidential information with professionalism while demonstrating both maturity and trust.Demonstrated proactivity and initiative.Ability to work well both independently and with a team in a dynamic environment.Strong interpersonal skills appropriate for operating effectively in a multicultural, international team environment.Digital literacy using MS Office products, including Word, Excel, Outlook, PowerPoint, and SharePoint, and ability to quickly learn new software and platforms.Commitment to customer service and efficiency.Experience working with a non-profit or international organization preferred.To produce quality work and to successfully achieve our mission, we recognize the need for our staff to maintain a healthy lifestyle and a work/life balance. Our comprehensive benefits package helps to keep costs low for our staff and their families. Benefits include, but are not limited to comprehensive medical, dental and vision insurance, paid time off, 403(b) plan, FSA options, pet insurance, Public Service Loan Forgiveness eligibility, and wellness benefits.All Atlantic Council employees are required to adhere to the Atlantic Council’s vaccination policy. All Atlantic Council employees must be fully vaccinated and boosted, and they must submit proof of both vaccination and COVID-19 booster shot on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement through human resources and must have an approved exemption prior to the start of their employment.Please note :
The Atlantic Council is an Equal Opportunity Employer. In accordance with Federal civil rights law and District of Columbia civil rights regulations and policies, the Atlantic Council does not discriminate based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, protected veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council provides reasonable accommodation for all qualified applicants needing assistance, employees whose disability, sincere religious belief, or other protected characteristics are protected by law, and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that equity and inclusion amongst our team members are critical to our success as a global organization, and seeks to recruit, develop, and advance the most talented people from a diverse candidate pool.
Eligibility to work in the United States is confirmed with E-Verify; employment at the Atlantic Council is eligible for Public Service Loan Forgiveness (PSLF).
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