Fiscal Specialist, General Ledger

Job Summary: Responsible for performing professional accounting and financial analysis requiring the application of general accounting principles
including analyzing and reconciling general ledger accounts/funds. Responsible for verifying and reconciling all College bank statements to general ledger for accuracy. Perform complex record keeping and process fiscal transactions, journal entries for assigned funds and accounts, and preparation of data and reconciliations for annual financial audit.

Minimum Qualifications:

Associates Degree in Accounting and 3 years experience;

*Or a combination of experience and education sufficient to successfully perform the essential duties of the job. Such as those listed above.

Licensing Requirements:

Hiring Range: $38,070 - $47,588

Preferred Qualifications:

- Operates a computer to gather/enter data, do research, and generate reports
- Communicates via phone, email, or in person
- Verifies and reconciles college bank statements to the general ledger.
- Reconciles college balance sheet accounts.
- Knowledge of GASB and GAAP

Job Specific Task List:

• 25% - 1. Reconcile college wide bank accounts to the general ledger for all cash, check and electronic deposits and resolve all differences including preparation of inter-bank transfers and journal entries. Using online banking platform to research and resolve bank account issues and discrepancies with the College's contracted financial institution. Contact financial institution where required. - (Essential)
• 25% - 2. Review, analyze, and track all student refunds, accounts payable, and payroll cash transactions. Transmit files for College wide bank accounts including direct deposit files, student refund files, positive pay files, payroll deduction files and all electronic files as required by Banking institution and College partners. Interface the payroll data into the general ledger and verify accuracy. Research and correct errors on interface. - (Essential)
• 5% - 3. Review stale dated checks and contact payees to determine if reissues are required. On a quarterly basis, prepare the list of all unclaimed checks (property). As per Title IV regulations, work with financial aid to determine if student financial aid funds are to be return to the U.S. Department of Education. Annually send due diligence letters as required by the Pennsylvania Department of Treasury and reissue checks as needed. Annually submit unclaimed property to Pennsylvania Department of Treasury and all other states where payees reside. - (Essential)
• 2% - 4. Review, compile, and analyze auxiliary sales data to enter revenue, expense, tax, and adjustments into the general ledger. Prepare the monthly sales tax reports and remittance requests based on reported sales. Prepare monthly journal entries for all bank and payroll transactions. - (Essential)
• 5% - 5. Monitor Finance email box. Review all journal entries for accuracy and enter in ERP system. Forward additional inquiries to appropriate staff members. - (Essential)
• 20% - 6. Reconcile all required balance sheet accounts, including 3-way match to external billings, feeds from other modules of the ERP and the general ledger. - (Essential)
• 5% - 7. Assist in completing special projects, prepare audit reconciliations, monthly charge backs, and special financial analysis utilizing advanced excel skills. - (Essential)
• 5% - 8. Analyzes general ledger transactions for validity and recommends improvements to management. - (Essential)
• 3% - 9. Creates and maintains appropriate job procedures. Develop and maintain written operational procedures for all tasks performed and cross train to provide effective support to all team members. Identify areas where controls and procedures can be improved in the preparation of the account reconciliations and propose solutions - (Essential)
• 5% - 10. Contributes to the overall success of the Office of Finance by performing all other duties and responsibilities as assigned. - (Standard)

Job Type: Full Time 12 Month

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Diversity Statement: As an institution of higher education, HACC recognizes its responsibility to maintain an environment that affirms the diversity of people and ideas.

HACC embraces, supports, and actively pursues a policy of inclusiveness that reflects and appreciates the diversity of the community it serves and the world in which we live.

The Board of Trustees and the President lead HACC's commitment to open access to education, diversity, cultural sensitivity, and equal opportunity in employment. This commitment serves to promote a college-wide environment of collegiality, inclusiveness, respect, and cultural competence.

Our Core Values: A Circle of Caring

Caring by Creating Our Future Together

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

Caring for Each Other

• We are gateways to student success and opportunity.
• We promote respect, collegiality, diversity and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

Caring by Doing What is Right

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.